Use the Smart Index wizard to search the content of topics. Select from suggested keywords.
note: Close third-party files before running the Smart Index wizard.
1)Select Tools > Smart Index Wizard.
2)Select the search criteria.
Find New And Existing Index Keywords
Add keywords based on topic content and existing index entries.
Add Existing Index Keywords To Topic(s)
Search topics for keywords already used and link the keywords to the topics.
Use Custom Search Settings
Select Settings, and set custom search options. In the Smart Index Settings dialog box, you can define an effective language to find index keywords. For example, if you define the project language as French and the paragraph language is English, the Smart Index uses English dictionary to identify keywords for the paragraph.note: This option is applicable for English language only.
In the Settings area of the Smart Index Settings dialog box, you can select options to include as keywords in the index. For example, capitalize or mixed words, phrases, words in a phrase or words not in the dictionary.
In the Other Settings area, you can select options to exclude as keywords from the index. For example, select verbs or adverbs to exclude and include adjectives or nouns as keywords.
3)Select items to search for index keywords.
4)To specify words or phrases to ignore, select Always Ignore or select Phrases. Edit, add, or delete entries.
5)To capitalize the first letter of the keyword, select Capitalize All New Index Keywords. (You can change the case later in the Index pod.)
6)Click Next.
7)Select Confirm Adding Index Keywords For Each Topic.
To add keywords without confirmation, select Automatically Add Index Keywords For All Topics, and click Finish.
8)(Optional) Select filter options for the search.
Folder
Search topics in a specified folder.
Status
Search topics by status.
Check Only New Topics (That Have Not Been Smart Indexed)
Search only non-indexed topics.
9)Click Next. Suggested keywords appear for the first topic.
10)Select, deselect, rename, or remove keywords.
To skip to the next topic, click Skip. Click Options to add verbs, synonyms, and existing index keywords.
note: The Sentences Containing box shows the suggested keyword in the context where it is found. The Info field indicates whether the selected keyword is new or existing.
11)Click Next, and click Close in the Results dialog box.
The new keywords appear in the Index pod.
•You can change the case of keywords and subkeywords.
•You can link keywords to destinations other than topics.
•Index keywords are different from See Also keywords.
You can create a list of words or phrases that the Smart Index wizard ignores. This list is the Always Ignore list.
When the Smart Index wizard searches topics, it checks the Always Ignore list. If it finds an exact match, it ignores that match as a potential keyword.
1)Select Tools > Smart Index Wizard.
2)Click Always Ignore.
3)Do one of the following:
•To add a word, click New and enter text.
•To edit a word, select it. Click Edit and enter text.
•To delete a word, select it. Click Delete.
The list is stored as a WLF file in the project folder.
note: The words and phrases that you enter are not case sensitive unless they are uppercase words or mixed-case words. In these instances, the Smart Index wizard must find an exact match before suggesting a new keyword.
You can create a list of common words (such as a) that the Smart Index wizard ignores. This list is the Stop list.
The Stop list can be only 512 characters long. Every word in the Stop list contains one added unseen character. If the character limit is reached mid-word, the entire word is not compiled.
1)Select Tools > Smart Index Wizard.
2)Click Always Ignore.
3)Click the Stop List tab.
4)Do one of the following:
•To add a word, click New and enter text.
•To edit a word, select it. Click Edit and enter text.
•To delete a word, select it. Click Delete.
The list is stored as an STP file in the project folder.
Version-control projects may have more options.
For greater control over the index keywords (words and phrases) suggested by the Smart Index wizard, create a custom phrase list. This list of keywords is unique to the project. For example, you can include product names.
When the Smart Index wizard searches topics, it checks the phrase list. If it finds a match in a topic that is not a keyword in the topic, it suggests the item as a keyword.
1)Select Tools > Smart Index Wizard.
2)Click Phrases.
3)Click New.
•To add a phrase, click New and enter text.
•To edit a phrase, select it. Click Edit and enter text.
•To delete a phrase, select it. Click Delete.
The list is stored as a PHR file in the project folder. You can edit this file in a text editor, such as Windows Notepad.
note: The words and phrases that you enter are not case sensitive unless they are uppercase words or mixed-case words. In these instances, the Smart Index wizard must find an exact match before suggesting a new keyword.
note: This option is available only in English.
1)Select Tools > Smart Index Wizard.
2)Click Next twice.
3)Select a keyword.
4)Click Options. Select Synonyms.
The keyword appears in the Word box.
5)(Optional) Click Antonyms to see antonyms for the keyword.
6)Under Categories, select the best match for the word.
7)Under Synonyms, select a word to add as a keyword. Click Add To Topic.
8)Click Close.
tip: To view synonyms and antonyms for additional words, type in the Word box and click Look Up.
Version-control projects may have more options.