Working with header and footer rows in tables

After you insert a table, you can change a row to another type. For example, you can change a body row to a header row to set up a table inside a table. Also, you can change a body row to a footer row to show summaries in the last row that you want to appear on each page in the form.

1. Select a row. See To select a table, row, column, cell, or section.

2. In the Object palette, click the Row tab and select an item from the Type list.

Designer provides the capability to create customized conditional breaks for table objects as well as for header rows, body rows, footer rows, and sections. Instead of paginating these objects in response to data overflow, conditional breaks allow you to manually control how these objects break on a form based on a series of checks called conditional statements.

Through conditional statements, you can verify data for a field within a table, header row, body row, footer row, or section against previous instances of that field. The table, header row, body row, footer row, or section can then be broken in response to a change in the data supplied to the field.

For example, on a telephone bill, you could break a table object in response to changes in the field that stores the date of each billing entry. The telephone bill could then be visually broken down by date, making it easier for a user to read.

In addition to specifying a breaking condition, you can also specify leader and trailer subforms, and indicate where to place the next instance of the repeating subform on the form.

Before you perform this task, you must ensure that the table is in a subform that is set to Flowed.

1. Select a table, header row, body row, footer row, or section. See To select a table, row, column, cell, or section.

2. In the Object palette, click the Pagination tab.

3. Click the Edit button and then click the Add button to insert a new conditional break list item.

4. Select a scripting language from the Language list. The conditional break condition statement is created by using the scripting language you select.

5. In the Run At list, select where you want the conditional break to execute.

6. Click Insert Sample Expression and select the form design object within the table, header row, body row, footer row, or section to use as the comparison field for the conditional break. Alternatively, you can enter your own conditional statement in the field. To correctly evaluate as a conditional break, however, any user-defined conditional statements must evaluate to either true or false.

7. Select when you would like the table, header row, body row, footer row, or section to break by selecting either Before or After. Selecting Before inserts a break immediately before the current instance of the table, header row, body row, footer row, or section is inserted into the form, and selecting After inserts the break immediately after.

8. In the To field, select where you want to place the remaining occurrences of the table, header row, body row, footer row, or section.

9. In the Trailer and Leader lists, select trailer and leader subforms to use for the current conditional break, if any.

10. Repeat steps 2 to 9 for each conditional break you want to include for the selected object, and click OK when you have finished adding entries to the list.

    After you create all of your conditional break entries, you should review the order in which they appear in the Edit Conditional Breaks dialog box. Designer processes the conditional breaks specified in this dialog box in sequential order from top to bottom. Each conditional break for which the conditional statement evaluates to true is executed.

    Use the Up and Down buttons to move individual conditional break list entries into the order you want.