Manage folders

Create folders

The Project Manager contains default folders for project organization. You can create folders and subfolders only in these folders: HTML Files (Topics), Images, Multimedia, Style Sheets, and Baggage Files.

note:    Do not use Windows Explorer to create subfolders to add, move, or rename files. RoboHelp does not recognize these changes.

1)Select the Project Files folder in the Project Manager pod.note:    If the Project Files folder isn’t listed, click the Toggle Project Manager View button ToggleProjectMgrView.png.

2)Right-click the folder, and select New > Folder.

3)Enter a name for the folder. Avoid special characters and spaces.

4)Press Enter.

Tips:

Move files and folders in Project Manager by dragging.

You can drag topics from the Topic List into multiple folders in the Project Manager.

Project Manager folders

In the Project Manager pod, you edit, delete, and create project files. Two views are available in Project Manager. Both views include a set of commonly used options for authoring. One view displays all the project files gathered together in a single folder called Project Files; the other view groups the project files into various virtual folders based on file type. Click the Toggle Project Manager View button ToggleProjectMgrView.png or ToggleProjectMgrView_2.png, to change views.

The Project Manager view that displays project files in various virtual folders contains the following folders:

HTML Files (Topics)

Stores the topics of a project. Files are sorted alpha numerically (A-Z, 0-9). You can add folders within this folder. You can use the structure to generate a TOC automatically and create browse sequences.

Images

Images used in your project are stored in this folder. Image maps and their associated links (hotspots) are also listed. You can drag an image from this folder into the Design Editor to add images to topics. You can also rename images in this folder by selecting the image and pressing F2.

Multimedia

All sound and video files used in your project are saved in this folder. Adobe Captivate demos (SWF files) are also stored here. You can drag sound or video files into the Design Editor to add multimedia to topics. You can also find out where the files are referenced in your project.

Style sheets

Style sheets control the formatting of topics. When you change a style sheet, all topics associ­ated with it are updated. The RoboHelp default style sheets (CSS files) and any others you add to your project are stored in this folder. Edit a style sheet by double-clicking its icon.

Baggage Files

Certain files are automatically added to the Baggage Files folder in the Project Manager to display the following correctly in the generated project:

Bitmap and icon files used with HTML Help controls

Image files used in topic backgrounds and scripts

The JavaScript file (ehlpdhtm.js) that supports Dynamic HTML effects such as related topics pop-ups, smart pop-ups, and drop-down hotspots.

The support file for skins and the navigation pane in browser-based outputs (TOC, index, glos­sary, and full-text search.

You can drag files from the Baggage Files folder into topics to create links to the files.

Broken Links

Stores links to files that are not present in the project. To restore or remove a broken link, double-click it.

URLs

Stores links to web addresses, FTP sites, newsgroups, e-mail addresses, and HTML topics in external CHM files. From this folder, you can add a URL to an index. You can drag a URL into the Design Editor.

Table Of Contents

Stores the default TOC and all other TOCs created in the project.

Index

Stores the default index and all other indexes created in the project.

Glossary

Stores the default glossary and all other glossaries created in the project.

See Also

Double-click the See Also folder to display the See Also pod. You can add the See Also keywords in the See Also pod.

Rename folders

Use the Project Manager to rename folders.

1)Select the Project Files folder in the Project Manager pod.

2)Right-click the folder. Select Rename.

3)Type the new name. Don’t include special characters, and avoid spaces, especially for WebHelp and FlashHelp.

4)Press Enter.

Move folders

Use the Project Manager pod to move folders.

1)Select Project Files in the Project Manager pod.

2)Drag the subfolder to its new location.

Remove custom folders

Before you remove the folder, move any items in it that you want to keep.

1)Select the custom folder in the Project Manager pod.

2)Choose Project > Delete.

File and folder icons

The Project Manager icons indicate the components and files included in your project.

note:   Icons with a red check mark indicate that the file is checked out (applicable only to topics under version control).

Icon

Description

closefold_ico.png 

Closed folders. Closed folders that contain files display a plus sign. Click the plus sign to show the folder contents. Right-click for more options.

openfold_ico.png 

Open folders. Open folders display a minus sign with the contents shown below. Click the minus sign to collapse the folder.

