Controlling access to policy-protected documents
You can control the way in which recipients use your policy-protected documents
no matter how widely you distribute them.
Using the Documents page you can do these tasks:
Search for and view the details of policy-protected documents.
You can see information about the document name, publisher name,
policy name, and date the policy was applied. If the policy that
protected a document is deleted, you can also see the deleted policy
ID under the policy name. Users can view and manage their own policy-protected
documents. Administrators can view and manage all policy-protected
Change the details of the policy that is applied to a document.
Users can edit their own policies, administrators can edit shared
and personal policies, and policy set coordinators can edit shared
policies in the policy sets they have permissions for. You can access
the policy that is associated with a document directly from the
Document Detail page.
Revoke and reinstate access to a policy-protected document.
Administrators can revoke and reinstate access to any document.
Policy set coordinators (who have permission to manage documents)
can revoke and reinstate access to policy-protected documents that
use shared policies from their policy sets. Users can revoke access
to their policy-protected documents if they created the policy that
is protecting the document or if the policy is a shared one that permits
Switch the policy that is applied to a document. Users who
apply policies to documents can switch a policy if they created
it or if it is a shared policy that enables this capability. Policy
set coordinators can switch policies from their policy sets. Administrators
can switch policies that are applied to any document.
When a document is protected by a policy and you revoke access
privileges or switch the applied policy, the changes take effect
If the document is online, changes are applied immediately
unless the user has the document open. In this case, the user must
close the document for the changes to take effect.
If a recipient is using the document offline (for example,
on a laptop), the changes take effect the next time the recipient
synchronizes with document security by opening any policy-protected