LiveCycle Workspace ES4 is a brand new HTML Workspace that
matches the capabilities of the existing Flex-based Workspace, and
makes it easier to integrate Workspace components with web applications.
Using Workspace end users can initiate and participate in form-based
business processes by using just a web browser.
LiveCycle Workspace ES4 is a brand new HTML Workspace
that matches the capabilities of the existing (Deprecated for AEM
forms) Flex Workspace, and makes it easier to integrate Workspace
components with web applications.
Participate in task management from more devices and form
factors. It allows for task management on clients without Flash
Player and Adobe Reader.
Facilitate rendition of HTML Forms, besides PDF forms and
Flex forms.
Extend and customize the HTML-based Workspace and reuse its
components in your own web applications. As the HTML Workspace is
components-based, all the components can be reused in to your web
applications.
The capability to integrate with a third-party application
can be used to bring your workflows entirely to LiveCycle Workspace.
For example, you can render Correspondence Management tasks and
complete a task involving CM without leaving LiveCycle Workspace.
Manager View allows organizational managers to access or
act on tasks of their reports. Managers can also drill-down, in
the organization hierarchy, to tasks of their indirect reports.
Also, user avatars can be configured to show the imagesof the user
and her reports.
Fill forms that initiate a business process.
Complete tasks by responding to email notifications that
they receive for new tasks. Developers can include user actions
in the email message as links. Users either click the action in
the email message or reply with the action as the first line of
the reply message.
Open forms that were routed to a user or to a group queue
to review, approve, or provide more information.
When users open their task, they can add comments to it and
view the comments that other reviewers added. Users can also see
which action other users selected when they submitted their task.
Add attachments and comments to a task and restrict access.
Search for forms that are part of a completed business process
or active processes that the user initiated or participated in.
Have custom searches and filters based on process variables.
View process categories and a list of tasks.
Select processes and place them in a Favorites folder for
easy access.
Share tasks and consult with other users.
Track processes and look at the audit trail.
Initiate new processes from previously archived forms.
Receive a request for Workspace electronic signature by confirming
the validity of the information when completing a task. All the
information required to determine whether the user confirmed the
validity is stored as process data.
Single Sign-on (SSO)
for Windows lets users go to Workspace without having to authenticate,
and 508 compliance lets users with disabilities use Workspace through
screen readers such as JAWS.
Workspace can also be viewed
using the Safari browser or integrated as a portlet within a SharePoint
portal.
In the development environment, developers can use
Flash Builder to customize the Workspace web interface that end
users see. This lets your organization ensure that the Workspace
user interface is branded appropriately and customized to meet your
business requirements.
Mobile Workspace
The LiveCycle ES4 Mobile
Workspace gives your field workers the power to work in a completely
offline mode. This means they can go out of the office network or even
work in an area with no Internet connectivity.
For more information,
see Mobile Workspace Overview.
Using
the Mobile Workspace app you can:
Log into the app
on your device, synchronize the app and download the LiveCycle tasks
assigned to you
Download the form and attachments that are associated with
a task
Work on the task in the offline mode
Make updates
to the form data
View the attachments associated with the task
Take photographs and associate these with the task
Use the Scribble feature to scribble quick note and attachment
these with the task
Save task updates to the server using the Save As Draft functionality
Submit your completed tasks
Synchronize your app to push your updates, including submitted
tasks, back to the LiveCycle server.
Completion policies
You can complete an Assign Multiple Tasks operation
before all the generated tasks are completed. This feature is useful
when a decision can be made about a review without receiving a response
from every reviewer. For example, the acceptance of a proposal requires
a majority of approvals from committee members. You can complete
the Assign Multiple Tasks operation immediately after more than
50% of the tasks are completed when the Approve action is selected.
Collection data and XPath functions
The information that is submitted
for each task of an Assign Multiple Tasks operation is saved in
a collection variable called Task Result Collection. XPath functions
can be used to evaluate the results. For example, you can determine how
many people selected a specific action or the percentage of people
who submitted the action. These functions are useful when assessing
the results of document reviews that occur in series.
Multiple user tasks
The User service provides the new Assign Multiple
Tasks operation for assigning tasks to several users simultaneously.
It allows process developers to construct parallel task assignments
based on a list of users or a group.
The Assign Multiple
Tasks operation is useful when you need several people to provide
similar information. For example, at the end of each fiscal quarter,
a process assigns a task to the vice president of each geographical
sales group of your organization. To complete their task, each vice
president attaches their quarterly sales report and then submits
the task. The process retrieves each attachment from the collection
of task results and sends them to the senior vice president of sales.
This
operation is also useful when you require several people to review
and approve the same information (document review-and-approval processes).
