Configuring Adobe PDF settings

Compatibility:

The compatibility level of the PDF file. For documents that will be widely distributed, consider selecting Acrobat 4 (PDF 1.3) or Acrobat 5 (PDF 1.4) to ensure that all users can view and print the document. If you create files by using Acrobat 5 compatibility or later, they may not be compatible with earlier versions of Acrobat. The following subsections show some of the differences between PDF files that are created using different levels of Acrobat compatibility.

Acrobat 4 (PDF 1.3)	Acrobat 5 (PDF 1.4)	Acrobat 6 (PDF 1.5)	Acrobat 7 (PDF 1.6) and Acrobat 8 (PDF 1.7)
Can be opened with Acrobat 3.0 and Acrobat Reader 3.0 and later.	Can be opened with Acrobat 3.0 and Acrobat Reader 3.0 and later. Features specific to later versions may be lost or not viewable.	Most can be opened with Acrobat 4 and Acrobat Reader 4.0 and later. Features specific to later versions may be lost or not viewable.	Most can be opened with Acrobat 4 and Acrobat Reader 4.0 and later. Features specific to later versions may be lost or not viewable.
Cannot contain artwork that uses live transparency effects. Any transparency must be flattened before converting to PDF 1.3.	Supports the use of live transparency in artwork. (Acrobat Distiller feature flattens transparency.)	Supports the use of live transparency in artwork. (Acrobat Distiller feature flattens transparency.)	Supports the use of live transparency in artwork. (Acrobat Distiller feature flattens transparency.)
Layers are not supported.	Layers are not supported.	Preserves layers when you create PDF files from applications that support the generation of layered PDF documents, such as Adobe Illustrator® CS or Adobe InDesign® CS and later.	Preserves layers when you create PDF files from applications that support the generation of layered PDF documents, such as Illustrator CS or InDesign CS and later.
DeviceN color space with 8 colorants is supported.	DeviceN color space with 8 colorants is supported.	DeviceN color space with up to 31 colorants is supported.	DeviceN color space with up to 31 colorants is supported.
Multibyte fonts can be embedded. (Distiller converts the fonts when embedding.)	Multibyte fonts can be embedded.	Multibyte fonts can be embedded.	Multibyte fonts can be embedded.
40-bit RC4 security is supported.	128-bit RC4 security is supported.	128-bit RC4 security is supported.	128-bit RC4 and 128-bit AES (Advanced Encryption Standard) security supported.

Object Level Compression:

Consolidates small objects (each of which are not compressible itself) into streams that can then be efficiently compressed.

Off:

Does not compress any structural information in the PDF document. Select this option if you want users to view, navigate, and interact with bookmarks and other structural information by using Acrobat 5 and later.

Tags Only:

Compresses structural information in the PDF document. Using this option results in a PDF file that can be opened and printed by using Acrobat 5. Users cannot view any accessibility, structure, or tagged PDF information in Acrobat 5 or Acrobat Reader 5.0, but they can view this information in Acrobat 6 and Adobe Reader 6.0.

Auto-Rotate Pages:

Sets the automatic rotation of pages based on the orientation of the text or DSC comments. For example, some pages (such as pages that contain tables) may require the user to turn them sideways to read them. Select Individually to rotate each page based on the direction of the text on that page. Select Collectively By File to rotate all pages in the document based on the orientation of most text.

Note: If Process DSC Comments is selected in the Advanced settings and if %%Viewing Orientation comments are included, these comments take precedence in determining page orientation.

Binding:

Specifies whether to display a PDF file with left-side or right-side binding. This setting affects the display of pages in the Facing Page - Continuous layout and the display of thumbnails side by side.

Resolution:

Sets the emulation for the resolution of a printer for input files that adjust their behavior according to the resolution of the printer they are printing to. For most input files, a higher resolution setting results in larger but higher-quality PDF files, and a lower setting results in smaller but lower-quality PDF files. Most commonly, resolution determines the number of steps in a gradient or blend. You can enter a value from 72 to 4000. Keep this setting as the default unless you plan to print the PDF file to a specific printer and you want to emulate the resolution defined in the original input file.

Note: Increasing the resolution setting increases file size and may slightly increase the time required to process some files.

All Pages or Pages From:

Specifies which pages to convert. Leave the To box empty to create a range from the page number you enter in the From box to the end of the file.

