Share a document or PDF

As a host or presenter, you can share documents that have been uploaded to the Content library, or share documents directly from your computer. Sharing documents from the Content library has the following advantages over sharing your screen:

  • Better and higher fidelity viewing experience for participants.

  • Lower bandwidth requirement for presenters and participants.

  • More navigation options with the Adobe Presenter sidebar.

  • Preloading and organizing documents in the meeting room.

  • Easier presentation when multiple presenters are involved.

If you turn off sharing, change the content in a Share pod, or close the Share pod, the document is still part of the meeting room and can be displayed again. To edit a shared document, you must edit the source document and reload it into the meeting.

PDFs in Adobe Connect

In the Content library, PDFs are stored as PDF files. When shared in a meeting room, PDFs are converted to SWF files to enable synchronized navigation and white board capabilities.

From the Share pod, hosts and presenters can download PDFs. Participants can download PDFs if hosts and presenters click the Sync button to turn off display synchronization.

PDF Portfolios and PDF files that are password protected cannot be converted into SWF files, preventing them from being shared in Connect. In addition, certain PDF features are not supported when sharing PDFs in Connect. In some cases objects within the PDF are either dropped, or only a simple image preview is displayed.

The following objects are dropped in Connect:

  • Comment text (only the sticky note icon is shown)

  • Attachments

  • Bookmarks

  • Audio clips (only the play button icon is shown)

The following objects retain a simple image preview (an image representing the object) in Connect:

  • Forms

  • 3D objects

  • Multimedia objects (audio, video, and SWF files)

Share documents

As a host or presenter, you can share the following file types from the Content library or your computer: PPT, PPTX, Adobe PDF, SWF, FLV, JPEG, and MP3 . The Content library is available in Adobe Connect Central.

Note: You create presentations from PowerPoint presentations using Adobe Presenter. Adobe Connect does not support progressive-scan JPEG files.
  1. Do any of the following:
    • In an empty Share pod, click the pop-up menu in the center, and select Share Document.

    • In the upper-right corner of the Share pod, click the menu icon , and choose Share > Document.

  2. Select one of the following:
    Displays whiteboards created for the current meeting.

    Uploaded Files
    Displays content uploaded for the current meeting.

    Click Browse My Computer to upload content for the current meeting. The document is added to the Uploaded Content folder for the meeting in Adobe Connect Central. An administrator can move the document to the Shared Content folder to make the document available for other meetings.

    My Content
    Displays content in your user folder in Connect Central.

    Shared Content
    Displays content in Connect Central that is available to all account holders with the appropriate permissions.

    User Content
    Displays content in other user folders in Connect Central. To view the content in another user’s folder, you must have View permission from that user.

  3. Select the document that you want to share, and click Open.

    The selected document appears in the Share pod. The document name appears in the title bar of the pod.

Turn off display synchronization for documents

By default, Adobe Connect synchronizes display of documents so that attendees see the frame that the presenter sees. A host or presenter can use the Sync button to turn off synchronization so that attendees can move through presentations or PDF documents at their own pace.

Note: The Sync button appears only when you have multiframe content loaded in the Share pod.
With content loaded in the Share pod, click the Sync button in the lower-right corner to disable synchronization. Controls for presentation playback appear at the bottom of the Share pod.

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