Conversion workflow

The conversion process creates structured elements from FrameMaker formatting components, such as paragraph tags, character tags, markers, cross-references, and table components.

To begin the conversion process, select an unstructured document that is representative of your typical content. Ideally, this document should contain examples of all of the formatting tags that would occur in your documents. These tags should be shown in logical sequences (as they would occur in documents), so a formatting template that shows examples of each paragraph tag in alpha­betical order is not a good example document.

1)Open the example document.

2)Import element definitions from the EDD into the example document.

3)Select StructureTools > Generate Conversion Table. Select Generate New Conversion Table, then click Generate.

FrameMaker scans the document and creates a list of the formatting components that occur in this document. Tags that are defined in the formatting catalogs but not used in the document are not included in the list.

note:   FrameMaker assumes that the name of the formatting component will be the same as the name of the structure element.

4)Modify the mapping rules to match the structure. For example, FrameMaker assumes that the formatting tag names match the element names, so in the preceding example, the Body para­graph (P:Body) is mapped to the Body element. To change this mapping, change the second column (“In this element”) to read Para instead of Body.

5)Once you have mapped all of the formatting components, add additional entries to the table to create hierarchy. For example, if a Section element typically contains a Heading and one or more Para elements, you add a row to the table and specify how to create the Section element.

6)Add a root element mapping that specifies the top-level tag in the document, as shown here:

  RE:RootElement                                    Proposal

7)Save the conversion rules table.

8)To test the conversion rules table, open your example document, then select StructureTools > Utilities > Structure Current Document. Select the conversion rules table document in the pop-up menu, and then click Add Structure.

FrameMaker creates a new, untitled, structured document. Keep refining and testing your conversion rules until you are satisfied with the document produced. You can add tags to the conversion rules table by typing them or by scanning additional documents.

9)To add tags automatically:

a)Make sure that the conversion rules table is open. Open the file that contains additional formatting components.

b)Select StructureTools > Generate Conversion Table. Select Update Conversion Table and select your conversion rules document in the pop-up menu.

c)Click Generate. FrameMaker scans the second sample document and adds additional formatting components to the end of the conversion rules table.

September 30, 2016

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