For linking Word documents to a RoboHelp project, you can specify one of the following options in the Import tab of project settings (Project > Project Settings):
Create A Reference
You create a reference to an external Word document. In this case, the source Word document is not copied into the RoboHelp project folder. It remains outside the project. You can edit and update the Word document independently in Word. Later, in RoboHelp, you can update the topics generated from the linked document.
Use the linking by reference option to bring in content that is shared across multiple projects. Because only a single copy of the document exists, any change in the source document is reflected in all projects to which this document is linked.
Create A Copy And Link
You create a copy of the source document and link to the RoboHelp project. In this case, a copy of the source document is copied into the RoboHelp project and is visible in the Project Manager pod. You can edit and update the Word copy without affecting the source document. You update the topics generated from the copied Word document whenever you edit the document.
Use the Create A Copy And Link option to maintain the Word document in RoboHelp, and restrict access to the source document and allow editing only in the copy available in the RoboHelp project. For example, if you want to bring in content from a static Word document, link the document by copying it to the RoboHelp project.note: This option is available only when you link Word documents. When you import a Word document, RoboHelp does not keep any link to the source Word document.