Create and manage training groups

From the Training tab in Adobe Connect Central, Training managers, Administrators, and Limited Administrators can create, change, and remove sets of learners called training groups. Training managers can modify any training groups, including those created by other Training managers.

Note: Training managers cannot create new users, modify information about existing users, delete users, delete groups not created by training managers, or assign users to system groups.

Create a new training group

Training groups cannot be given the same name as system groups or administration groups.

  1. Click the Training tab in Adobe Connect Central.
  2. Click Users and Groups.
  3. Click New Group.
  4. Enter a name for the new group.
  5. (Optional) Type in a description of the group.
  6. Click Next.
  7. In the Possible Group Members list, select a user or group and click Add. You can also click Search to find a user or group that is not listed.

    As you add users and groups, the Current Group Members list on the right is updated to reflect your changes.

  8. When you are done, click Finish.

Add learners to an existing training group

  1. Click the Training tab in Adobe Connect Central.
  2. Click Users and Groups.
  3. In the Users and Groups list, select the group you want to change and click Information.
  4. Click View Group Members.
  5. In the Possible Group Members list, select the individual or group you want to include and click Add.

Remove learners from a training group

  1. Click the Training tab in Adobe Connect Central.
  2. Click Users and Groups.
  3. In the Users and Groups list, select the group you want to change and click Information.
  4. Click View Group Members.
  5. In the Current Group Members list, select the member or members you want to delete and click Remove.

Using CSV files to add learners

If you have a comma-separated values (CSV) file, you can use the file to add learners. Three different kinds of imports can be done.

Before you can perform any of these imports, you must create a CSV file. You can also use or modify an existing CSV file. The CSV file you create must include the correct information.

To add training groups, use a CSV file with each row containing name and description like the following:

name,

description

group 1,

HRTraining

group 2,

FinanceTraining

group 3,

SalesTraining

group 4,

ProductTraining

group 5,

MarketingTraining

To add users to a selected group, use a CSV file with each row containing a login like the following:

login

rblatt2@mycompany.com

rbloom3@mycompany.com

cbond4@mycompany.com

pdavis5@mycompany.com

To add learners to a training group, use a CSV file with each row containing a login and name like the following:

login,

group name

mbetts1@mycompany.com,

group 1

rblatt2@mycompany.com,

group 1

rbloom3@mycompany.com,

group 1

cbond4@mycompany.com,

group 1

cbond4@mycompany.com,

group 2

Notice that in the third example above, you can add the same user to multiple groups in the same CSV file; user cbond4@mycompany.com has been added to group 1 and group 2 using two separate entries.

Here are some additional tips for using CSV files:

  • Because of browser limitations, Adobe recommends that if you have a large number of users to add, that you create several smaller CSV files instead of one large CSV file.

  • Names that contain a comma need to be in quotes. For example, the name John Doe, Jr., must appear in the CSV file as “John Doe, Jr.” for the file to import correctly.

Add learners using a CSV file

  1. Click the Training tab in Adobe Connect Central.
  2. Click Users and Groups.
  3. Click Import.
  4. Select one of the following options:

    • Click Create New Groups to have the groups in the imported CSV file (containing rows with name and description) become their own new training group. This option creates training groups.

    • Select Add Existing Users To A Group to have the users in the imported CSV file (containing rows with login information) added to the group you specify in the drop-down menu.

    • Select Add Existing Users To New/Existing Training Groups to have the users in the imported CSV file (containing rows with login and group name) added to the training group specified as the name value on each row of the CSV file. Select the Create New Training Groups From CSV File option to create new training groups for any groups specified in the CSV file that do not exist as a training group in Adobe Connect. When the new training groups are created, users are added if their login appears on the same row in the CSV file as the new group. (If the Create New Training Groups From CSV File option is not selected, every row in the CSV containing a training group name that does not already exist will generate an error.)

  5. Click Browse, and navigate to the desired CSV file.
  6. Click Upload.

When finished uploading, a confirmation message appears stating if the import process was successful. Information about users and groups imported is also provided. An error report is generated for entries that fail the import process.

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