Publishing forms

Publishing to the AEM forms repository
To publish a form to a repository
To publish a form to the repository
To set save options prior to publishing a form:

This feature is available only in the stand-alone version of Designer.

You can publish your form designs to a shared or web folder where many users or other applications can access them. If a form design contains links to external files, the links are modified to reflect the new location of the file. You need write access to the folders to which you publish. Your network administrator can set up the permissions you require.

Publishing to the AEM forms repository

If you are using the stand-alone version of Designer and want to use resources, such as images and fragments, that reside in the AEM forms repository, you can set up a web folder on your file system and map it to the repository. When you publish the form, links to the resources are maintained. You use the Publish to Repository command to copy the files into the AEM forms repository.

Alternatively, you can create the form design on your file system. When you complete the form design, you can drag and drop the folder and any sub-folders into the appropriate folder in the Workbench Resources view.

You need access to AEM forms to read and write files in the AEM forms repository.Your network administrator can set up the permissions your require.

To publish a form to a repository

You can put a copy of a form and its linked files in a shared or web folder where it can be accessed by many users or other applications. When you publish a form to a repository, changes to file names, file types, and references to external files (images) occur only in the published copy. If the form contains a link to an external file, when the form and files are published, the list in the form is modified to reflect the new location of the file.

You can publish the form in PDF or in XDP format.

When you publish the form in PDF, information such as images and schemas is embedded in the form, and no external files are copied to the publish folder.
When you publish the form in XDP format, the links to externally referenced files are modified to be a relative path. The relative path lets you have one location for images that multiple forms can reference without having to have multiple copies of the images.

If the externally linked files are not contained in a folder below the shared or web folder, the files are copied to the publish folder and the links in the XDP file are adjusted to reflect the new absolute path location of the files.

When publishing a form to the AEM forms repository, all external files are copied to the web folder.

To publish a form to the repository

Select File > Publish to Repository.
(Optional) To change the file type, select a new file type in the Save As Type list.
Click Save.

Before you publish a form to a repository, you can optionally specify additional save options.

To set save options prior to publishing a form:

Select File > Form Properties > Save Options and do one or more of the following:
- To embed accessibility information in a PDF form file, select Generate Accessibility Information (Tags) For Acrobat.
- To create a log file of the saved PDF form file, select Generate Log File When Saving. The log file is placed in the same directory as the saved form.
- To embed the form fonts in the saved PDF form file, select Embed Fonts.
Click OK.