Know what PDF review is and how this serves as a suitable collaboration method in Adobe FrameMaker.
PDF review is a suitable collaboration option in environments in which reviewers are not required to make changes directly in the source document. Instead, they can use Adobe Document Cloud, Acrobat Pro DC, Adobe Acrobat Reader DC to review the PDF file created from the source document.
You can create PDFs and set up PDF review from within FrameMaker. FrameMaker supports importing comments from a reviewed PDF into the source document, which helps you speed up the process of addressing feedback.
You can send a PDF file for shared review to allow reviewers to build on one another’s comments. Acrobat lets you easily add reviewers, monitor the status of shared reviews, and send updates or reminders.
When you plan to send a document for PDF review, keep the following considerations in mind before creating the PDF:
Difference between a simple PDF, a review PDF, and an online review
Any FrameMaker document that you save as a PDF using the option can be opened in Adobe Acrobat Pro DC and reviewed. However, when you import comments from such PDFs, FrameMaker does not have information about the structure of the source documents to place the comments and changes reliably.
On the other hand, if you save a FrameMaker document using the option, FrameMaker creates a review PDF. A review PDF is a tagged PDF, which means that the logical structure of the document and specific metadata is maintained in the PDF. This information helps FrameMaker to import comments reliably into the document.
If you save a FrameMaker document using the option, FrameMaker creates a review PDF and saves it on Adobe Document Cloud server. For using the online review service, you must have Adobe Document Cloud subscription. However, your reviewers need not have Document Cloud subscription. They can review the shared document using their Adobe ID or even as a guest.
Reviewing in Acrobat Pro DC and Adobe Acrobat Reader DC
Acrobat provides a range of commenting and markup tools to review PDFs. In Adobe Acrobat Reader, which all reviewers are likely to have on their computers, only the Sticky Note and Highlight Text tools are available by default. To make all commenting and markup tools available for reviewing a PDF in Adobe Acrobat Reader, you need to enable commenting in Adobe Acrobat Reader for the PDF.
When saving an unstructured FrameMaker file as a PDF, ensure that you select the Generate PDF For Review Only option in the PDF Setup dialog. Selecting this option creates a tagged PDF.
To use import PDF comments feature in a structured (XML) document, do the following:
Assign @IDs to
all the elements in your content before you create a PDF for review.
For assigning the IDs, you need to ensure that all your elements
have an ID attribute.
Ensure that you select the Generate PDF For Review Only option in the PDF Setup dialog.