ToggleProjectMgrView.png, ToggleProjectMgrView_2.png

Toggle view. Click to switch between a simplified view with fewer folders or one showing all folders.

ShowHide.png 

Show/hide files. Click to select the files you want to show in the Project Manager.

NewFolder.png 

Empty folders. Empty folders display no signs.

topic_ico.png 

HTML files (Topics). Double-click page icons to open a Design editor. Right-click for more options.

topic_plus_ico.png 

HTML topics with bookmarks. Topics with bookmarks have a plus sign. Click the plus sign to show all bookmarks.

missing_ico.png 

Missing files. A red X indicates files that the program cannot locate. These files are not in the project path. Either they have been deleted, or they are saved in a different folder of the project.

bookmark_flag.png 

Bookmarks. Bookmarks appear alphabetically below their respective topics. Double-click to open a topic. Drag bookmarks into topics in Design Editor to create links.

frame_ico.png 

Framesets. Double-click to open a dialog box for changing frame attributes.

url_ico.png 

URLs, web addresses, FTP sites, newsgroups, e-mail addresses, or HTML topics in external CHM files. Double-click to open a dialog box for adding keywords to a link. Drag URLs into topics open in Design Editor to create links.

image_ico.png 

Images (GIF, JPEG, and JPG formats). Double-click to preview the image, identify topics that use it, and view file information. Drag images into topics in Design Editor to add them.

imagemap_ico.png 

Image maps. Images with clickable links or hotspots. Click the plus sign to display links. Double-click to preview the image, identify topics that use it, and view file information. Drag the image maps into topics in Design editor to add them.

hotspot.png 

Image map links (hotspots). Double-click to identify topics that use image maps.

sound_ico.png 

Sound files (AU, MID, RMI, and WAV formats). Double-click to identify topics that use them and view file information. Drag sound files into topics in Design Editor to add them.

video_ico.png 

Video files (AVI and MOV formats). Double-click to identify topics that use them and view file information. Drag video files into topics in Design Editor to add them.

insert_captivate_demo.png 

Adobe Captivate files (SWF files). Double-click to identify topics that use them and view file information. Drag Adobe Captivate files into topics in Design Editor to add them.

window_ico.png 

Custom windows. Double-click to modify window properties.

StyleSheet.png 

Style sheets (CSS). Double-click to modify styles.

text_ico.png 

Text-only files For What's This? Help (.TXT format). Double-click to create or modify text-only topics files.

mapfile_ico.png 

Map Files For Context-Sensitive Help (.HH) Includes imported map files or automatically generated files.

alias_ico.png 

All map IDs. Links map IDs to HTML topics for context-sensitive Help. Double-click to work with map IDs and map files.

toc_expanded_copy.png 

Table of contents folder. Shows the default and other table of contents in the project.

toc_collapsed.png 

Table of contents folder. Expand to view the table of contents listed.

toc_in_pm.png 

Table of contents. Double-click to open the selected table of contents pane.

index_expanded.png 

Index folder. Shows the default and other indexes (if any) listed.

index_collapsed_copy.png 

Index folder. Expand to view the indexes listed.

indexinpm.png 

Index. Double-click to open the selected index pane.

glossary_expanded.png 

Glossary folder. Shows the default and other glossaries (if any) listed.

glossary_collapsed.png 

Glossary folder. Expand to view the glossaries listed.

glossary_in_pm.png 

Glossary. Double-click to open the selected glossary pane.

see_also.png 

See also. Double-click to open the See Also pane and add to See also keywords.

bag_ico.png 

Baggage files (BMP, ICO, XML, JS, other image files). Files such as bitmaps and icons used with HTML Help controls, including custom buttons for link controls and startup screens. If your project includes Dynamic HTML, the file EHLPDHTMJS is included in your Baggage Files folder. Other image files are included as well, such as topic backgrounds and scripts.

tip:   You can map filename extensions to applications. For example, map GIF files to Adobe Photoshop®. When you right-click a GIF file from the Images folder and select Edit, the file opens in Photoshop.


September 30, 2016

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