You
create an event using the Event wizard, which guides you through
the tasks of creating a name and summary, selecting an image to
associate with the event, selecting the content, determining participants,
and defining the different phases in your event in which e‑mails
are sent to participants.
Events are built around content, such as a course or curriculum,
a meeting, or a seminar. This means that the content
must already exist
in
the appropriate library before you create the event; you cannot
create the content when you create the event. You can use any single
file stored in your Content, Meetings, Training, or Seminar library.
1. Start the Event wizard
You
start the Event wizard by Clicking the Event Management tab in Connect Central,
navigating to the folder that will contain the event, and clicking
New Event.
To quickly copy settings from an
existing event, select it, and click Duplicate Event. Then enter
a unique name and any other custom settings.
2. Enter event information
On
the first page of the Event wizard you enter background details
about the event, such as a name and detailed information. (The event
name, a time zone, and language are required; all other fields are
optional.) You can edit this information after the event is created.
Note:
If
you change the event start date to a date in the future, participants
and presenters can still enter the meeting room at any time.
3. Select content
Content
for an event must exist before you create an event. After you select
a type of content, you cannot change the content type. You can,
however, substitute different content of the same type. For example,
if you create an event based on a seminar, you can later substitute
a different seminar for the one you originally used when creating
the event.
4. Create registration
You
determine the questions that participants must answer on the registration form.
The information creates a guest profile for tracking the participant.
There are four required questions, which are preselected on the
Create Registration form: E‑mail address, Password, Retype password,
and Name. You can select any of the other questions. For events
that include guests outside your organization (for example, people
who find your event listing on your organization’s public website),
it’s a good idea to get the company name and URL for screening purposes.
For example, if the applicant works for a competitor, consider denying access.
Select the Enable Campaign Tracking option to report on registrations
by campaign source.
5. Customize registration
You
have a great deal of flexibility in designing a registration page
for an event, including custom multiple-choice, short-answer, and
yes/no questions. You can also change the order of questions and
delete questions at any time.
6. Select event participants
For
an event limited to registered guests and accepted users, you can
select users and groups to be participants or presenters in your
event. These users will be able to log in to the event directly.
Uninvited users who have the URL to the event meeting room can attempt
to log in as guests. In this case, as a host, you can grant admission
to guests on an individual basis.
7. E‑mail options
The
final step in the Event wizard is to send participants e‑mail invitations containing
the date, time, duration, and URL of the event. You can send invitations
as you create the event, or you can create and send the invitations
at a later time.
