Manage resources

Using FrameMaker, you can manage the resources, such as cabinets (Documentum), folders, and files, of your configured Documentum, SharePoint, or DITAExchange server.

Manage Documentum cabinets, folders, and files

You can perform the following operations on your CMS resources.

Add a cabinet

Right-click the root node of the Documentum server and select New Cabinet.

Delete a resource

Right-click a cabinet (Documentum only), folder, or file and select Delete.

When deleting a file in SharePoint, a dialog prompts you to keep just the current version of the file and delete all other versions, or to delete all the versions of the file.

SharePoint deletion dialog

cn_sharepoint-delete.png

When deleting a file in Documentum, a dialog prompts you to delete just the file, all versions of the file, or the file and all its dependencies.

Upload a file

Right-click a cabinet, list, or folder and select Upload Document. FrameMaker uploads the file and all its dependencies, if any.

Upload a folder

Right-click a cabinet, list, or folder and select Upload Folder.

Add a folder

Right-click a cabinet, list, or folder select New Folder.

Show checked out files

Right-click a cabinet, site, list, or folder and select Show Checkout Files.

View attributes

Right-click a cabinet, site, list, or folder and select Properties. The attributes panel is displayed as follows:

View attributes dialog

cn_connectors_view_properties.png

The dialog allows you to modify the value of an attribute. To modify a value, click the value of the desired attribute and modify it.

Click OK to save the modified value.

Refresh the view

Right-click a cabinet, site, list, folder, or the root node and select Refresh.

Check out files

1)In the Repository Manager dialog, select the repository.

2)Right-click the file and do one of the following:

Select Checkout and Edit to check out and open the file.

Select Checkout to check out the file.

3)Specify whether to check out all dependent files.

4)Click OK.

note:    DitaExchange server maintains the http references in Dita files as the full http path. This connector has special handling to support http paths for dependencies when you check-out a file. If you check-out a DITA Topic file that contains an image with an href reference that is pointing to HTTP path, the referenced image will also be checked out.

note:    Also, if you cancel the check-out of a DITA Topic file that contains an image with an href refer­ence that is pointing to HTTP path, the check-out on the referenced image will also be canceled.

Check in files

1)In the Repository Manager dialog, select the repository.

2)Right-click the file and select Checkin.

3)Specify the version details.

4)Click OK.

note:    Select Cancel Checkout to undo the checkout and discard changes made to the file. For Share­Point or DITAExchange, check out of all dependent files will also be automatically canceled.

note:    Save the file before checking in to ensure that all the changes are uploaded correctly. If a file is checked out with its dependents, then all dependent files will also be automatically checked in.

note:    DitaExchange server maintains the http references in Dita files as the full http path. This connector has special handling to support http paths for dependencies when you check-in a file. If you check-in a DITA Topic file that contains an image with an href reference that is pointing to HTTP path, the referenced image will also be checked in.

Manage files

Using FrameMaker you can manage XML, DITA, FM, MIF, and book files. In addition to checking out and checking in files, you can perform the following tasks:

Open a file

Right-click and select Open (read only) to view the file in read-only mode. If the file is not checked out, double-clicking or pressing Enter on the file, opens the file in read-only mode, and also downloads all the dependents of the file.

note:    DitaExchange server maintains the http references in Dita files as the full http path. This connector has special handling to support http paths for dependencies when you open a file in read-only mode. If you open a DITA Topic file that contains an image with an href reference that is pointing to HTTP path, the referenced image is also opened in read-only mode.

Delete a file

Right-click, select Delete. Select Delete all versions to delete all versions of the file.

View various versions

Right-click and select Show Versions.

View dependencies

Right-click and select Show Dependents. note:    View dependencies is only valid for virtual documents in the case of Documentum.

View properties

Right-click and select Properties.

Refresh the view

Right-click and select Refresh.


September 30, 2016

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