Using meeting reports

Create meeting reports
Read meeting reports

Meeting room reports show how meeting rooms are being used. The Meeting Room Summary Report enables you to get data about an individual meeting room over time and across sessions. You can obtain information including total unique number of attendees, number of unique sessions, and average duration of a meeting. This information can help you determine if meeting room activity is low. Conversely, if the report shows a meeting room is busy, you could create more meeting rooms to better manage the workload.

The Individual Meeting Session Report enables you to view information about a specific session within a meeting room. You see details such as total number of attendees, total number of guests, and all attendee names. By comparing planned duration to actual session duration, you determine if a meeting ended sooner or later than planned. The information in this report also helps you determine if the correct people attended a specific meeting and how long they stayed in the room.

Create meeting reports

Log in to Connect Central and click Reports.
Click Meeting.
From the menu, select a meeting report type: Meeting Room Summary Report or Individual Meeting Session Report.
Select a meeting from the library and click Next.
Click Specify Report Filters. Optionally, enter a date range and/or select a specific User Group(s).
Click Add Or Remove Report Fields. Select and deselect the fields to display in the report.
Click Create Report.

Read meeting reports

The table lists the specific information that appears in columns within meeting reports. All column headings do not appear in all meeting reports.

Column heading	Description
Average duration	The average length of meeting sessions that took place in this meeting room.
Average duration attended per session	For the specific attendee, the average amount of time they spend in meetings in this meeting room.
Average users	Across all sessions in this meeting room, the average number of attendees in a session.
Current disk usage (kb)	Current amount of space, in KB, used by this meeting room.
Date of session	The date this specific meeting session took place.
First entry time	Time that the first attendee entered the meeting room for this specific meeting session.
First name	First name of meeting attendee.
First session	Date of the first meeting session that took place in this meeting room.
First session attended	The date the specific attendee first attended a meeting session in this meeting room.
Intermittent activity	Lists if attendee entered and exited more than once during this meeting session.
Last exit time	Shows the last time the attendee exited the meeting. (The attendee may have entered and exited multiple times.) Changing status to stepped away does not count as an exit. Only a lost connection or voluntary closure of the meeting window creates an exit time.
Last name	Last name of meeting attendee.
Manager	The first and last name of the user’s manager.
Most recent session	Date of the most recent meeting session that took place in this meeting room
Most recent session attended	Date that this specific attendee last attended a meeting session in this meeting room.
Peak users	Across all sessions, the highest number of attendees in the meeting room at the same time.
Planned duration	Time scheduled for the specific meeting session. (A meeting may be scheduled for one hour, but not actually use the entire hour.)
Role on entry	Attendee’s assigned role when they entered the meeting.
Total duration attended	Adds up all the times in between each entrance/exit and compiles the total amount of time the attendee was actually in the meeting. If the attendee was present from 11:45-12:00, and then from 12:10-12:15, their total duration would be 00:20:00
Total guests	Total number of guest entries. (Cannot determine unique guests.)
Total hosts assigned	Total number of attendees who entered the meeting with host status.
Total presenters assigned	Total number of attendees who entered the meeting with participant status.
Total time in meeting room	Total amount of time (sum of all time between each entrance and exit) the attendee was actually in the meeting room. If attendee was present from 11:45-12:00 and then 12:10-12:15, their total duration would be 00:20:00.
Total unique attendees	Total number of separate, distinct attendees in the meeting room/session.
Total unique registered attendees	Total number of separate, distinct registered attendees in the room/session.
Unique sessions	Total number of separate, distinct meetings that took place in this meeting room.
Unique sessions attended	Total number of separate, distinct meeting sessions this individual has attended