Protecting Documents with Policies

About the Rights Management Service

The Rights Management service enables users to dynamically apply confidentiality settings to Adobe PDF documents and to maintain control over the documents, no matter how widely they are distributed.

The Rights Management service prevents information from spreading beyond the user’s reach by enabling the users to maintain control over how recipients use the policy-protected PDF document. A user can specify who can open a document, limit how they can use it, and monitor the document after it is distributed. A user can also dynamically control access to a policy-protected document and can even dynamically revoke access to the document.

The Rights Management service also protects other file types such as Microsoft Word files (DOC files). You can use the Rights Management Client API to work with these file types. The following versions are supported:

• Microsoft Office 2003 files (DOC, XLS, PPT files)

• Microsoft Office 2007 files (DOCX, XLSX, PPTX files)

• PTC Pro/E files

For clarity, the following two sections discuss how to work with Word documents:

• Applying Policies to Word Documents

• Removing Policies from Word Documents

You can accomplish these tasks using the Rights Management service:

• Create policies. For information, see Creating Policies .

• Modify policies. For information, see Modifying Policies .

• Delete policies. For information, see Deleting Policies .

• Apply policies to PDF documents. For information, see Applying Policies to PDF Documents .

• Remove policies from PDF documents. For information, see Removing Policies from PDF Documents .

• Inspect policy-protected documents. For information, see Inspecting Policy Protected PDF Documents .

• Revoke access to PDF documents. For information, see Revoking Access to Documents .

• Reinstate access to revoked documents. For information, see Reinstating Access to Revoked Documents .

• Create watermarks. For information, see Creating Watermarks .

• Search for events. For information, see Searching for Events .