Update and edit TOCs and lists

Introduction

You update entries in a list by editing their corresponding paragraphs or markers in the source document and then regenerating the list. If you edit entries by typing directly in the list, your changes will disappear when you regenerate it.

For example, if you fix a typing error directly in a table of contents, that error will reemerge the next time you generate because it still exists in the source paragraph. To permanently fix an error, you must correct it by changing the paragraph or marker text in the source document and then regenerating the list.

Update a TOC or list that is part of a book

To update a TOC or list that is part of a book:

1. Make changes to the source documents as needed.

2. In the book window, choose Edit > Update Book.

3. Move the lists you want to update to the Generate scroll list, make sure Generate Table Of Contents, Lists, and Indexes is selected.

4. Click Update.

Add or remove paragraph styles from a TOC or list that is part of a book

1. Select the generated file (such as the table of contents) in the book window.

2. Choose Edit > Set Up Table Of Contents or Set Up List of type.

3. Move items between the list boxes as desired.

4. Click Set.

5. Click Update.

Update a TOC or list that is a stand-alone document

To update a TOC or list that is a stand-alone document:

1. Make changes to the source document as needed.

2. In the source document, choose Insert > Table Of Contents. When prompted to create a standalone document, select Yes.

3. Move items between the list boxes as desired.

4. Click Set.

Find the source of list entries

When you need to revise an entry, you trace the entry back to the corresponding paragraph or element in the source document.

1. If you did not select Create Hypertext Links when you generated the list or index, select it now and regenerate the list.

2. In the generated list, alt-control-click an entry in a list.

FrameMaker opens the source document to the page that contains the corresponding paragraph and selects it. If the element is a marker, the marker text appears in the Marker panel.

Find and select a paragraph by using Find/Change

To find and select a paragraph by using Find/Change:

1. If you’re revising a marker element in a structured document, choose View > Panels > Marker so you can see the marker text.

2. In the source document (not in the generated list), choose Edit > Find/Change.

3. Select Paragraph Style (unstructured documents) or Element (structured documents) from the Find drop-down list. Enter the style or element you want to find, and then click Find.

Edit and delete list entries

To edit and delete list entries:

1. In an unstructured document, edit or delete the paragraph text.

2. In a structured document, select the element, and do either of the following:

   • Change the text in the Marker panel. Click Edit Marker.

   • Press Delete.