Policy sets are used to group policies that have a common business
purpose. Policy sets can be made available to a subset of users
in the system.
Each policy set has at least one associated policy set coordinator.
The policy set coordinator is an administrator or a user
who has additional permissions. The policy set coordinator is typically
a specialist in the organization who can best author the policies
in a given policy set.
Policy set coordinators can perform these tasks:
Create new policies
Edit and delete any policy in the policy set
Edit policy set settings
Add and remove coordinators for the policy set
View policy and document events for any policy or document
within the policy set
Revoke access to documents
Switch policies for the document
Policy sets are created and deleted in the Rights Management
administrator interface by super users and policy set coordinators
who have permission to do so.
When you delete a policy set, policies that were part of the
set cannot be applied to new documents. However, you can view the
policy information in both the Administration Console and the end
user web pages for policies that are still in use. You can view
the policy information from the document detail page for any document
protected by the policy. Policies still in use can be edited.
The super user or policy set coordinator adds domains that are
created in User Management to the visible user and group for each
policy set. This list is visible to the policy set coordinator and
is used to put limits on which domains the policy set coordinator
can browse when choosing users to add to policies.
When you create policy sets, you assign users the role of document
publisher. The document publisher is the user who protects
the document with a policy. This user is, by default, always included
on a policy with full access rights, including revoke and policy
switching capabilities. However, administrators can change the document
publisher’s access rights for shared policies. For example, the administrator
can disable the document publisher’s right to revoke document access
or switch the policy. If an administrator switches the policy attached
to the document, the Publisher name will be updated to the name
of the owner of the policy last applied to the document.
Upon installation of Rights Management, a default policy set
is created called Global Policy Set. This policy set is managed
by the administrator who installed the software or the policy set
coordinator who is designated for this policy set.
