From the Insets pod, you can import text into a document. You can also manage the insets that are currently included in the document.
This section covers the following topics:
You can view and edit the properties on a text inset included in a document.
To view the properties of a text inset:
1)In the Insets pod, select an inset, and then click Properties.
Alternatively, you can double-click the inset in the document.
The Text Inset Properties dialog is displayed.
Text Inset Properties dialog
2)In the Text Inset Properties dialog you can perform the following tasks:
Open the Import Text Flow by Reference dialog.
Convert the text inset to text in the document.
The Convert Text Insets to Text dialog is displayed.
You can choose to convert the Selected Text Inset to text.
After you convert the text inset to text in the document, the reference to the source document is broken. Also, the text inset is removed from the list in the Insets pod.
note: To convert the text inset to text, you can also use the Convert to Text button in the Insets pod.
Open the source file of the text inset. Use this option to open inset source files that are of type MIF. If you open a text, Microsoft Word, or Microsoft Excel source file, FrameMaker will attempt to convert the file to a .fm file and then open the .fm file.
When you delete a text inset from a document, the source file remains intact. However, the reference to the text inset is removed from the document.
1)Select the text inset in the Insets pod.
You can also select the inset inside the document. However, to ensure that you have selected the inset correctly, select the inset in the Insets pod.
After you import text into a FrameMaker document by reference, when you update the source file, the updates are reflected in the document. FrameMaker allows you to specify how the updates to source files are reflected in the text insets included in a document.
When you open a document, by default, FrameMaker updates all text insets included in the document. However, since this can cause performance issues while opening the document, you can choose to not update text insets when opening a document.
In the Import Text Flow by Reference dialog, you can choose:
To update all text insets in a document every time the document is opened.
To force the document author to update text insets manually.
You can also update a text inset in an open document. For example, if you have included a text inset in a document and you then update the text inset. You can immediately update the document to reflect the updates in the source file.
If the name or location of the source file for a referenced text inset changes, the text inset is marked as unresolved in the Insets pod.
1)If you open a document that contains unresolved insets, you are prompted to fix the errors.
2)After closing the alert, go to the Insets pod (View menu > Pods > Insets) and filter the list of insets to display only the unresolved insets.
Filter to view unresolved insets
3)Select each unresolved inset and click Go to Location.
The unresolved text inset in the document is selected.
4)Check the properties of the existing (unresolved) inset from the properties displayed in the list.
For more details on the inset click Properties to open the Text Inset Properties dialog.
5)Re-import the text inset into the document.