Add folders and items to a curriculum

After creating a curriculum, you can add folders or items to the curriculum at any time.

Note: Adding or removing items from a curriculum can affect learner transcripts. As a best practice, do not change curriculums once you have enrolled learners. If you do add or remove items, tell learners about the changes to the curriculum and ask them to log in to the curriculum to update their status.

Add a folder to a curriculum

After you create a curriculum, you can group items in folders to organize your items. For example, you can group a set of items in a Beginner Topics folder and another set in an Intermediate Topics folder. New folders are always added at the root level. Folders cannot be nested in other folders.

Note: You add items to a curriculum folder rather than move items already in your curriculum into a folder.
  1. If you’re not on the Curriculum Information page for the curriculum that you want to modify, click the Training tab and browse to the curriculum. Select the curriculum name to open the Curriculum Information page.
  2. Click Add Item.
  3. Click New Folder.
  4. On the New Folder page, enter a name for the folder in the Folder Name box, and click Save.
  5. In the curriculum list, you can select the folder that you created and add items to it.

Add content to a curriculum

After you create a curriculum, you can add more content as necessary. Content added to a curriculum is now automatically converted to a course so it can be tracked accurately. The new course is added to the automatically created curriculum resource folder. Any further content you add to the curriculum is also automatically converted and placed into the resource folder. This folder is in the same location as the curriculum and has the same name as the curriculum with “Resources” appended to the end. (If you add courses that you have already created to a curriculum, those courses are not placed in the resources folder.)

  1. If you’re not on the Curriculum Information page for the curriculum that you want to modify, click the Training tab and browse to the curriculum. Select the curriculum name to open the Curriculum Information page.
  2. Click Add Item.
  3. Click Add Content.
  4. If necessary, browse to the folder that contains the content.
  5. Select the check box for the content that you want to add to the curriculum, and click Add.
  6. Click Add again.

Add a course, virtual classroom, or meeting to a curriculum

Any courses available in your Training library are available for you to include in a curriculum.

  1. If you’re not on the Curriculum Information page for the curriculum you want to modify, click the Training tab and browse to the curriculum. Select the curriculum name to open the Curriculum Information page.
  2. Click Add Item.
  3. Do one of the following:

    • Click Add Course.

      Note: Invitations, enrollments, and reminders that you created for a course are not carried over when you add a course to a curriculum. The notification options for a curriculum apply to all courses inside the curriculum; you cannot set individual notification settings for courses inside a curriculum. (If a course exists outside a curriculum, however, the course invitation, enrollment, and reminder settings are all valid for the course.)

    • Click Add Virtual Classroom.

    • Click Add Meeting.

    Note: To send an Outlook Calendar Event, which lets users add the meeting to their Outlook calendars, you select the iCal option when you send meeting reminders, not when you add the meeting to your curriculum.
  4. If necessary, browse to the folder that contains the course, classroom, or meeting.
  5. Select the check box for the course, classroom, or meeting that you want to add to the curriculum, and click Add.

Add external content to a curriculum

A curriculum is not limited to Adobe Connect items. You can include external training. For example, you can add a classroom lecture that enrollees should attend. Since a lecture is a live event, you can create an external event to represent the lecture. By using the status override feature, you can then mark the enrollees that attend as “Complete.”

Note: When the user status changes for external training, update the user’s completion status manually.
  1. If you’re not on the Curriculum Information page for the curriculum that you want to modify, click the Training tab and browse to the curriculum. Select the curriculum name to open the Curriculum Information page.
  2. Click Add Item.
  3. Click New External Training.
  4. In Title, enter the name of the external training.
  5. (Optional) In ID, enter identification text or numbers.
  6. If the external training item is viewing a website, in the URL box enter a full URL including http. For example, http://www.adobe.com.
  7. In Max Possible Score, enter the maximum points to be awarded for completing the external training.
    Note: If you plan to use external content as a course within a curriculum, it can be important to set maximum score. Define a maximum score in this location when content is non-graded or when it sends a partial score. For example, Captivate content only sends the score achieved, say 8, not the score achieved and the maximum possible score, say 8/10. When the content used to create a course includes a full score, such as 8/10, then the maximum possible score defined within the content applies and any score set here is ignored.
  8. (Optional) In Summary, enter a description of the external training.
  9. Click Save.

    On the Curriculum Information page, the external training appears in your list of items.

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