Understand how you can track adding and deleting of text during review in FrameMaker.
The option lets you enable a mode in which FrameMaker highlights added and deleted text for visual distinction. Editors and reviewers can use this feature to track, display, and preview changes by showing or hiding the edits.
FrameMaker tracks the changes with a user name and timestamp of the changes. If you share the document with other writers, such as in a team environment, you can determine the author and time of edits in the document. By default, FrameMaker uses the login name of the current user as the user name.
See what are the text edits that FrameMaker tracks or excludes.
The following table shows examples of types of text edits that FrameMaker tracks or excludes from tracking:
Tracked text edits |
Untracked text edits |
|---|---|
Adding and deleting text using the keyboard |
Adding rows in tables |
Adding text between deleted text |
Modifying content in cross-references |
Cutting, copying, and pasting text |
Modifying content in markers |
Inserting and deleting anchored frames |
Modifying content in equations |
Adding, editing, and deleting headers and footers |
Adding or deleting text using APIs |
Inserting and deleting footnotes |
Inserting, modifying, and deleting graphics |
Adding, editing, or deleting text within footnotes |
Changing formatting |
Modifying text using the Find/Change feature |
Text within hypertext marker |
Correcting spelling errors using the Spelling Checker feature |
Adding and removing page breaks |
Replacing text using the Thesaurus feature |
Converting table to text |
Inserting, deleting, and pasting cross-references |
Replacing variables |
Adding and deleting markers |
Replacing cross-references |
Importing and deleting file by reference or by copying |
Adding and deleting the Conditional Tags marker |
Inserting, pasting, and deleting variables |
Importing by copying into MIF files |
Editing text within a table cell |
|
Inserting, pasting, and deleting tables |
|
Inserting and deleting equations |
|
Inserting Rubi |
|
Changes to text in Rubi |
Know how you can set up a scope up to which the tracking can be done in FrameMaker.
You can set the scope for tracking edits for the current book, DITA map, the current document, or selected documents. When you open a book or DITA map, the scope is set to Book or DITA Map by default.
To set the scope explicitly, do the following:
Choose .
Select one of the following:
Document
Book
DITA Map
Selected Documents
Understand how you can set color preferences for tracking text edits.
You can set the color preferences for text that is added or deleted in addition to the default formatting that FrameMaker applies: text that you add is underlined; deleted text is shown with strikethrough. Avoid setting the same text color that you defined for conditional tags so that text edits are clearly visible. In addition, when you preview or view the text edits, turn off conditional tag indicators to clearly differentiate the text edits.
Choose .
Select or define the colors that you want for added text and deleted text, and click Set.
Understand the Track Text Edits toolbar in FrameMaker.
The Track Text Edits toolbar provides quick access to various commands for text edit tracking.
To display the Track Text Edits toolbar, do the following:
Choose .
Understand how you can turn text edit tracking on and off in FrameMaker.
By default, the Track Text Edits feature is turned off.
Choose to enable text edit tracking.
Choose to disable text edit tracking.
Learn to manage track text edits in a document in FrameMaker.
Various options in the Track Text Edits menu or on the Track Text Edits toolbar help you manage text edits.
Choose to find the next change.
Choose to find the previous change.
Choose to accept an individual text edit.
Choose to reject an individual text edit.
Choose to accept all text edits in one go.
Choose to reject all text edits in one go.
Once you accept a text insertion or deletion, that text edit becomes part of the file. If you accept an insertion of text, the inserted text is retained. If you accept a deletion of text, the deleted text is removed. If you reject an insertion of text, the inserted text is removed. If you reject a deletion of text, the deleted text is retained in the file. The inserted or retained text acquires the formatting of its surrounding text.
To filter edits by author or reviewer name, choose .
After selecting the reviewer name, you can do the following operations:
Show Next/Previous: Displays changes made by the selected reviewer.
Accept/Reject All: Accept all changes or reject all changes made by the reviewer.
Understand how you can preview a document with track text edits in FrameMaker.
Before you accept all text edits, preview the final document to see how the text edits are incorporated in the document. You can also preview the original document without the text edits highlighted in the document.
Preview operations can also be done on all/selected documents of the book or DITA map by selecting the appropriate scope.
When you preview a document with text edits, the document display switches from the Tracking mode to the Preview mode. In the Preview mode, avoid making non-trackable changes to your document. For example, do not edit or apply conditions to text in the Preview mode. Such changes are not tracked and you may get an unexpected result in the final document.
By default, the preview of a tracked document is turned off.
To preview the final document with text edits, choose .
To preview the original document with text edits, choose .
FrameMaker incorporates accepted edits in the document. It deletes rejected edits and restores the document to its original state.
If you modify the document with the Track Text Edits feature on and Preview Final or Preview Original selected, FrameMaker switches from Preview mode to Tracking mode. In this case, you can’t undo the changes you make.
To turn off Preview mode, choose .
Learn how you can save and publish a document with text edits in FrameMaker. You can also learn how to save a similar document as XML.
When you save a document after inserting text edits, the suggested edits are retained. When you print the document, FrameMaker prints the text edits as they appear in the document.
When you publish the document as a PDF, the text edits are retained and published to the output. If you publish a FrameMaker document to HTML or RTF, the text edits are accepted, and the document is published with the edited content. If the Preview mode is turned on, the document is published based on the Preview Final or Preview Original option you selected.
You can save a document with tracked text edits as XML. You can open the XML document in FrameMaker, enable tracking of text edits, and then edit the document. When you save the FrameMaker document back to XML, the edited information is preserved through the XML roundtrip.
If Conditional Tags roundtripping is disabled, all Track Text Edits information is lost during the XML roundtrip. By default, Conditional Tags roundtripping is enabled for any XML application.