Revoking and reinstating access to documents

You can revoke and reinstate access to policy-protected documents:

Users:
Can revoke or reinstate access to documents that they protect with their own personal policies or with shared policies for which the revoke capability is enabled for the user who applies the policy. Users who cannot revoke access to a document or switch a policy need to contact the administrator.

Administrators:
Can revoke or reinstate access privileges to any policy-protected document, including those protected by personal or shared policies. If an administrator revokes access to a document that is protected with a shared policy, only an administrator can reinstate access privileges for that document.

Policy set coordinators:
Can revoke or reinstate access privileges for documents that policies from their policy sets protect.

When you revoke or reinstate document access privileges, the change takes effect at these times:

  • If the document is online and closed, the change takes effect the next time the recipient synchronizes with Rights Management by opening a policy-protected document.

  • If the document is online and open, the change takes effect when the recipient closes the document.

  • If the document is offline, (in use without an Internet connection, such as on a laptop), the change takes effect the next time the recipient synchronizes with Rights Management.

Revoke access to a policy-protected document

  1. On the Rights Management page, click Documents.

  2. Select the check box beside the appropriate document and click Revoke. You can revoke access to multiple documents at a time.

  3. Select a message to display to users who attempt to open the document after it is revoked:

    • General Message: Indicates that the author revoked the document

    • Document Terminated: Indicates that the author terminated the document

    • Document Revised: Indicates that the author revised the document

  4. (Optional) If a newer version of the document is available, enter the URL and click Test to verify the URL.

  5. Click OK, and then click OK again to return to the Documents page.

Reinstate document access privileges

  1. On the Rights Management page, click Documents.

  2. In the list of documents, click the appropriate document.

  3. Click Unrevoke and then click OK.

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