Built‑in permission groups

Adobe Connect has eight built-in permission groups, each associated with a different library. Each member of a Built-in group has a user folder in the corresponding library. Each member of the Meeting Hosts and Training Managers groups also has a user folder in the Content library, and can author content for that folder.

You cannot change the permissions for these groups, but you can extend them by assigning individuals or groups to more than one built-in group. In addition, the administrator can create custom groups and assign these groups permissions for specific library folders.

There are eight built-in groups:

Administrators
Administrators - Limited
Meeting Hosts
Training Managers
Seminar Hosts
Event Managers
Authors
Learners

Each group reflects a specific set of access needs across all the libraries. There are groups for each purchased account feature. For example, the Event Manager group only exists if the Events feature is part of the account.

Administrators assign users and groups to the appropriate Built-in groups. Members of a Built-in group can create new instances of the function associated with that library. For example, if you are a meeting host, you can create new meetings.

Members of a Built-in group cannot access the Shared folder directory of the library of the group unless you assign them Manage permissions. You can also assign Manage permissions for a folder in the Shared folder directory to other users who are not part of that Built-in group. Although they can manage folders, they cannot create anything in that library, because they are not part of that Built-in group.

The following table summarizes the permissions each Built-in group has for each library:

Built-in group	Content library	Training library	Meetings library	Seminar library	Events library	Additional permissions
Administrator	Everything but Publish	Manage	Manage	Manage	Manage	Manage users, groups, and user accounts; view content folders for all users
Author	Publish/ Manage	None	None	None	None	None
Learner	None	None	None	None	None	None
Training Manager	Publish/ Manage personal folder	Manage	None	None	None	None
Meeting Host	Publish/ Manage personal folder	None	Manage	None	None	None
Event Manager	None	None	None	None	Manage	None
Seminar Host	None	None	None	Manage	None	None

Administrators group

Administrators have complete control of the entire Adobe Connect system. You can make any user an administrator by adding them to the Administrator group. Permissions for members of the Administrator group cannot be overridden by individual or other group permissions.

Administrators can perform the following actions:

Manage the users and groups in the account, including creating, deleting, and editing them.
Manage the Content library, including viewing, deleting, moving, and editing files or folders. View reports for files. Set permissions for files or folders. Create new subfolders.
Manage the Training library, including viewing, deleting, moving, and editing files or folders. View reports for files. Set permissions for files or folders. Create new subfolders. Enroll users, send notifications to enrollers, and set up course and curriculum reminders.
Manage the Meetings library, including viewing, deleting, moving, and editing files or folders. View reports for files. Set permissions for files or folders. Create new subfolders.
Manage the Event library, including viewing, deleting, moving, and editing files or folders. View reports for files. Set permissions for files or folders. Create new subfolders. Send invitations, and change content and e‑mail options.
Manage the Seminar library, including viewing, deleting, moving, and editing files or folders. View reports for files. Set permissions for files or folders. Create new subfolders.
View account information, account features, account quotas, and account reports. If your organization has purchased this option, customize the Adobe Connect branding.

Limited administrators group

Limited administrators have limited control of the Adobe Connect system. You can make any user a limited administrator by adding them to the Administrator - Limited group. Administrators can determine which permissions limited administrators have.

Authors group

If you assign a user to this group, Adobe Connect creates a folder for this user in the User folder of the Content library. (The shortcut called My Content points to this folder.) By default, a member of the Authors group has Publish and Manage permissions only for the My Content folder.

Your account limits the number of users that you can add to the Authors group.

Members of the Authors group can perform all of the following actions if they have Publish permissions on the specified folder:

View content and content folders.
Publish and update content.
Send e‑mail messages containing links that send a notification to the author as soon as the recipient accesses the link.

Training Managers group

Members of the Training Managers group are users who are responsible for organizing and coordinating training.

If you assign a user to this group, Adobe Connect creates a folder for this user in the User folder of the Training library. (The shortcut My Training points to this folder.) By default, a training manager can manage only their folder in the User Training folder.

A training manager can perform the following actions:

Manage their own user folder in the Training library, performing all file-management functions, as well as create and manage courses and curriculums, enroll users, send notifications to enrollers, and set up reminders.
Have access to folders in the Content library.
View training reports for the courses or curriculums that they created.

Event Managers group

Members of the Event Managers group can create events and manage their own folders in the Event library.

If you assign a user to this group, Adobe Connect creates a folder for this user in the User folder of the Event library. Event managers can manage only their individual My Events folders in the User Events folder. Event managers can manage events in the Shared folders if they are hosting the event and have Manage permissions for the folder that contains the event.

An event manager can perform the following actions:

Manage their own Event library user folder, performing all file-management functions, and create and manage all aspects of an event in this folder.
View event reports.

Meeting Hosts group

Members of the Meeting Hosts group create meetings.

If you assign a user to this group, Adobe Connect creates a folder for this user in the User folder of the Meetings library. Meeting hosts can manage only their My Meetings folders in the User Meetings folder. Meeting hosts can manage meetings in the Shared folders if they are hosting the meeting and have Manage permissions for the folder that contains the meeting.

A meeting host can perform the following actions:

Manage their User Meetings folder, performing all file-management functions, and create and manage meetings, which involves adding, deleting, and assigning attendance permissions to presenters and participants. Create and organize meeting rooms. Edit a meeting or change its participant list.
View meeting reports.
Create content.
View content files and folders for which they have access permissions.
Publish and update content.

Seminar Hosts group

Because of the way seminars are licensed, the permissions for seminar hosts are different from other groups.

Unlike other libraries, the Seminar library does not have a User folder. The Seminar library consists only of the Shared folder, and each folder in this directory corresponds to a seminar license that your organization purchased. Only seminar hosts and administrators can manage these folders. A seminar host can manage all the folders in the Seminar library.

Seminar hosts can perform the following actions:

Manage all Seminar library folders, performing all file-management functions, and create and manage seminars, which involves adding, deleting, and assigning attendance permissions to presenters and participants; creating and organizing seminar rooms; and editing a seminar or changing its participant list.
View seminar reports.

About custom groups

Custom groups are groups that you create yourself. You can define specific folder and file permissions for the group in the different libraries. You can assign permissions to a custom group by assigning it to the appropriate Built-in groups.

For example, you could create a custom group called “Global” that contains a group for each country in which your company has an office (for example, United States, Germany, and so on). Each country group could contain a group for each office in that country (for example, San Francisco, Boston, and so on). Within each of these offices, you could define more groups by job function, and then assign each of these groups the appropriate Built-in group designations.

In this example, you created a hierarchical set of groups called nested groups, because each group is contained by the one above it in the hierarchy. By default, nested groups have the permissions of the parent group. You can expand or restrict these permissions by setting custom permissions for these groups in the relevant libraries.