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Users, policy set coordinators, and administrators can
switch the policy that is applied to a policy-protected document
(you can apply only one policy at a time to a document). Users can
switch policies that are applied to their own policy-protected documents
if they created the policy or if the policy is a shared one that
has this capability enabled. Otherwise, the administrator or policy
set coordinator must switch the policy. Administrators can switch
policies for any user’s policy-protected documents. Policy set coordinators
can switch policies from their policy sets.
When you switch a policy, the new policy is enforced as follows:
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If the document is online and closed, the change takes
effect the next time the recipient synchronizes with document security
by opening any policy-protected document online.
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If document is online and open, the change takes effect when
the user closes the document.
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If the document is offline (in use without an active Internet
or network connection, such as on a laptop), the change is applied
the next time the user synchronizes with document security by opening
a policy-protected document online.
Note:
To permit anonymous access to a policy-protected
document that currently does not have this access, remove the existing
policy in the client application and then apply a policy that permits
anonymous access. If you switch the policy, users still must log
in to access the document.
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On the document security page, click Documents.
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In the list of documents, click the appropriate document.
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Click Switch Policy. A list of up to 100 policies appears.
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If the policy you want is not displayed, select Policy Name
or Policy ID from the Find list, type the name or ID, and click
Find.
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Click a new policy in the list.
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Click Switch Policy, and then click OK to return to the Documents
page.
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