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You
can import a Microsoft Word XP or Microsoft Word 2003 file into
Designer. The Word file can be a document (DOC), a template (DOT),
or a rich text format (RTF) file.
Word objects, including paragraphs, tables, images, line art,
form fields, headers, and footers, are converted into Designer XML
objects, and all rich text formatting is preserved.
Note:
If the Word file contains contiguous underlined
tab characters (where underscore is used as the tab character),
Designer attempts to convert the information into a text field.
Designer displays the file import options each time you import
a Word file.
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Select
File > Open.
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From the Files Of Type list, select Microsoft Word Document
(DOC, DOT, RTF).
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Navigate to the file that you want to open, select the file,
and click Open.
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In the File Import Options dialog box, type a password if
it is needed to open or unprotect the file.
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To substitute any missing fonts and suppress all font substitution
error messages, select Ignore Missing Fonts.
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To convert and embed any images into the form design, select
Convert Images.
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Select a logging option from the Generate Log File list.
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Click OK.
Note:
Because Designer accesses the Windows clipboard
to convert data, the clipboard cannot be accessed by other applications
while Designer is importing a Word file.
How Designer converts Word objects and settings
When Designer converts a
Word file, it preserves the layout. However, you may need to do
some manual repositioning of objects afterward to make the form look
as good as possible.
This table identifies the key objects in a Word file and indicates
how Designer treats them when they are imported.
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Item
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Converted
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Not Converted
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File properties
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Built-in and custom properties are converted
to form properties.
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Paragraphs
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Content (for example, text), including rich
text formatting
Font effects such as underline, strikethrough,
superscript, and subscript
Borders and shading applied to
paragraphs
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Hyperlinks
Color underline is converted
to black underline.
All Caps font effect
Font color
of list numbers if it is different from the text color
Shading
for Empty paragraphs
Borders applied to text
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Tables
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Tables are converted to subforms that position
content, and table cells are converted to child subforms.
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Some border styles are not supported.
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Shapes
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Text boxes
Images
Lines, rectangles,
and circles are rasterized.
Auto shapes
OLE objects
Frames
ActiveX® controls are converted to images.
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Arrowheads are converted to straight lines.
Drawn
objects are converted to images.
Line slope
Drawing
Shape Rotation other than multiples of 90 are not supported.
Blank
lines in frames
ActiveX control functionality
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Inline shapes
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Images and OLE objects are treated like
characters and are positioned as if they were a character in a line
of text.
ActiveX controls are converted to images.
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ActiveX control functionality
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Form Fields
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Checkbox fields are converted to check boxes.
The default state is carried over.
Drop-down fields are converted
to drop-down lists. All list items are carried over.
Text
input fields are converted to text fields and the default value is
retained.
HelpText and StatusText contents are converted to
tooltips.
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Formatting of Textinput values
Web
Tools objects
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Headers and Footers
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If all headers and footers are the same,
they are created on the master page and are positioned according
to the Word document’s header and footer layout settings.
If
any headers and footers are different, they are created on individual
pages.
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Embedded field codes such as date and time
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Page Setup settings
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The Margins settings are used to specify
the layout of the default subform for the page.
Multiple pages
are converted to single individual pages.
The Paper Size and
Orientation settings determine the basic page layout properties.
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Gutter settings
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Scripts
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Any scripting associated with a form field
is converted into comments in the Designer XML source code.
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Page borders
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If specified, this attribute is converted
to a border on the master page.
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Line numbers
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Not converted
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Comments
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Not converted
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Web page attributes
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Not converted
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About reducing Word conversion problems
Microsoft Word XP or Microsoft Word 2003 must be installed
on the same computer as Designer.
If you are importing a Word XP file that is configured to be
sent as an email message, ensure you have installed Word XP Service
Pack 1. Otherwise, Word XP will crash after the import process has
completed.
To obtain the best results, the input file should contain no
more than ten pages.
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