Workflow for setting permissions

To avoid listing and managing large numbers of users on the permission profile for a file or folder, use a group-based permission system. Create your system as follows:

1. Design a permissions system using groups

You can give certain groups access to parts of the system as appropriate. To design your system, understand libraries, groups, and permissions precedence. See Libraries , Built‑in permission groups , and Multiple permissions precedence .

2. Create folders using descriptive names

Use names that describe the contents of the folder—for example, Human Resource Content, Product Support Content, and so on. See Set permissions for content files and folders .

3. Create custom groups using descriptive names

Use names that describe the permissions of the group—for example, Human Resource Content Managers, Shared Content Viewers, and so on. See Create a custom group manually .

4. Assign permission types for your groups to specific folders or files

For example, assign the Human Resource Content Managers group permission to manage the Human Resources folder in the Shared Content folder. See Set permissions for content files and folders .

5. Add users to groups

It’s easier to create groups first, then add users to whichever groups are necessary for them to obtain appropriate permissions. See Add or remove group members .

Permissions assigned to users take precedence over permissions assigned to groups. If you want to deny a user access to certain folders, you can assign a user-based permission for those folders.