Generate a table of contents or list for a book

Open the book window and select the file below where you want the generated file to appear.
Do one of the following:
- Choose Insert > Create Standalone TOC.
- Choose Insert > List of, and then choose a type of list from the menu
The items you see in the dialog box depend on the type of list you’re generating.
Enter a suffix or keep the default one. The suffix indicates the type of generated file. For example, TOC is the usual suffix for a table of contents.

Note: The suffix is not the same as the filename’s extension. The suffix is used with paragraph styles in the generated lists, and appears as part of the generated file’s filename, such as UserGuideTOC.fm.
In the set up dialog box, Add File drop-down list, specify whether the generated list will appear before or after the current document.
Move items to the Include scroll list. To move an item between scroll lists, select the item and click an arrow, or double-click the item. To move all items from one scroll list to the other, hold down Shift and click an arrow.
To have each entry in the generated list be linked to its source, select Create Hypertext Links. These links let you jump to the source of an entry by clicking the entry.
Click OK and then click Update. FrameMaker generates the list. You can view the generated list by double-clicking its name in the book window.
Save the generated list in the same folder as the source document or book. If you want to rename the generated file, use the book window to do so—FrameMaker will rename it on the disk and update all references.

The first time you generate a list (if you don’t use a template), the list uses the page layout (master pages) of the first non-generated document in the book, and all entries look the same.

If the list already exists in the source document’s folder when you save it, save it in the same folder and don’t change the filename. That way, the list’s formatting is used when you generate the list again. Otherwise, formatting changes won’t be retained when you update the list.

Tip: To use a template or an existing generated file in a new book file, add it to the book as a generated file. Then put the existing file in the folder that contains the book file, using the name that appears in the book window.
Save any open files in the book. Open files are updated only in your computer’s memory and not on the disk. If a file isn’t open, the changes are made on the disk.