Lists and autonumbering

Creating a numbered list sometimes involves formatting the first item in the list with a paragraph style that resets the counter to 1, and then formatting the remaining items with a different style that increments the counter. For example, perhaps you apply a Step1 format to the first item in a list and then StepNext to the rest. The template also sometimes defines formats that let you apply a single format to all items in a numbered list.

1. Display the Numbering properties of the Paragraph Designer and enter a series label in the Format box if you need more than one autonumber series in the document.

   A series label consists of any single printable character followed by a colon (for example, S:). If you use a series label, it must appear at the beginning of the style name.

2. Enter any text you want to have appear automatically with the autonumber format. You can enter tabs or counters from the Building Blocks scroll list. When you select an item, it appears at the insertion point in the autonumber Format box.

3. Select a Character Style for the autonumber in the Character Style pop-up. If you don’t specify a format, the autonumber appears in the paragraph’s default font.

4. Choose a position for the autonumber from the Position drop-down list. Autonumbers at the end of paragraphs are rare except in equation formats.

5. Click Apply.

6. If you inserted a tab (\t) in step 2, set a corresponding tab stop for the paragraph style in the Basic tap of the Paragraph Designer.

In addition to the regular bullet symbol found in all text fonts, you can use any character in any installed font, including a dingbat font such as Zapf Dingbats®.

1. Click in a single paragraph or select adjacent paragraphs that you want to make into a bulleted list.

2. Display the Numbering properties of the Paragraph Designer and click the bullet and tab symbols (\b and \t) in the Building Blocks scroll list.

3. Click Apply.

4. If you inserted a tab (\t) in step 2, set a corresponding tab stop for the paragraph style.

Before specifying a special bullet symbol, create a character style that uses the font of the bullet symbol you want to use. For example, to use 9-point Zapf Dingbats, create a character style using that font. Give the format a descriptive name such as BulletFont.

1. Display the Numbering properties of the Paragraph Designer and enter the character corresponding to the bullet symbol you want in the Autonumber Format box.

   For example, if you want a Zapf Dingbats square bullet, enter a lowercase n, which appears as ■ in that font. To find the character that corresponds to the bullet symbol you want, see the character set for that font.

2. Click the tab symbol (\t) in the Building Blocks scroll list or enter spaces.

   Note: You sometimes must use special codes to enter characters such as nonbreaking spaces or em spaces.

3. In the Character Style drop-down, click the bullet character style that you created.

4. Click Apply.

1. Turn off Autonumber Format in the Numbering properties of the Paragraph Designer. Click the option twice to turn off the setting; clicking it only once changes it to As Is.

2. Click Apply.

A counter consists of angle brackets (< >) that surround a display style and an increment value. The Custom Autonumbering feature supports the Unicode text encoding standard.

A. Display style B. Increment value

To indicate the display style, use a counter with one of the following letters.

To indicate how an autonumber is incremented, use a counter with an increment value, as shown in the following examples.

By default, each counter is initially set to zero. The counter can maintain its current value, be incremented by 1, or be reset to a different value. For example, use <n=1> in the format that resets numbering to 1 at the beginning of a new set of numbered steps.

To keep the value the same but not display it, place a blank space between the angle brackets. If you leave out the blank space, the angle brackets appear as part of the autonumber format.

You can insert <$volnum>, <$chapnum>, <$sectionnum>, or <$subsectionnum> building blocks in paragraph styles. The book component numbers are determined by the settings in the Numbering Properties dialog box.

The following table illustrates how you can combine the chapter building block with other building blocks:

Table and figure numbers must all be in the same series for autonumbering in sections, as shown in the following table:

To achieve this type of numbering, construct autonumber formats in a single series using the same series label for each format. The following table shows possible autonumber formats. The formats are presented in a table so that you can clearly see the position of each counter in the string. Counter position determines how the counter is incremented.

Whenever a paragraph with the style SectionTitle occurs, the section number is incremented by 1, and the remaining counter values are reset to zero. Each <n+> counter in the remaining formats refer to a different type of item, so they’re incremented independently.

The < > counters keep FrameMaker from resetting values back to zero.

An autonumber format can contain more than one counter. For example, perhaps autonumbers for a series of section and subsection titles each contain two counters.

The counters in each format are independent of each other. The position of a counter in the string determines how it’s displayed and incremented. When incrementing a counter, FrameMaker bases its value on the corresponding counter in the previous autonumber paragraph in the same flow.

The following example shows multiple counters in section titles and subtitles. The counter before the period is incremented independently from the counter after the period.

The following example demonstrates outline style autonumber formats.

The autonumber in the heading Opening a file is reset to A; the second counter in the previous paragraph’s format resets the numbering to zero without displaying it, so <A+> increments the counter to 1 or A.

The < > counter in the Head2 format keeps the value of the first counter the same but doesn’t display it. If the < > counter is not in that position, the <A+> in the Head2 format refers to the first counter (not the second), and FrameMaker produces the following result:

Figure 1. Incorrect outline style autonumber format

Some numbering series—such as a list of numbered steps—start at 1 every time they are used. You can reset such a series in two ways.

The first example shows how to restart series numbering by using the <n=1> building block for the first step in the series, and then using <n+> for subsequent steps.

The second example shows another way to reset the counter so that you don’t have to use a unique format to start a numbered list. Instead, a paragraph that introduces the list uses a format that resets the counter.

The < =0> counter in the StepIntro format resets the S series to zero but doesn’t display the number.

If a counter is incremented, any omitted counters in the series to the right of it are reset to zero. For example, the following autonumber formats are equivalent:

S:<n+>< =0>\t

S:<n+>\t

The following counters in autonumber formats are allowed in Japanese text and with Japanese fonts.

Building block	Meaning	Characters, in this order
<zenkaku a>	Fixed-width lowercase Roman alphabet
<zenkaku A>	Fixed-width uppercase Roman alphabet
<zenkaku n>	Fixed-width Arabic numbers
<kanji kazu>	Standard kanji numbering, where double-digit numbers are made up from the traditional kanji characters for ten, one hundred, and so on
<kanji n>	Numbers used for street addresses, phone numbers, postal codes, and so on, where double-digit numbers are made up from the kanji characters for zero through nine
<daiji>	Numbers used in financial or banking contexts made up of old-style kanji numerals
<hira gojuon>	Hiragana characters in the standard order
<kata gojuon>	Katakana characters in the standard order
<hira iroha>	Hiragana characters in the literary order (rare)
<kata iroha>	Katakana characters in the literary order (rare)

The following counters in autonumber formats are allowed in RTL languages such as Arabic, Hebrew, and Farsi. For details on the formats, see Counters in autonumber formats.