Importing PDF comments

Learn how to import PDF comments and annotations in Adobe FrameMaker during review and collaboration.

In this topic

Introduction

You can import comments and annotations from a review PDF directly into the source Adobe FrameMaker document and reduce the time taken to fix comments. You can incorporate suggestions and edits from multiple reviewers participating in a shared PDF review much faster into the source document.

FrameMaker can import the following types of PDF comments and annotations:

Other types of comments or annotations are not imported.

When you import the PDF comments, they are inserted as tracked text edits, tracked markers, or simple text formatting at the corresponding location in the FrameMaker document. Text additions, deletions, and replacements are inserted as text edits. Sticky notes are inserted as comment type markers. FrameMaker tracks these text edits and markers irrespective of whether the feature is enabled or disabled. PDF comments of type Highlight are imported with the highlighting retained.

Note: FrameMaker does not allow insertions into objects like variables, text lines, and graphics. Also, cross-references, text insets, bullets, and numbering are locked for editing in FrameMaker. Comments on these objects are inserted as markers. If a reviewer adds a comment in response to another comment in the PDF, it is inserted as a marker.

Import shared PDF comments and annotations

To import comments and annotations from a PDF that’s shared for commenting via File > Save As Review PDFinto a FrameMaker document, do the following:

  1. Open the document, topic, book, or DITA map to import PDF comments.

  2. Choose File > Import > PDF Comments or Review > Import Comments > From Review PDF.

  3. Read the instructions in the Import Comments From Adobe Acrobat dialog box. Click Yes.

  4. In the Import Comments From PDF dialog box, choose the PDF file from which you want to import comments.

  5. Select the type of comments that you want to import.

    All comments

    Select to import all supported type of comments from the PDF.

    Only Insert, Delete, and Replace type of comments

    Select to import only text additions, deletions, and replacements.

    Apply custom filters

    Select to specify filters for the comments that you want to import. You can filter comments by parameters like type, author, status set by the author, checking state, and insertion date.

  6. If the source document was modified after you created the PDF for review, FrameMaker confirms whether you want to proceed with the import.

    If the modification date of the source file is newer than the creation date of the tagged PDF, FrameMaker confirms whether you want to proceed with the import.

  7. FrameMaker imports the comments from the PDF and displays an import summary. The summary displays the number of comments that FrameMaker imported and placed in their exact locations, imported and placed in approximate locations, and failed to import.

  8. Click OK to close the Import Summary dialog box and return to the document window.

Import online review PDF comments and annotations

To import comments and annotations from a PDF that's shared for online review, do the following:

Important: Before you initiate the comments import process, ensure that the Security setting of Internet Explorer is set to Medium-High or Medium. Setting the Security setting to High will restrict JavaScript execution, which can result in unexpected comments import experience.

  1. Open the document, topic, book, or DITA map to import PDF comments.

  2. Choose Review > Manage Online Reviews or Review > Import Comments > From Online Review.

    You will be prompted to log into Adobe Document Cloud service and FrameMaker will fetch the list active reviews from your Document Cloud account.

  3. In the Import Comments list, select the file from which you want to import review comments.

    You can also search for your file by entering any search term. FrameMaker searches for the entered term in all presented columns.

    Figure 1. Import Comments list

    Note:

    The review name is displayed only when one of the reviewers has started the review.

  4. Click Import and Open.

    FrameMaker downloads the files and imports the comments from the PDF and displays the Review panel.

  5. Use the Review panel to perform the following tasks:

    Figure 2. Review panel

    • Open the Import Comments list to choose a file from where you want to import comments in the current document.

    • Enter a search term to display comments containing the searched term.

    • Navigate to the previous or next comment in the document.

    • Accept or reject the current comment.

    • View comments from a specific reviewer by selecting the reviewer's name from the All Reviewers list.

    • In case of a book or DITA map, the list of chapters or topics is displayed in the files drop-down list. You can switch to the required document by selecting it from the list. The comments panel refreshes and displays the comments given on the selected chapter/topic only.

Import PDF comments and annotations after changing the source document

You can change the source content of a FrameMaker document while its PDF output is being reviewed and still import PDF review comments.

You can make the following changes to the source FrameMaker content and still import the PDF review comments:

Figure 3. Change bar applied to the left of revised text
Making changes to the sourceFrameMakercontentandimportingthePDF review comments

If the source document has changed after you sent the PDF for review, the exact insertion points for some comments can be indeterminable. FrameMaker inserts such comments as tracked markers in approximate locations. Comments applied to unnamed text flows, non-text objects, or objects locked for editing are also inserted in approximate locations as markers.

Restrictions for importing PDF comments and annotations into edited documents

Parent topic: PDF review

September 29, 2022

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