locate file assets in Media Portal, you can view assets by type,
sort assets in the Browse Panel, or use a Search command.
Viewing assets by type
To see only files of a certain type, open the Filters menu
in the Asset Library and choose a file type. Only assets of the
type you choose appear in the Asset Library.
Sorting files in the Browse Panel
To sort the contents of a folder or search results in the
Browse Panel, select the Sort menu and choose an option. The options
are Name, Size, Type, Date Created, and Last Modified. You can choose
Ascending or Descending to sort assets in ascending or descending
order by the criteria you choose.
Conducting a simple search
the Search field to conduct simple searches by asset name.
To search in a particular folder and its subfolders,
select the folder in the Asset Library.
Click the Search button
the Asset Library and choose an option that describes how narrow
or broad you want the search to be. Choose Within All Files &
Folders, Within Selected Folder, or Within Selected Folder &
Enter a search term.
Click Go or press Enter.
The results of your search
appear in the Browse Panel. Click the Clear Search button
clear the search results.
Media Portal tracks recent searches. To run a
search a second time, select the Search button and choose the name
of a search at the bottom of the Search menu.
Conducting an advanced search
Click Advanced Search in the Asset Library to search using
many criteria, including values in metadata fields.
Specify any of the following criteria in your search:
Filter By Asset Type
Narrow your search to one asset type only by choosing an
asset type on the menu.
Files and Folders
Choose where you want to search: Within All Files & Folders,
Within Selected Folder, or Within Selected Folder & Subfolders.
If you specify metadata criteria for searching, select whether
the search must match all conditions (an ALL search) or any condition
(an OR search).
Specify Metadata Search Criteria
Create one or more search fields for searching metadata.
To create search fields:
Open the Metadata menu (to
the left of the Add a Field menu) and choose a metadata view type.
The types are Compact View, IPTC, XMP, or another type created by
Select the Add a Field menu and choose a field name on the
Choose a criteria for the field type you chose:
For a text field, choose a Contains option (Contains, Does
Not Contain, Begins With, Ends With, or Equals).
For a numeric or date field, choose a value or enter a custom
(Optional) Repeat steps 1–4 to create more search fields.
You can click the Remove Search Field button to remove a search
Click Search to begin your search. The results of the search
appear in the Browse Panel. You can change any search condition
and click Search to run the search again.
Click Clear to clear search criteria and start a new search.
Click Close when you finish searching to close the Search panel.
Filter assets using XMP metadata presets
Use XMP metadata to easily search for and filter assets
using metadata fields and presets. Company administrators create
search templates to make it easy to find the assets that contain
the relevant metadata for different projects or workflows.
Follow these steps to filter for assets using metadata:
Click Filters in the Asset Library.
Click Select Preset and choose a preset to use for your search.
preset determines the different metadata panels and fields that appear
in the Asset Library.
In each panel, click the metadata fields for the files you
want to view. You can select multiple metadata fields in each panel.
files that match the selected metadata appear in the Browse panel.
To filter assets using different metadata, do one of the
To replace a metadata panel, click the
Field icon for the panel, and select a new panel from the list that
appears. The Field icon is located to the right of the field name.
To add an additional metadata pane, click the Field icon
for any panel, select Add a Panel. A new panel appears in the Asset
Library. Click the Field icon for this panel and choose a metadata
field from the list.
To remove a metadata panel, click the Field icon for the
panel, and choose Remove This Panel.