Page setup

RoboHelp assigns default page settings to the printed documentation in Microsoft Word.

Body page settings

Starting Page

All documents start on an odd-numbered page. If the document ends on an odd-numbered page, a blank page is added at the end of the document. The blank page lacks a header, footer, or page number.

Headers

Headers repeat at the top of each page and are blank on the first page of sections. The name of the document appears on even-numbered pages, left-justified. The name of the root chapter appears on odd-numbered pages, right-justified.

Footers

Footers repeat at the bottom of each page and contain page numbers. Page numbers are left-justified on even-numbered pages and right-justified on odd-numbered pages.

Page Numbers

Page numbers are located in footers and are generally Arabic (1, 2, 3, and so on). The TOC document uses lowercase Roman numerals (i, ii, iii, and so on).

Additional settings

To create Microsoft Word documents, note the following details for the source files and set them up accordingly.

Title page

The title page uses settings from the document.

Specify a default title page when you generate the printed documentation.

The name of the document (which appears on the title page) is the printed document name you define in the Print Document General dialog box. This dialog box appears when you double-click the Printed Documentation layout.

The header and footer are blank.

The title page contains no page number.

The title page document uses the style TitlePageTitle that is copied to the Word document.

When you add the file, copy it to the project folder if you want RoboHelp to generate a copy in the output folder.

Table of contents

The TOC is based on the heading levels of topic titles and the printed document structure hier­archy. You can define the printed document structure in the Print Document Content dialog box.

note:    You can also create a TOC from the Project Manager. Right-click a topic in the TOC pod, and choose Auto-Create TOC. Topics from the Project Manager are automatically promoted or demoted in heading style depending on their placement in the printed document structure.

Most TOCs have multiple levels of headings, showing a hierarchy, or structure, of information to help users find information more quickly.

TOC 1 – 9 are the styles used for TOC entries.

Table Of Contents Page Title is the style used for the title of the TOC.

Page numbers for the TOC document are lowercase Roman numerals (i, ii, iii, and so on).

The filename is Chapter_00_Table_Of_Contents.doc.

Chapters

Chapter files contain the topics you specified in the Print Document Content dialog box. Root-level topics and books create new documents (except if you select the Single Document option when you generate).

Page numbers for chapter documents are Arabic (1, 2, 3, and so on).

The filename is Chapter_{##}_{Book or Page Name}.doc.

Glossary

The glossary is based on the terms and definitions in the project. If no terms and definitions exist in the project, a glossary document is not generated.

The glossary document uses three styles that are copied to the Word document:

Glossary Heading

The style used for the header letters (A, B, and so on). If the project has a specified language, the header letters are localized in that language.

Glossary Label

The style used for the glossary terms.

Glossary Definition

The style used for glossary definitions. Definitions appear on the same line as terms, with a hanging indent for subsequent lines.

Page numbers for the glossary document are Arabic (1, 2, 3, and so on).

By default, the filename is Chapter_{##}_Glossary.doc. ## is the number after the last chapter number.

Index

The index is based on the keywords and subkeywords in the project. Topic keywords are included only if the associated topics are generated in the output.

Index styles are based on the style Index Heading and Index 1-9 in the Word template you select for the printed documentation.

By default, the index is indented with two columns. If the project has a specified language, the header letters are localized in that language.

Page numbers for the index document are Arabic (1, 2, 3, and so on).

The filename is Chapter_{##}_Index.doc. ## is the number after the glossary chapter number. If the document contains no glossary, it is the number after the last chapter number.

Accessory pages

An accessory page, such as an acknowledgment, appendix, foreword, or copyright, retains its original formatting.

When you add the file, you can copy it to the project folder. A copy is also generated in the output folder.

Add new sections using the Section Layout dialog box.

Images

You can handle images in these ways:

Embed In Documents

Keep images within the document. Embedding images creates larger DOC files that are not dependent on outside image files.

Link To Documents

Reference the images outside the document (creates smaller DOC files that reference outside image files). Image files are copied and stored in the Images folder in the printed document output folder.

tip:   Images in heading styles are removed. Change settings to include images in headings.


September 30, 2016

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