Using Rights Management, you can protect PDF, Word, Excel,
and PowerPoint documents by using confidentiality policies. You
can restrict corporate training videos to the intended recipients.
You can also provide new video workflows based on the same set of
SDKs and APIs that are available through Rights Management.
The PTC Pro/Engineer WildFire 4 (Pro/E) product includes direct
protection of their native CAD documents. By using Pro/E along with
this version of Rights Management, you can distribute product manufacturing
instructions and CAD materials. These documents will have the same
level of protection and value proposition as securing PDF files
with Acrobat and Rights Management. This partnership release enables
secure collaboration and versioning during the product design phase.
It also simplifies collaboration with external parties during a
bidding, Request for Quotation (RFQ), or manufacturing phase.
A policy is a collection of information that includes
document confidentiality settings and a list of authorized users.
The confidentiality settings you specify in a policy determine how
a recipient can use documents that you apply the policy to. Because
PDF documents can contain any type of information, such as text, audio,
and video files, you can use Rights Management to safely distribute
information saved in a PDF document.
You can use policies to do these tasks:
Specify who can open policy-protected documents. Recipients
can belong to your organization or can be external to your organization.
You can also specify different confidentiality options on the same
policy for different users.
Specify the document confidentiality settings. You can restrict
access to various Acrobat and Adobe Reader features. These restriction
may apply to the following rights:
The right to print
and copy text
The right to make changes
The right to add signatures and comments to a document.
Administrators can also specify the following additional
confidentiality options:
After distributing a policy-protected document, you can monitor
and revoke document access, switch the policy, and change access
and confidentiality settings. Users can change confidentiality settings
in policies they create. Administrators can change any organizational
or user-created policy.
Define dynamic watermarks that are applied to documents protected
with the policy. These watermarks can contain multiple elements,
each consisting of text or PDF. You can specify their positioning
and appearance on documents applied with the policy. With the use
of variables, you can have dynamically created watermark content
that includes the user name, applied policy, and timestamp.
Enable or disable Extended Usage Tracking. Rights Management
supports tracking of user events associated with various operations
performed on a PDF file. The Rights Management object can be accessed
using a JavaScript. A button click, a multimedia file being played,
or saving of a file are some examples of events that can fired from
a policy protected PDF. Using the Rights Management object, you
can also retrieve user information. Tracking of events may be enabled
from the Rights Management server at the global level or at a policy
level.
Using Rights Management, users can open and use protected documents
when they are not connected to the Rights Management server. The
user's client application must regularly synchronize with the server
to keep documents valid for offline use. By default, synchronization
occurs automatically every four hours and as required when a user
is connected to the Rights Management server. If the offline period
for a document expires while the user is offline, the user must reconnect
to the server. Reconnecting enables the client application to synchronize
with the server. In the Rights Management configuration file, you can
specify the default frequency of the automatic background synchronization. This
setting acts as the default time-out period for client applications
unless the client explicitly sets its own time-out value.
