A policy contains information about authorized users
and the confidentiality settings to apply to documents. Users can
be any user in your organization. Users can also be people external
to your organization who registered with Rights Management or for
whom the administrator created an account. If the administrator
enables the user invitation feature, you can add new invited users
to policies. When you add a new invited user, the Rights Management
service sends a registration email inviting the user to register.
The confidentiality settings you specify in a policy determine
how the recipients can use the document. For example, you can specify
whether recipients can print or copy text, make changes, or add
signatures and comments to protected documents. The same policy
can also specify different confidentiality settings for different
users.
You can create and save any number of policies, using security
settings that are appropriate for different situations and users.
Using Rights Management, you can dynamically change the permissions
on a document. It gives the person who secures the document the
permission to change the confidentiality settings to revoke access
to the document or to switch the policy. After distributing the
document, the person who secured it can monitor how the document
is being used and who is using it.
Policies are described by using Portable Document Rights Language
(PDRL).
