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Workspace is an intuitive Flex-based application that lets
end users initiate and participate in form-based business processes
by using a web browser.
Using Workspace, users can perform these tasks:
Fill forms that initiate a business process.
Complete tasks by responding to email notifications that
they receive for new tasks. Developers can include user actions
in the email message as links. Users either click the action in
the email message or reply with the action as the first line of
the reply message.
Open forms that were routed to a user or to a group queue
to review, approve, or provide more information.
When users open their task, they can add comments to it and
view the comments that other reviewers added. Users can also see
which action other users selected when they submitted their task.
Add attachments and comments to a task and restrict access.
Search for forms that are part of a completed business process
or active processes that the user initiated or participated in.
Have custom searches and filters based on process variables.
View process categories and a list of tasks.
Select processes and place them in a Favorites folder for
easy access.
Share tasks and consult with other users.
Track processes and look at the audit trail.
Initiate new processes from previously archived forms.
Receive a request for Workspace electronic signature by confirming
the validity of the information when completing a task. All the
information required to determine whether the user confirmed the
validity is stored as process data.
Single Sign-on (SSO)
for Windows lets users go to Workspace without having to authenticate,
and 508 compliance lets users with disabilities use Workspace through
screen readers such as JAWS.
Workspace can also be viewed
using the Safari browser or integrated as a portlet within a SharePoint
portal.
In the development environment, developers can use
Flash Builder to customize the Workspace web interface that end
users see. This lets your organization ensure that the Workspace
user interface is branded appropriately and customized to meet your
business requirements.
LiveCycle MobileProvides on-the-go access to your mobile-enabled
forms, content, and tasks. Mobile keeps business workflows moving
by allowing you to perform tasks and capture data from your mobile
device. It can accept or reject travel expenses, document drafts
- processes that often cannot wait for you to start your laptop. Data
capture experiences allow users to not only enter text, but also
snap pictures and add other content. Also, since mobile workers
aren't always in a location where there's a connectivity, tasks
can be approved, and data captured while the user is offline, and
then queued up for submission back to the server when connectivity
is available. It also enables Apple® iOS® devices to browse, open, and email files
that are stored in your organization’s WebDAV-enabled content management
repository.
Users can download and install the application
for Android™, Blackberry, and iOS devices
to view and complete tasks, as well as capture data and view content while
on-the-go.
Forms for mobile environment are created using
Guide Builder, in Workbench.
Completion policiesYou can complete an Assign Multiple Tasks operation
before all the generated tasks are completed. This feature is useful
when a decision can be made about a review without receiving a response
from every reviewer. For example, the acceptance of a proposal requires
a majority of approvals from committee members. You can complete
the Assign Multiple Tasks operation immediately after more than
50% of the tasks are completed when the Approve action is selected.
Collection data and XPath functionsThe information that is submitted
for each task of an Assign Multiple Tasks operation is saved in
a collection variable called Task Result Collection. XPath functions
can be used to evaluate the results. For example, you can determine how
many people selected a specific action or the percentage of people
who submitted the action. These functions are useful when assessing
the results of document reviews that occur in series.
Multiple user tasksThe User service provides the new Assign Multiple
Tasks operation for assigning tasks to several users simultaneously.
It allows process developers to construct parallel task assignments
based on a list of users or a group.
The Assign Multiple
Tasks operation is useful when you need several people to provide
similar information. For example, at the end of each fiscal quarter,
a process assigns a task to the vice president of each geographical
sales group of your organization. To complete their task, each vice
president attaches their quarterly sales report and then submits
the task. The process retrieves each attachment from the collection
of task results and sends them to the senior vice president of sales.
This
operation is also useful when you require several people to review
and approve the same information (document review-and-approval processes).
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