Update and edit indexes

Introduction

An index can quickly become outdated. With an index, you typically need to make changes after you review the index for the first time. For example, some entries might not use parallel phrasing, or you may decide to change the organization of some entries.

You edit entries in an index by editing their corresponding paragraphs or markers in the source document and then regenerating the index. If you revise entries by typing directly in the index, your changes will disappear when you regenerate it.

For example, if you fix a typing error directly in an index, that error will reemerge the next time you generate because it still exists in the source marker. To permanently fix an error, you must correct it by changing the marker text in the source document and then regenerating the index.

Update an index that is part of a book

To update an index that is part of a book:

1. Make changes to the source document as needed.

2. In the book window, choose Edit > Update Book.

3. Move the lists you want to update to the Generate scroll list, make sure Generate Table of Contents, Lists, and Indexes is selected, and then click Update.

Add or remove items included in an index that is part of a book

To add or remove items included in an index that is part of a book:

1. Select the generated index in the book window.

2. Choose Edit > Set Up Standard Index (or Set Up Index of type).

3. Move items between the list boxes as desired. Click Set.

4. Click Update.

Update an index that is a stand-alone document

1. Make changes to the source document as needed.

2. In the source document, choose the command (such as Standard Index) from the Insert menu, and then select Yes when prompted to create a stand-alone document.

3. Move items between the list boxes as desired.

4. Click OK.