Optimize For Fast Web View:

Restructures the file for page-at-a-time downloading (byte serving) from web servers. This option compresses text and line art, regardless of what you selected as compression settings on the Images tab. Compression results in faster access and viewing when downloading the file from the web or a network. By default, this option is not enabled.

The Default Page Size options specify the page size to use when one is not specified in the original file. Typically, Adobe PostScript files include this information, except for Encapsulated PostScript (EPS) files, which give a bounding box size but not a page size. The maximum page size allowed is 15,000,000 inches (31,800,000 cm) in either direction. These options configure the default page size:

Width:

Width of the page

Height:

Height of the page

Units:

Units to use for the width and height settings

1. In Administration Console, click Services > PDF Generator > Adobe PDF Settings.

2. Click New or click the name of a setting.

3. Click Fonts and deselect Embed all fonts.

4. From the Font source list, select a font source and click Go to refresh the list of fonts in the box on the left.

5. Click a font in the box on the left. Then click Add beside the appropriate box to move it to the Always Embed list or Never Embed list. Repeat for each font. Use Ctrl-click to select multiple fonts to move.

6. To remove a font from the Always Embed or Never Embed list, select it and click Remove beside the appropriate box. This action does not remove the font from your system; it just removes the reference to it in the list.

7. If the font you want to specify does not appear, type its name in the Add Font box, and then click Always Embed or Never Embed. Font names cannot contain alphanumeric characters.

Settings File:

This list contains a list of color settings that are also used in major graphics applications, such as Adobe Photoshop and Adobe Illustrator. The color setting you select determines the other Adobe color settings on this page. For example, if you select a setting other than None, all options other than those for Device-Dependent Data are predefined and dimmed. You can edit the Color Management Policies and Working Spaces settings only if you select None for Settings File.

If you selected None for the Settings File, the Color Management Policies area specifies how PDF Generator converts unmanaged color in a PostScript file.

Leave Color Unchanged:

Leaves device-dependent colors unchanged and preserves device-independent colors as the nearest possible equivalent in PDF. This option is useful to print shops that have calibrated all their devices, used that information to specify color in the file, and output only to those devices.

Tag Everything for Color Management:

Embeds an International Color Consortium profile when distilling files and calibrates color in the images, which makes colors in the resultant PDF files device-independent if you selected Acrobat 4 (PDF 1.3) or later compatibility. However, device-dependent color spaces in files (RGB, Grayscale, and CMYK) are converted to device-independent color spaces (CalRGB, CalGray, and LAB).

Tag Only Images for Color Management:

Embeds ICC profiles only in images, not text or graphics, when distilling files if you selected Acrobat 4 (PDF 1.3) compatibility. This option prevents black text from undergoing any color shift. However, device-dependent color spaces in images (RGB, Grayscale, and CMYK) are converted to device-independent color spaces (CalRGB, CalGray, and LAB). Text and graphics are not converted.

Convert All Colors to sRGB or Convert All Colors to CMYK:

Calibrates color in the file, making the color device-independent, similar to Tag Everything for Color Management. If you selected Acrobat 4 (PDF 1.3) or later compatibility and convert to sRGB, the CMYK and RGB images are converted to sRGB.

Regardless of the compatibility option you select, grayscale images are left unchanged. This usually reduces the size and increases the display speed of PDF files because less information is needed to describe RGB images than to describe CMYK images. Because RGB is the native color space that is used on monitors, no color conversion is necessary during display, which contributes to fast online viewing. This option is recommended if the PDF file is for use online or with low-resolution printers.

Document Rendering Intent:

The method to map colors between color spaces. The result of any particular method depends on the profiles of the color spaces. For example, some profiles produce identical results with different methods. These options are available:

Preserve:

Means that the intent is specified in the output device rather than in the PDF file. In many output devices, Relative Colorimetric is the default intent.

Perceptual:

Maintains the relative color values among the original pixels as they are mapped to the destination gamut. This method preserves the visual relationship between colors, although the color values themselves may change.

Saturation:

Maintains the relative saturation values of the original pixels. This method is suitable for business graphics, where the exact relationship between colors is not as important as having bright saturated colors.

Relative Colorimetric:

Remaps the white point of the source space to the white point of the destination space.

Absolute Colorimetric:

Disables the matching of white and black points when converting colors. This method is not recommended unless you must preserve signature colors, such as those used in trademarks or logos.

Note: In all cases, intents may be ignored or overridden by color management operations that occur after the creation of the PDF file.

For all values in the list under Color Management Policies, other than Leave Color Unchanged, select from the lists in the Working Space area to specify which ICC profiles are used for defining and calibrating the grayscale, RGB, and CMYK color spaces in distilled PDF files. These options are available:

Gray:

Defines the color space of all grayscale images in files. This option is available only if you chose Tag Everything for Color Management or Tag Only Images for Color Management. The default ICC profile for gray images is Gray Gamma 2.2. You can also select None to prevent grayscale images from being converted.

RGB:

Defines the color space of all RGB images in files. The default, sRGB IEC61966-2.1, is generally a good choice because it is becoming an industry standard and many output devices recognize it. You can also select None to prevent RGB images from being converted.

CMYK:

Defines the color space of all CMYK images in files. The default is U.S. Web Coated (SWOP) v2. You can also select None to prevent CMYK images from being converted.

Note: Selecting None for all three of the working spaces has the same effect as selecting Leave Color Unchanged.

Preserve CMYK Values For Calibrated CMYK Color Spaces:

When selected, device-independent CMYK values are treated as device-dependent (DeviceCMYK) values, device-independent color spaces are discarded, and PDF/X-1a files use the Convert All Colors To CMYK value. When deselected, device-independent color spaces convert to CMYK if the color management policy is set to Convert All Colors To CMYK.

These options apply if you work with documents that are created with high-end documentation and graphics applications, such as Adobe Illustrator and Adobe InDesign. For more information, see the documentation that came with the application.

Transfer functions are used for artistic effect and to adjust for the specifications of a specific output device. For example, a file that is intended for output on a particular imagesetter may contain transfer functions that compensate for the dot gain that is inherent with that printer.

Preserve Under Color Removal And Black Generation:

Retains these settings if they exist in the PostScript file. Black generation calculates the amount of black to be used when you are trying to reproduce a particular color. Undercolor removal (UCR) reduces the amount of cyan, magenta, and yellow components to compensate for the amount of black that the black generation added. Because it uses less ink, UCR is generally used for newsprint and uncoated stock.

When Transfer Functions Are Found:

Determines what to do when transfer functions are found:

Preserve:

Retains the transfer functions that are traditionally used to compensate for dot gain or dot loss that may occur when an image is transferred to film. Dot gain occurs when the ink dots that make up a printed image are larger (for example, due to spreading on paper) than in the halftone screen; dot loss occurs when the dots print smaller. With this option, the transfer functions are kept as part of the file and are applied to the file when the file is output.

Apply:

Does not keep the transfer function but applies it to the file, which changes the colors in the file. This option is useful for creating color effects in a file. By default, this option is selected for new settings.

Remove:

Removes any applied transfer functions. Remove applied transfer functions unless the PDF file will be output to the same device that the source PostScript file was created for.

Preserve Halftone Information:

Retains any halftone information in files. Halftone information consists of dots that control how much ink halftone devices deposit at a specific location on the paper. Varying the dot size and density creates the illusion of variations of gray or continuous color. For a CMYK image, four halftone screens are used, one for each ink that is used in the printing process.

In traditional print production, a halftone is produced by placing a halftone screen between a piece of film and the image, and then exposing the film. Electronic equivalents, such as in Adobe Photoshop, let users specify the halftone screen attributes before they produce the film or paper output. Halftone information is intended for use with a particular output device.

When Not Compliant:

Specifies whether to create the PDF file if the PostScript file does not comply with PDF/X requirements. This option is available when Compliance Standard on the Standards Reporting and Compliance page is set to an option other than None.

Continue:

Creates a PDF file.

Cancel Job:

Creates a PDF file only if the PostScript file meets the PDF/X requirements of the selected report options and is otherwise valid. If both PDF/X report options are selected and the PostScript file meets only one set of the PDF/X criteria (for example, PDF/X-3), PDF Generator creates the compliant file.

If Neither TrimBox Nor ArtBox Are Specified:

Available when Compliance Standard on the Standards Reporting and Compliance page is set to an option other than None.

Report As Error:

Flags the PostScript file as noncompliant if one of the reporting options is selected and a trim box or art box is missing from any page.

Set TrimBox To MediaBox With Offsets:

Computes values in points for the trim box based on the offsets for the media box of respective pages if neither the trim box nor art box is specified. The trim box is always as small or smaller than the enclosing media box.

If BleedBox Is Not Specified:

Available when Compliance Standard on the Standards Reporting and Compliance page is set to an option other than None.

Set BleedBox To MediaBox:

Uses the media box values for the bleed box if the bleed box is not specified.

Set BleedBox To TrimBox With Offsets:

Computes values in points for the bleed box based on the offsets for the trim box of respective pages if the bleed box is not specified. The bleed box is always as large or larger than the enclosed trim box.

Default Values If Not Specified In The Document:

This option is available when Compliance Standard on the Standards Reporting and Compliance page is set to an option other than None.

Output Intent Profile Name:

Indicates the characterized printing condition that the document is prepared for. If a document does not specify an OutputIntent name, PDF Generator uses the selected value from this menu. You can select one of the names that are supplied or enter a name in the space provided. If your workflow requires that the document specify the output intent, select None. Any document that does not meet the requirement fails compliance checking.

Output Condition Identifier:

Indicates the reference name specified by the registry of the output intent profile name.

Output Condition:

Describes the intended printing condition. This entry can be useful for the intended receiver of the PDF document.

Registry Name (URL):

Indicates the web address for more information about the registry. The URL is automatically entered for ICC registry names.

Trapped:

Indicates the state of trapping in the document. PDF/X compliance requires a value of True or False. If the document does not specify the trapped state, the value provided here is used. If your workflow requires that the document specifies the trapped state, select Leave Undefined. Any document that does not meet the requirement fails compliance checking.

These options are enabled when Compatibility (in the General area) is set to Acrobat 4 (PDF 1.3) or Acrobat 5 (PDF 1.4).

When Not Compliant:

Specifies whether to create the PDF file if the PostScript file does not comply with PDF/A requirements.

Continue:

Creates a PDF file even if the PostScript file does not meet the requirements of the standard.

Cancel Job:

Creates a PDF file only if the PostScript file meets PDF/A requirements and is otherwise valid.

Output Intent Profile Name:

Indicates the characterized printing condition for which the document has been prepared and is required for PDF/A compliance. If your workflow requires that the document specifies Output Intent information, select “None”. The document will fail compliance checking if this information is not provided.

Output Condition:

Describes the intended printing condition. This entry is not required, but can be used to provide useful information to the intended receiver of the PDF document.

The document options control the appearance of the document within the document window, such as the magnification level and how it scrolls.

Show:

Determines which panes and tabs are displayed in the application window by default. Bookmarks Panel and Page opens the document pane and displays the Bookmarks tab.

Page Layout:

Determines whether the document is viewed in single-page, facing-page, continuous page, or continuous facing-page mode.

Magnification:

Sets the zoom level used to display the document when opened. The default uses the user-configured magnification value in the Acrobat or Adobe Reader preferences.

Open To Page Number:

Sets the page that the document opens at, which is usually page 1.

Note: Setting Default for the magnification and page layout options uses the individual user settings in the Page Display preferences within Acrobat or Adobe Reader.

The window options determine how the window adjusts in the screen area when a user opens the document. However, the options have no effect when a PDF document is viewed inside a web browser.

Resize Window To Initial Page:

Adjusts the document window to fit snugly around the opening page, according to the options that you selected under Document Options.

Center Window On Screen:

Positions the window in the center of the screen area.

Open In Full Screen Mode:

Maximizes the document window and displays the document without the menu bar, toolbar, or window controls.

Show:

Filename shows the filename in the title bar of the window. Document title shows the document title in the title bar of the window.

The user interface options determine which controls are displayed or hidden when the user opens the document.

Hide Menu Bar:

If selected, hides the menu bar

Hide Toolbars:

If selected, hides the toolbars

Hide Window Controls:

If selected, hides the window controls

Note: If you hide the menu bar and toolbar, users cannot apply commands and select tools unless they know the keyboard shortcuts when they open the file in Acrobat.

1. In Administration Console, click Services > PDF Generator > Adobe PDF Settings.

2. Click New or click the name of a setting.

3. Click Advanced and then, beside the Use Prologue.ps and Epilogue.ps option, click Download.

4. On the Download Prologue and Epilogue Files page, click Prologue.ps or Epilogue.ps and click Save.

1. In Administration Console, click Services > PDF Generator > Adobe PDF Settings.

2. Click New or click the name of a setting.

3. Click Advanced and then, beside the Use Prologue.ps And Epilogue.ps option, click Upload.

4. On the Upload Prologue and Epilogue Files page, click Browse to select a prologue or an epilogue file.

5. Locate the file and click Open.

6. To use the file, ensure that Use Prologue.ps And Epilogue.ps is selected in the Advanced area of the New/Edit Adobe PDF Setting page.

7. Click Save