Adding and exporting metadata

1. Open the asset in Detail view.

2. Click the SPS Metadata or XMP Metadata panel to open and view the metadata.

3. To edit metadata, do one of the following:

   • To edit XMP metadata, click XMP Metadata. Select the Metadata Views and Presets Values you want to use, and click Apply. Then edit the desired information. Company administrators create these presets.

   • To edit SPS metadata, click SPS Metadata and edit the desired information.

In addition to metadata, you can use keywords to assist in searching and managing your assets.

If you’ve added keywords to other files during this session, or if you’ve removed keywords from your list, they appear in the Keyword Suggestions table.

1. Open the file in Detail View.

2. Click Keywords.

3. To add keywords, do any of the following:

   • Type a keyword in the text field and click Add.

   • Click a keyword in the Keyword Suggestions table.

4. To remove a keyword, select it and click Remove. It moves to the Keyword Suggestions table.

Rather than manually enter SPS metadata one asset at a time, you can import metadata for many different assets from a tab-delimited or XML file. Entering the metadata in a tab-delimited or XML file and importing the file is less time-consuming than entering metadata in individual assets. In the first row of the tab-delimited file, enter the ID and the names of fields for which you want to record metadata. In each subsequent row, enter an asset ID name followed by metadata values. Fields that are not included in the tab-delimited or XML file are not modified. To import metadata from an XML file, make sure that you conform to the DTD.

You can create a template for entering SPS metadata so that it can be properly imported to SPS. After you create the template, you can use it to enter the metadata. See Create a template for entering SPS metadata to upload .

1. In the Browse panel, select the images to which you want to add metadata.

2. Select File > Import Metadata. The Upload Metadata screen opens.

3. Select the Browse button, and in the Select File(s) to Upload dialog box, select the tab-delimited or XML file with the metadata.

4. If you are importing an XML data file and you want to use an XSL translation table that you previously imported, choose that table from the XSLT File menu. (However, if your Java™ runtime environment on your server doesn't support XSLT, the list doesn’t appear.)

5. Enter a job name.

6. Click Upload.

You can import SPS metadata for multiple files by entering the metadata in a tab-delimited or XML file and selecting the Process metadata files option on the Upload (Via FTP) screen.

Make sure the data in the tab-delimited or XML file is in the correct format. In the first row, enter the ID field followed by the names of SPS metadata fields to be modified. In each subsequent row, enter an asset ID name followed by metadata values. Fields that are not included in the tab-delimited or XML file are not modified.

Select the Jobs button on the Global Navigation Bar, and on the Jobs screen, select the Via FTP tab to import the SPS metadata. Under Set Upload Options, click the Process metadata files check box.

Media Portal offers a command for creating a template for recording SPS metadata. Using the template ensures that the metadata is entered in the right format so it can be uploaded correctly to SPS. Follow these steps to create a template for use in recording and importing metadata to SPS: