Working with PDF Generator

By default, PDF Generator can convert only one OpenOffice, Microsoft Word, or PowerPoint document at a time. If you enable multi-threaded conversions, PDF Generator can convert more than one of the documents concurrently. PDF Generator will launch multiple instances of OpenOffice or PDFMaker (used to perform the Word and PowerPoint conversions).

Each instance of OpenOffice or PDFMaker is launched using a separate user account. Each user account that you add must be a valid user with administrative privileges on the forms server computer. In a clustered environment, the same set of users must be valid for all nodes of the cluster.

On the User Accounts page in administration console, you can specify which user accounts to use for multi-threaded file conversions. You can add accounts, delete them, or change account passwords. If you are running PDF Generator on Windows Server 2003 or Windows Server 2008, add at least three user accounts that have administrator privileges.

When adding users for OpenOffice, Microsoft Word, or Microsoft PowerPoint on Windows Server 2003 or 2008, or for OpenOffice on Linux or Sun™ Solaris™, dismiss the initial activation dialogs for all users.

PDF Generator provides several predefined PDF settings for your use. You cannot modify these predefined settings; however, you can create a setting based on an existing one by editing the setting and saving it under a new name.

High Quality Print:

Creates PDF files for high-quality output. This setting:

• downsamples color and grayscale images at 300 dpi

• downsamples monochrome images at 1200 dpi

• prints to a higher image resolution

• uses other settings to preserve the maximum amount of information about the original document.

These PDF files can be opened in Adobe Acrobat 5 and Adobe Acrobat Reader® 5 or later.

Oversized Pages:

Creates PDF documents that are suitable for reliable viewing and printing of engineering drawings that are larger than 200 x 200 inches. Created PDF documents can be opened in Adobe Acrobat Professional and Acrobat Standard, version 7 or later, and Adobe Reader 7 or later.

PDF/A-1B 2005 CMYK / PDF/A-1B 2005 RGB:

Checks incoming jobs for compliance to the ISO standard for long-term preservation (archival) of electronic documents and creates PDF/A files only if compliant. These files are primarily used for archiving. Compliant files can contain only text, raster images, and vector objects; they cannot contain encryption and scripts. In addition, all fonts must be embedded so that the documents can be opened and viewed as created. PDF/A-1b uses PDF 1.4 and converts all colors to either CMYK or RGB, depending on which standard you choose. PDF files that are created with this settings file can be opened in Acrobat 5 and Acrobat Reader 5 and later. For more information about PDF/A, see Adobe and industry standards .

PDF/X-1a 2001:

Checks incoming jobs for PDF/X-1a compliance, and creates PDF files only if compliant. PDF/X-1a is an ISO standard for graphic content exchange. PDF/X-1a requires all fonts to be embedded, the appropriate PDF boxes to be specified, and color to appear as either CMYK or spot colors. PDF files that meet PDF/X-1a requirements are targeted to a specific output condition, such as web offset printing according to Specifications Web Offset Publications. For more information about PDF/X, see Adobe and industry standards.

PDF/X-3 2002:

Checks incoming jobs for PDF/X-3 compliance and creates PDF files only if compliant. Like PDF/X-1a, PDF/X-3 is an ISO standard for graphic content exchange. The main difference is that PDF/X-3 supports device-independent color.

Press Quality:

Creates PDF files for high-quality print production (for example, on an imagesetter or platesetter). In this case, file size is not a consideration. The objective is to maintain all the information in a PDF file that a commercial printer or prepress service provider needs to print the document correctly. This set of options:

• downsamples color and grayscale images at 300 dpi

• downsamples monochrome images at 1200 dpi

• embeds subsets of all fonts used in the document

• prints to a higher image resolution,

• does not automatically rotate pages based on the orientation of the text or document structuring conventions (DSC) comments

• uses other settings to preserve the maximum amount of information about the original document.

Print jobs fail if they have fonts that cannot be embedded. These PDF files can be opened in Acrobat 5 and Acrobat Reader 5 and later.

Note: Before you create a PDF file to send to a commercial printer or prepress service provider, determine the output resolution and other settings, or request a .joboptions file with the recommended settings. You may need to customize the Adobe PDF settings for a particular provider and then provide a .joboptions file of your own.

Smallest File Size:

Creates PDF files for displaying on the web or an intranet, or for distribution through an email system for onscreen viewing. This set of options uses compression, downsampling, and a relatively low image resolution. It converts all colors to sRGB and does not embed fonts unless necessary. It also optimizes files for byte serving. These PDF files can be opened in Acrobat 5 and Acrobat Reader 5.0 and later.

Standard:

Creates PDF files to print to desktop printers or digital copiers, publish on a CD, or send to a client as a publishing proof. This set of options uses compression and downsampling to reduce the file size. It also embeds subsets of all fonts that are used in the file, converts all colors to sRGB, and prints to a medium resolution to create a reasonably accurate rendition of the original document. Notice that Microsoft Windows font subsets are not embedded by default. These PDF files can be opened in Acrobat 5 and Acrobat Reader 5.0 and later.

PDF settings determine precisely how files are converted and their resultant PDF structure and features. Define a new PDF setting or edit one that you created previously. You cannot modify predefined settings, but you can create a setting based on an existing one by editing the setting and saving it under a new name.

1. In administration console, click Services > PDF Generator > Adobe PDF Settings.

2. Either click New or click the name of an existing setting.

3. On the New/Edit Adobe PDF Setting page, complete the required information in these sections:

   General options

   Images options

   Fonts options

   Color options

   Advanced options

   Standards reporting and compliance options

   Initial view options

   To go to another section, click its link on the web page or use the Next and Previous buttons.

4. After you complete the information in all sections, click Save or Save As and provide a name for the setting.

You can have PDF settings available on the PDF Generator server by uploading them from a local computer or a network location.

1. In administration console, click Services > PDF Generator > Adobe PDF Settings, and click Upload.

2. On the Upload Adobe PDF Setting page, click Browse, locate the PDF settings file, and click Open.

3. Click OK and then click OK again.

You can permanently delete PDF settings if they are no longer required.

1. In administration console, click Services > PDF Generator > Adobe PDF Settings.

2. Select the check box beside the setting to delete. You can select multiple settings.

3. Click Delete and, on the Delete Confirmation page, click Delete again.

Use the general options to specify the version of Acrobat to use for file compatibility and other file and device options. For instructions about accessing the General options, see Add or edit PDF settings .

The Images options specify compression and resampling for images. You can experiment with these options to find an appropriate balance between file size and image quality. For instructions about accessing the Images settings, see Add or edit PDF settings .

These options configure color, grayscale, and monochrome images:

Downsample:

Set a value for each type of image. To downsample color, grayscale, or monochrome images, PDF Generator combines pixels in a sample area to make one larger pixel. Provide the resolution of your output device in dots per inch (dpi) and enter a resolution in dpi in the For Images Above box. For images with a resolution above this threshold, PDF Generator combines pixels, as needed, to reduce the resolution of the image (pixels per inch) to the specified dpi setting. To turn off downsampling, select Off. Here are the options:

Average Downsampling To:

Averages the pixels in a sample area and replaces the entire area with the average pixel color at the specified resolution.

Bicubic Downsampling To:

Uses a weighted average to determine pixel color and usually yields better results than the simple averaging method of downsampling. Bicubic is the slowest but most precise method and results in the smoothest tonal gradations.

Subsampling To:

Selects a pixel in the center of the sample area and replaces the entire area with that pixel at the specified resolution. Subsampling significantly reduces the conversion time compared to downsampling, but it results in images that are less smooth and continuous.

The resolution setting for color and grayscale should be 1.5 to 2 times the line screen ruling that the file will be printed at. (Providing you do not go below this recommended resolution setting, images that contain no straight lines, or geometric or repeating patterns, are not affected by a lower resolution.) The resolution for monochrome images should be the same as the output device. However, be aware that saving a monochrome image at a resolution higher than 1500 dpi increases the file size without noticeably improving image quality.

Also consider whether users need to magnify a page. For example, if you are creating a PDF document of a map, consider using a higher image resolution so that users can zoom in on the map.

Note: Resampling monochrome images can have unexpected viewing results, such as no image display. If this problem occurs, turn off resampling and convert the file again. This problem is most likely to occur with subsampling and least likely to occur with bicubic downsampling.

This table shows contains types of printers and their resolution measured in dpi, their default screen ruling measured in lines per inch (lpi), and a resampling resolution for images that are measured in pixels per inch (ppi). For example, to print to a 600-dpi laser printer, enter 170 for the resolution to resample images at.

Printer resolution	Default line screen	Image resolution
300 dpi (laser printer)	60 lpi	120 ppi
600 dpi (laser printer)	85 lpi	170 ppi
1200 dpi (imagesetter)	120 lpi	240 ppi
2400 dpi (imagesetter)	150 lpi	300 ppi

Compression:

Set a value to apply to color, grayscale, and monochrome images. For color and grayscale images, also set the image quality:

• For color or grayscale images, select ZIP to apply compression that works well on images that have large areas of single colors or repeating patterns. Examples are screen shots, simple images created with paint programs, and monochrome images that contain repeating patterns. Select JPEG, quality minimum to maximum, to apply compression that is suitable for grayscale or color images, such as continuous-tone photographs that contain more detail than can be reproduced on the screen or in print. Select Automatic (JPEG) to automatically determine the best quality for color and grayscale images.

• For monochrome images, select CCITT Group 4, CCITT Group 3, ZIP, JPEG200, Automatic (JPEG2000), or Run Length compression.

Make sure that monochrome images are scanned as monochrome and not as grayscale. Scanned text is sometimes saved as grayscale images by default. Grayscale text that is compressed with the JPEG compression method is not clear and may be unreadable.

Image Quality:

Configures the image quality for color and grayscale images. The options are minimum, low, medium, high, and maximum.

Anti-alias To Gray:

Smooths jagged edges in monochrome images. Select 2 bit, 4 bit, or 8 bit to specify 4, 16, or 256 levels of gray. (Anti-aliasing may blur small type or thin lines.)

Note: Compression of text and line art is always on.

Image Policy:

Set a policy for color, grayscale, and monochrome images. If the image resolution falls below the specified resolution, you can still select to proceed (Ignore), provide a warning message, or cancel the job.

The Fonts options specify which fonts to embed in a PDF file and whether to embed a subset of characters that are used in the PDF file. For instructions about accessing the Fonts options, see Add or edit PDF settings .

Embed All Fonts:

Embeds all fonts that are used in the file. Font embedding is required for PDF/X compliance.

Subset Embedded Fonts When Percent Of Characters Used Is Less Than:

If you select this option, specify a threshold percentage to embed only a subset of the fonts. For example, if the threshold is 35 and less than 35% of the characters are used, PDF Generator embeds only those characters. Only fonts with appropriate permission bits are embedded.

When Embedding Fails:

Specifies how PDF Generator responds if it cannot find a font to embed when processing a file. You can have PDF Generator ignore the request and substitute the font, warn you and substitute the font, or cancel processing of the current job.

Font Source:

The location of the fonts that PDF Generator uses.

The Color options set all color management information for PDF Generator. For instructions about accessing the Color options, see Add or edit PDF settings .

The Advanced options specify which Document Structuring Conventions (DSC) comments to keep in the PDF file and how to set other options that affect the conversion from PostScript. In a PostScript file, DSC comments contain information about the file (such as the originating application, creation date, and page orientation). They also provide structure for page descriptions in the file (such as beginning and ending statements for a prologue section). DSC comments can be useful when your document is going to print or press. For instructions about accessing the Advanced options, see Add or edit PDF settings .

When working with the Advanced options, it is helpful to have an understanding of the PostScript language and how it is translated to PDF. (See Adobe PostScript 3 .)

Allow PostScript File to Override Adobe PDF Settings:

Uses settings that are stored in a PostScript file instead of the current Adobe PDF settings file. Before processing a PostScript file, you can place parameters in the file to control the following aspects:

• compression of text and graphics

• downsampling and encoding of sampled images

• embedding of Type 1 fonts and instances of Type 1 Multiple Master fonts

Allow PostScript XObjects:

PostScript XObjects store information that appears on many pages of the same file, such as a background image or header and footer information. Using PostScript XObjects can result in faster printing but requires more printer memory. To prevent PostScript XObjects from being created, deselect this option if you create PDF files with Acrobat 5 (PDF 1.4) or later compatibility.

Convert Gradients to Smooth Shades:

Converts blends to smooth shades for Acrobat 4 and later, making PDF files smaller and potentially improving the quality of final output. PDF Generator converts gradients from Adobe Illustrator, Adobe InDesign, Adobe FreeHand MX, CorelDraw, Quark Xpress, and Microsoft PowerPoint.

Convert Smooth Lines to Curves:

Reduces the amount of control points used to build curves in CAD drawings, which results in smaller PDFs and faster onscreen rendering.

Preserve Level 2 Copypage Semantics:

Uses the copypage operator that is defined in LanguageLevel 2 PostScript instead of in LanguageLevel 3 PostScript. If you have a PostScript file and select this option, a copypage operator copies the page. If this option is not selected, the equivalent of a showpage operation is executed, but the graphics state is not reinitialized.

Preserve Overprint Settings:

Retains any overprint settings in files being converted to PDF. Overprinted colors are two or more inks printed on top of each other. For example, when a cyan ink prints over a yellow ink, the resultant overprint is a green color. Without overprinting, the underlying yellow would not be printed, resulting in a cyan color.

Overprinting Default Is Nonzero Overprinting:

Prevents overprinted objects with zero CMYK values from knocking out CMYK objects that are underneath them. This effect is accomplished by inserting the OPM 1 graphics state parameter into the PDF file wherever the Setoverprint operator is present.

Save Adobe PDF Settings Inside PDF File:

Embeds the settings file that is used to create the PDF file. You can open and view the settings file (which has a .joboptions filename extension) in the File Attachments dialog box in Acrobat. The Adobe PDF settings file becomes an item in the EmbeddedFiles tree inside the PDF file.

Save Original JPEG Images In PDF If Possible:

Processes any compressed JPEG images (images that are already compressed using DCT encoding) without recompressing them. If this option is selected, PDF Generator decompresses JPEG images to ensure that they are not corrupt. However, it does not recompress valid images, therefore processing the original image untouched. With this option is selected, performance improves because only decompression (not recompression) occurs, and image data and metadata are preserved.

Save Portable Job Ticket Inside PDF File:

Preserves a PostScript job ticket in a PDF file. The job ticket contains information about the PostScript file, such as the page size, resolution, and trapping information, instead of information about content. This information can be used later in a workflow or for printing the PDF.

Use Prologue.ps and Epilogue.ps:

Sends a prologue and epilogue file with each job. These files have many purposes. For example, prologue files can be edited to specify cover pages. Epilogue files can be edited to resolve a series of procedures in a PostScript file. You can upload or download the files. (See Uploading and downloading prologue and epilogue files .)

Process DSC Comments:

Maintains DSC information from a PostScript file. These suboptions are available:

Log DSC Warnings:

Displays warning messages about problematic DSC comments during processing and adds them to a log file.

Preserve EPS Information From DSC:

Retains information, such as the originating application and creation date for an EPS file. If this option is deselected, the page is sized and centered based on the upper-left corner of the upper-left object and lower-right corner of the lower-right object on the page.

Preserve OPI Comments:

Retains information required to replace a For Placement Only (FPO) image or comment with the high-resolution image located on servers that support Open Prepress Interface (OPI) versions 1.3 and 2.0.

Preserve Document Information From DSC:

Retains information such as the title, creation date, and time. When you open a PDF file in Acrobat, this information appears in the Document Properties Description panel.

Resize Page and Center Artwork For EPS Files:

Centers an EPS image and resizes the page to fit closely around the image. This option applies only to jobs that consist of a single EPS file.

PDF Generator can check document contents in a PostScript file to ensure that they meet the standard PDF/X-1a, PDF/X-3, or PDF/A criteria before creating the PDF file. For PDF/X-compliant files, you can also require that the PostScript file meets additional criteria by selecting other options under “Standards reporting and compliance”. The availability of options depends on the standard you select.

PDF/X-compliant files are primarily used as a standardized format for the exchange of PDF files that are intended for high-resolution print production. Unless you are creating a PDF document for print production, you can ignore the PDF/X compliance standards.

PDF/A-compliant files are primarily used for archiving. Because long-term preservation is the goal, the document must contain only what is needed for opening and viewing throughout the intended life of the document. For example, PDF/A-compliant files can contain only text, raster images, and vector objects; they cannot contain encryption and scripts. In addition, all fonts must be embedded so that the documents can be opened and viewed as created. In other words, PDF/A-compliant documents are thinner than their PDF/X counterparts, which are intended for high-end production.

For instructions about accessing the Standards reporting and compliance options, see Add or edit PDF settings .

Compliance Standard:

Select a standard to produce a report that indicates whether the file complies with the requirements and, if not, what problems were encountered. When Compatibility on the General Settings page is set to Acrobat 4.0, the following options are enabled. When Compatibility is set to Acrobat 5.0, only the Acrobat 5.0 options are available to select. When Compatibility is set to an alternative option, the following options are dimmed:

• PDF/X-1a (Acrobat 4.0 compatible)

• PDF/X-3 (Acrobat 4.0 compatible)

• PDF/X-1a (Acrobat 5.0 compatible)

• PDF/X-3 (Acrobat 5.0 compatible)

• PDF/A-1b (Acrobat 5.0 compatible)

These options are organized into three areas: Document Options, Window Options, and User Interface Options. For instructions about accessing the Initial view options, see Add or edit PDF settings .

To use any options, select Set Initial View Settings.

Prologue files are used to add custom PostScript code that execute at the beginning of every PostScript job being distilled. Epilogue files are used to add custom PostScript code that execute at the end of every PostScript job. You can download prologue and epilogue files from the server to save them locally. You may want to download the files to configure them independently or to upload them to another location or to another computer.

These files have many purposes. For example, prologue files can be edited to specify cover pages; epilogue files can be edited to resolve a series of procedures in a PostScript file. You can also select and upload the prologue and epilogue files to send with each job.

A security setting controls the security and permissions for files that are converted with that security setting.

1. In administration console, click Services > PDF Generator > Security Settings.

2. Click New or click the name of a security setting.

3. On the New/Edit Security Setting page, complete the required information for the security setting. (See Configuring file type settings .)

4. Click Save and, in the dialog box that appears, type a name for the setting and then click OK.

You can delete a security setting if it is no longer required. However, preconfigured security settings cannot be deleted.

1. In administration console, click Services > PDF Generator > Security Settings.

2. Select the check box beside the setting to delete. You can select multiple settings.

3. Click Delete and, on the Delete Confirmation page, click Delete again.

Create or edit a file type setting to specify how the application handles the conversion of supported file types. On Windows, you can set up the application settings for each supported file type. On UNIX and Linux, you can set up the application settings for HTML-to-PDF and OpenOffice.

1. In administration console, click Services > PDF Generator > File Type Settings.

2. Click New or click the name of a setting.

3. In the Filename Extensions box, type the filename extensions, separated by commas, for file types that are accepted for this application. Do not include the period before or a space between the extensions. The default is bmp,gif,jpeg,jpg,tif,tiff,png .

4. (Optional) To use optical code recognition (OCR) of text in graphics or images, select Use OCR and set the following options:

Primary OCR Language: The language for the OCR engine to use to identify the characters. The default is English (US).

PDF Output Style: Select Searchable Image to have a bitmap image of the pages in the foreground and the scanned text on an invisible layer beneath. The appearance of the page does not change, but the text becomes selectable and readable. Select Formatted Text & Graphics to reconstruct the original page by using recognized text, fonts, pictures, and other graphic elements. The default is Searchable Image (Exact).

Downsample Images: Decreases the number of pixels in color, grayscale, and monochrome images. Downsampling of scanned images is performed after OCR is complete. The default is Lowest (600 dpi). This option is not available if you set PDF output style to Searchable Image (Exact).

1. Complete the required information in these sections:

   Importing and exporting PDF Generator configuration files

   Adobe PDF export settings (Windows only)

   HTML-to-PDF settings

   Flash videos to PDF settings

   XPS to PDF settings

   PDF optimizer settings

   Microsoft Excel settings (Windows only)

   Microsoft PowerPoint settings (Windows only)

   Microsoft Project settings (Windows only)

   Microsoft Word settings (Windows only)

   AutoCAD settings (Windows only)

   OpenOffice settings

   Other applications’ settings (Windows only)

   To go to another section, click its link on the web page or use the Next or Previous buttons.

2. After you complete all the sections, click Save or Save As and provide a name for the setting.

Support for various file types can be customized. (See "Adding Support for Additional Native File Formats" in Programming with AEM forms .)

The following options determine how image files are converted to PDF. For instructions about accessing these settings, see Create or edit file type settings .

Filename Extensions:

Comma-separated list of filename extensions that can be converted.

Try Fallback Converter:

PDF Generator can use either Java™ or Acrobat to convert image files to PDF. When this option is selected and a conversion fails or reaches the specified time-out limit, PDF Generator attempts the conversion by using the alternate method. If alternate method fails or reaches the specified time-out limit, an exception is written to the log file.

Note: JPEG 2000 files can only be converted using Acrobat.

Use OCR:

Specifies whether to apply OCR (optical character recognition) to the PDF. OCR software enables you to search, correct, and copy the text in the PDF.

Note: The OCR PDF (searchable PDF) feature is supported only on Microsoft Windows.

Primary OCR Language:

Specifies the language for the OCR engine to use to identify the characters.

PDF Output Style:

Determines the type of PDF to produce. All formats apply OCR and font and page recognition to the text images and convert them to normal text.

Searchable Image:

Ensures that text is searchable and selectable. This option keeps the original image, deskews it as needed, and places an invisible text layer over it. The Downsample Images option determines whether the image is downsampled and to what extent.

Searchable Image (Exact):

Ensures that text is searchable and selectable. This option keeps the original image and places an invisible text layer over it. Recommended for cases that require maximum fidelity to the original image.

ClearScan:

Synthesizes a new Type 3 font that closely approximates the original, and preserves the page background by using a low-resolution copy.

Downsample Images:

Decreases the number of pixels in color, grayscale, and monochrome images after OCR is complete. Choose the degree of downsampling to apply. Higher-numbered options do less downsampling, which produces higher-resolution PDFs.

The Export File Type setting in the Adobe PDF export settings section is used for converting a PDF file to another format. The default is HTML 4.01 with cascading style sheets (CSS) 1.0(*.htm, *.html).

For instructions about accessing this setting, see Create or edit file type settings .

The following options determine how HTML files are converted to PDF. For instructions about accessing these options, see Create or edit file type settings .

Try Fallback Converter:

PDF Generator can use either Java™ or Acrobat to convert HTML files to PDF. When this option is selected and a conversion fails or reaches the specified time-out limit, PDF Generator attempts the conversion by using the alternate method. If alternate method fails or reaches the specified time-out limit, an exception is written to the log file.

Default Encoding:

Sets the input encoding of the file text from a menu of operating systems and alphabets. Uses the selection shown in the Default Encoding option only if the HTML source file does not specify a type of encoding.

Force Selected Encoding:

Ignores any encoding that is specified in the HTML source file and uses the selection shown in the Default Encoding option.

PDF Generator supports the ability to submit a video for Adobe Flash (SWF or FLV file) and create a PDF file with a video for Adobe Flash embedded in it. This conversion does not require Adobe Flash Player to be installed on the forms server. For instructions about accessing this option, see Create or edit file type settings .

Filename Extensions:

Comma-separated list of filename extensions that can be converted.

XML Paper Specification (XPS) is used in Windows Printing machine. This is a Microsoft format and can be created from any Microsoft Office application. AEM forms provides the ability to convert XPS files PDF.

Filename Extensions:

A comma-separated list of all the XPS filename extensions that can be converted. Currently there is one format: .xps .

PDF Generator supports the ability to reduce the size of PDF files. Whether you use all these settings or only a few depends on how you intend to use the files and on the essential properties that a file must have. In most cases, the default settings are appropriate for maximum efficiency - saving space by removing embedded fonts, compressing images, and removing items from the files that are no longer needed.

For instructions about accessing this setting, see Create or edit file type settings .

Target PDF Version:

Specifies the version of Acrobat that the PDF is compatible with.

These options determine how Microsoft Excel files are converted. For instructions about accessing these options, see Create or edit file type settings .

Try OpenOffice As Fallback Converter:

When this option is selected and a conversion using Microsoft Excel fails or reaches the specified time-out limit, PDF Generator attempts the conversion by using OpenOffice. If the conversion using OpenOffice fails or reaches the specified time-out limit, an exception is written to the log file.

Filename Extensions:

Specifies the filename extensions for file types, separated by commas, that are accepted for this application. The default is xls,xlsx . Do not include a period before or a space between the extensions.

Create PDF/A-1a Compliant File:

Forces the use of the PDF/A-1b:2005 RGB Adobe PDF setting.

Add Bookmarks To Adobe PDF:

Converts Excel worksheet names to bookmarks. This option is selected by default.

Fit Worksheet To A Single Page:

Reduces the size of the text to fit the worksheet on a single page.

Convert Entire Workbook:

Converts all worksheets in the Excel file. If this option is not selected, only the current page is converted.

Run Macros Automatically:

Runs any macros in the Excel document (such as a macro that inserts the current time) before converting the document.

Convert Document Information:

Adds PDF document properties based on the document information in the source file. This includes information such as document title, author, subject, and keywords.

Add Links To Adobe PDF:

Converts hyperlinks in the source file to hyperlinks in the PDF document.

Attach Source File To Adobe PDF:

When this option is selected, the original Excel spreadsheet is inserted as an attachment inside the generated PDF document.

Enable Accessibility And Reflow With Tagged Adobe PDF:

Embeds tags inside the PDF document to enable accessibility and reflow.

List Of Excel Addins To Load:

By default (for security reasons), no Excel add-ins are run when an Excel file is converted to PDF. To allow certain Excel add-ins to run during conversion, provide a comma-separated list of the names of the add-ins.

List Of Worksheets To Convert:

When this box is empty, all worksheets in the Excel spreadsheet are included in the generated PDF. To selectively convert a subset of the worksheets, provide a comma-separated list of worksheet names.

These options determine how Microsoft PowerPoint files are converted. For instructions about accessing these options, see Create or edit file type settings .

Try OpenOffice As Fallback Converter:

When this option is selected and a conversion using Microsoft PowerPoint fails or reaches the specified time-out limit, PDF Generator attempts the conversion by using OpenOffice. If the conversion using OpenOffice fails or reaches the specified time-out limit, an exception is written to the log file.

Filename Extensions:

Specifies the filename extensions for file types, separated by commas, that are accepted for this application. The default is ppt,pptx . Do not include a period before or a space between the extensions.

Convert Document Information:

Adds document information from the Properties dialog box of the source file, including title, subject, author, keywords, manager, company, category, and comments. This option is selected by default.

Add Bookmarks To Adobe PDF:

Converts PowerPoint titles to bookmarks. This option is selected by default.

Attach Source File To Adobe PDF:

Adds the source file to the PDF file as an attachment. This option is deselected by default.

Enable Accessibility And Reflow With Tagged Adobe PDF:

Embeds tags into the PDF file. This option is deselected by default.

Convert Multimedia To PDF Multimedia:

Converts multimedia to PDF multimedia, where possible. This option is selected by default.

Convert Speaker Notes:

Converts speaker notes to PDF.

Run Macros Automatically:

Runs any macros in the PowerPoint document (such as a macro that inserts the current time) before converting the document.

PDF Layout Based On PowerPoint Printer Settings:

Uses PowerPoint printer settings to lay out the PDF document.

Add Links To Adobe PDF:

Preserves existing links when the file is converted. The appearance of links is generally unchanged. Links can be created only if the Enable Accessibility option is also selected. This option is selected by default.

Save Slide Transitions In Adobe PDF:

Converts slide transitions. This option is selected by default.

Save Animations In Adobe PDF:

Saves converted animations in the PDF file.

Convert Hidden Slides To PDF Pages:

Converts hidden slides.

Create PDF/A-1a Compliant File:

Forces the use of the PDF/A-1b:2005 RGB Adobe PDF setting.

A few PowerPoint features are not converted when you produce a PDF file. If a PowerPoint transition does not have an equivalent transition in Acrobat, a similar transition is substituted. If multiple animation effects are in the same slide, a single effect is used. Page transitions and bullet fly-ins are converted.

These options determine how Microsoft Project files are converted. For instructions about accessing these options, see Create or edit file type settings .

Filename Extensions:

Specifies the filename extensions for file types, separated by commas, that are accepted for this application. The default is mpp . Do not include a period before or a space between the extensions.

Convert Document Information:

Adds document information from the Properties dialog box of the source file, including title, subject, author, keywords, manager, company, category, and comments. This option is selected by default.

Attach Source File To Adobe PDF:

Adds the source file to the PDF file as an attachment.

Create PDF/A-1a Compliant File:

Forces the use of the PDF/A-1b:2005 RGB Adobe PDF setting.

Run Macros Automatically:

Runs any macros in the Microsoft Project document (such as a macro that inserts the current time) before converting the document.

These options determine how Microsoft Word files are converted. For instructions about accessing these options, see Create or edit file type settings .

Try OpenOffice As Fallback Converter:

When this option is selected and a conversion using Microsoft Word fails or reaches the specified time-out limit, PDF Generator attempts the conversion by using OpenOffice. If the conversion using OpenOffice fails or reaches the specified time-out limit, an exception is written to the log file.

Filename Extensions:

Specifies the filename extensions for file types, separated by commas, that are accepted for this application. The default is doc,docx,rtf,txt . Do not include a period before or a space between the extensions.

Convert Document Information:

Adds document information from the Properties dialog box of the source file, including title, subject, author, keywords, manager, company, category, and comments. This option is selected by default.

Add Bookmarks To Adobe PDF:

Converts headings to bookmarks. This option is selected by default.

Attach Source File To Adobe PDF:

Adds the source file to the PDF file as an attachment.

Convert Cross-References And Table Of Contents To Links:

Converts all cross-references and table of contents entries to links. This option is selected by default.

Enable Accessibility And Reflow With Tagged Adobe PDF:

Embeds tags into the PDF file. This option is selected by default.

Create PDF/A-1a Compliant File:

If selected, forces the PDF/A-1b:2005 RGB Adobe PDF setting to be used.

Run Macros Automatically:

Runs any macros in the Word document (such as a macro that inserts the current time) before converting the document.

Preserve Document Markup In Adobe PDF:

Converts markup in the Word document to annotations in the PDF file.

Add Links To Adobe PDF:

Converts hyperlinks in the source file to hyperlinks in the PDF document.

Convert Footnote And Endnote Links:

Creates links from the footnote and endnote citations to notes in the PDF document.

Convert Displayed Comments To Notes in Adobe PDF:

Converts comments in the Word document to text notes in the PDF document.

Enable Advanced Tagging:

Adds advanced tags for enhanced accessibility.

Convert All Styles To Bookmarks:

Converts all styles in the Word document to bookmarks in the PDF document.

Styles With Levels:

Specifies which styles in the Word document are converted to bookmarks in the PDF document. Also specifies the level of the bookmarks. To use this feature, deselect the Convert All Styles To Bookmarks option and specify the style names in the following format:

styleName1=level1[,styleName2=level2...]

If a Microsoft Word style name includes a comma (,) or equal sign (=), precede the special characters with the escape character (“\_). For example, specify a style named “Heading, 1" as Heading\, 1 .

These options determine how Microsoft Publisher files are converted. For instructions about accessing these options, see Create or edit file type settings .

Filename Extensions:

Specifies the filename extensions for file types, separated by commas, that are accepted for this application. The default is pub . Do not include a period before or a space between the extensions.

These options determine how AutoCAD files are converted. For instructions about accessing these options, see Create or edit file type settings .

Filename Extensions:

Specifies the filename extensions for file types, separated by commas, that are accepted for this application. The default is dwg . Do not include a period before or a space between the extensions.

Convert Document Information:

Adds document information from the Properties dialog box of the source file, including title, subject, author, keywords, manager, company, category, and comments. This option is selected by default.

Add Bookmarks To Adobe PDF:

Converts headings to bookmarks.

Always Flatten Layers In Adobe PDF:

Flattens all AutoCAD layers.

Open Layers Pane When Viewed In Adobe Acrobat:

Shows the layers structure when the PDF is opened in Acrobat.

Create PDF/E-1 Compliant File:

Creates a file that is PDF/E-1 compliant. PDF/E is an ISO standard for the exchange of engineering and technical documentation. For more information about PDF/E-1, see Adobe and industry standards .

Convert All Layouts:

Includes all layouts in the PDF.

Convert Model Space to 3D:

When selected, the model space layout is converted to a 3D annotation in the PDF.

Add Links To Adobe PDF:

If selected, preserves all links.

Attach Source File To Adobe PDF:

Adds the source file to the PDF file as an attachment.

Create PDF/A-1b Compliant File:

Forces the use of the PDF/A-1b Adobe PDF setting.

Convert All Layers:

By default, PDF Generator converts only the default layer of AutoCAD files to PDF instead of all layers within the file. Select this option to convert all layers of the file.

Embed Scale Information:

Preserves drawing scale information.

Convert Current Layout:

Includes only the current layout in the PDF.

List Of AutoCAD Layouts To Convert:

An AutoCAD drawing can have multiple layouts. When this box is empty, all layouts in the AutoCAD drawing are included in the generated PDF document. To selectively convert a subset of the layouts, provide a comma-separated list of layout names.

These options determine how OpenOffice files are converted. For instructions about accessing these options, see Create or edit file type settings .

Try PDFMaker As Fallback Converter:

When this option is selected and a conversion using OpenOffice fails or reaches the specified time-out limit, PDF Generator attempts the conversion by using PDFMaker. If the conversion using PDFMaker fails or reaches the specified time-out limit, an exception is written to the log file.

Filename Extensions:

Specify the filename extensions for file types, separated by commas, that are accepted for this application. The default is odt,odp,ods,odg,odf,sxw,sxi,sxd . Do not include a period before or a space between the extensions.

Range:

Convert all pages or specify particular pages or a page range. If a page range is not defined, all pages are converted. To export a range of pages, use the format 3-6 . To export single pages, use the format 7;9;11 . You can export a combination of page ranges and single pages by using a format such as 3-6;8;10;12 .

Page Orientation:

For plain text files only, select either portrait or landscape for the converted PDF document.

Images:

Configure how images are converted. EPS images with embedded previews are exported only as previews. EPS images without embedded previews are exported as empty placeholders. With lossless compression of images, all pixels are preserved. With JPEG compression of images and a high-quality level, almost all pixels are preserved. With a low-quality level, some pixels get lost and artifacts are introduced, but file sizes are reduced.

General:

Enable the options to convert a tagged PDF or to export Writer and FormCalc document notes, Impress slide transition effects, or blank pages to the PDF. When tags are exported, the file size can increase by large amounts. Some tags that are exported are tables of contents, hyperlinks, and controls.

You can also specify how forms are submitted. The options are XML, FDF, PDF, or HTML. This setting overrides the control's URL property that you set in the document. Only one common setting can be selected for the PDF document:

• PDF (sends the whole document)

• FDF (sends the control contents)

• HTML

• XML

Tagged PDF:

Enables creation of tagged PDF from OpenOffice documents. Tagged PDF contains information about the structure of the document contents. This can help when displaying the document on devices with different screens, and when using screen reader software. It also helps accessibility software to perform various useful operations with the PDF document, such as reading aloud the contents of the PDF document.

Export Notes:

Converts the notes in OpenOffice documents to notes in the generated PDF document.

Use Transition Effects:

Converts the slide transition effects in OpenOffice presentations to corresponding PDF transition effects.

Submit Forms In Format:

Creates a PDF form that can be filled out and printed by the user of the PDF document.

Export Automatically Inserted Blank Pages:

When this option is selected, automatically inserted blank pages are included in the generated PDF document. This is useful if you are printing a PDF document double-sided. For example, a book may be configured so that the first page of chapter always starts on an odd-numbered page. If the previous chapter ends on an odd-numbered page, OpenOffice insets a blank even-numbered page. This option controls whether to include that even-numbered page in the generated PDF.

You cannot change the settings for other applications through administration console; they display the filename extensions for the supported file types. For instructions about accessing these settings, see Create or edit file type settings .

Corel WordPerfect:

wpd

Adobe PageMaker:

pmd,pm6,p65,pm

Adobe FrameMaker:

fm

Adobe Photoshop:

psd

Support for these file types may need to be customized. For more information, see “Adding Support for Additional Native File Formats” in Programming with AEM forms .

You can change the default value for the Adobe PDF settings, security settings, and file type settings that apply to newly created sources. Changing the defaults does not affect the settings of existing sources.

1. In administration console, click Services > PDF Generator.

2. On the Adobe PDF Settings, File Type Settings, or Security Settings page, click Set Default Settings.

3. Select your preferred default settings. One or more of the following settings are available on the Set Default Settings page:

   Adobe PDF Setting: The original default is Standard (Acrobat 6).

   Security Settings: The original default is No Security (Acrobat 5).

   File Type Settings: The original default is Standard.

4. Click Save.

You can delete a file type setting that is no longer used.

1. In administration console, click Services > PDF Generator > File Type Settings.

2. Select the check box beside the setting to delete. You can select multiple sources. Settings that do not have a check box next to them are always included with PDF Generator and cannot be deleted.

3. Click Delete and, on the Delete Confirmation page, click Delete.

1. In administration console, click Services > PDF Generator > Configuration Files > Export Configuration.

2. To export the settings, select the appropriate option:

   • To export all named settings, select Download Entire Configuration.

   • To export only one Adobe PDF setting, security setting, or file type setting, select Download Minimal Configuration.

     If you are exporting a minimal configuration, select the Adobe PDF, security, and file type settings to export.

3. Click Download and save the XML file in an appropriate location.

1. In administration console, click Services > PDF Generator > Configuration Files > Import Configuration.

2. Select Import An Existing Configuration File.

3. To specify the file location in the Configuration File box, click Browse to find and select the file, and then click Import .

By default, PDF Generator converts only the default layer of AutoCAD files to PDF instead of all the layers within the file. To convert all the layers, follow this procedure.

1. In administration console, click Services > PDF Generator > Configuration Files > Export Configuration.

2. Select Download Entire Configuration and click Download.

3. In a text editor, open the downloaded file and, under the AutoCAD tag within the PDFMaker tag, add the text convertAllPages="true" .

4. In administration console, click Services > PDF Generator > Configuration Files > Import Configuration.

5. Select Import An Existing Configuration File, specify the updated file, and click Import.

   Any AutoCAD files that are converted by using the modified configuration file will have all layers converted.

1. In administration console, click Services > PDF Generator > Configuration Files > Import Configuration.

2. Select Reset Configuration To Default Settings and click Import.

1. In administration console, click Services > Applications and Services > Service Management.

2. On the Service Management page, click provider.email_sendmail_service, specify the SMTP settings, and click Save.

1. In administration console, click Services > PDF Generator > PDFG Network Printer

2. In the Adobe PDF Settings and the Security Settings lists, select the options to apply to the generated PDF. For details on these settings, see Configuring Adobe PDF settings and Configuring security settings .

3. To send the converted PDFs back to users, select the Email The Converted PDF File Back To The User option and specify the following information:

   • The email address to use to send PDFs to the users

   • The subject of the email message

   • The header, body, and footer of the email message. In the email message, <receiverName> is replaced with the full name of the user who printed the document.

4. To send the converted PDFs to a AEM forms service or process, select the Forward The Converted PDF To The Specified AEM forms Service Or Process option and specify the following information:

   • The name of the service to invoke

   • The name of the operation of the service to invoke

   • The name of the input parameter, as specified in the component.xml file of the service or process. The PDF document will be used as a value for that input parameter.

5. Click Save.

If you want to revert to the original default email text, click Restore E-Mail Contents.

Users who have either the PDFG Administrator or PDFG User role can install a PDFG Network Printer. You must have a 32-bit JDK installed on the computer.

1. (PDFG Administrators) In administration console, click Services > PDF Generator > PDFG Network Printer.

   (PDFG Users) Go to http(s)://[host]:[port]/pdfgui and click the link under PDFG Network Printer Installation.

2. Under PDFG Network Printer Installation, click the link. When prompted for user account information, specify the user name and password that you used in step 1 to log in. A message appears, stating that the printer has been successfully installed.

   Note: If the user’ password changes, then users will need to reinstall the PDFG Network Printer on their computers. You cannot update the password from administration console.

3. Click OK.

1. In administration console, click Services > PDF Generator > Create PDF.

2. Click Browse to find and select the file.

   Note: PDF Generator is able to automatically detect the file type of .doc, .xls, .ppt, and .rtf files, even when the file name is missing the file extension. This feature does not work with .docx, .xlsx, and .pptx files.

3. Under Configuration Settings, select Use Custom Settings or Upload Settings File.

   • If you are using custom settings, select an Adobe PDF setting, security setting, and file type setting and specify a time out.

     The Adobe PDF settings are applicable only to PS-to-PDF, EPS-to-PDF, PRN-to-PDF, Image-to-PDF with OCR on, and Native-to-PDF conversions. The time-out setting specifies the maximum time the conversion takes to complete. The default is 270 seconds. These settings are not used during Image-to-PDF and OpenOffice-to-PDF conversions.

   • If you are uploading a settings file, type its path and name in the box, or click Browse to find and select the file.

4. (Optional) Under XMP Metadata File, type the path and name of the XMP file, or click Browse to find and select the file. An XMP file can be used to include standard metadata information. (See About XMP files .)

5. Click Create. When the file is created, a link to it appears. If an error occurs during conversion, a warning appears. If you are creating a Postscript file, the warning also contains a link to the log file.

6. Click the link for the PDF file. The file opens in Acrobat.

You can use PDF Generator to convert the following types of files to Adobe PDF:

• HTML files, which you can convert by uploading an HTML file or by specifying the URL of a web page or website.

• Archived files (ZIP), which can contain HTML files, image files, or both.

If the ZIP file contains more than one HTML file at the lowest level of its folder hierarchy, the ZIP file must also contain an index.htm or index.html file.

1. In administration console, click Services > PDF Generator > HTML to PDF.

2. Specify the file to convert by doing one of the following tasks:

   • In Upload File, type the path and filename of the HTML file or ZIP file, or click Browse to locate and select it.

   • In the Specify URL box, type the URL of the page or website to convert.

     Note: The file that you are converting must have a filename extension of .html, .htm, or .zip.

3. Specify the configuration settings:

   • To use custom settings, select Use Custom Settings, specify the security and file type settings, and specify a time-out value. The default value is 270 seconds.

     Note: If you configured the Generate PDF service to use Acrobat WebCapture, the File Type Settings that you select on this page do not affect the PDF produced. Instead, make the appropriate changes to the version of Acrobat that is installed on the server.

   • To use an existing settings file, select Upload Settings File and click Browse to go to the file location.

4. To upload an XMP file, click Browse and go to the file location. An XMP file can be used to include standard metadata information. (See About XMP files .)

5. Click Create. When the file is created, a link to the PDF file appears.

6. Click the link to view the PDF document in Acrobat.

You can export PDF files to various file formats, as described in the Generate PDF Service chapter of Services Reference .

1. In administration console, click Services > PDF Generator > Export PDF.

2. Click Browse to locate the PDF file to export.

3. In the Export PDF file to list, select the format to export the PDF file to.

4. In the Specify A Timeout box, enter the time to wait before the application times out. The default value is 270 seconds.

   The Conversion Time that is displayed when the file is converted may be larger than the value you specify here. The Conversion Time includes the time spent waiting for the thread or process, time taken to convert the file, and the time taken by the fallback converter (if applicable). time. The Specify a Timeout value is just the time taken to convert the file.

5. Click Export. When the conversion is complete, a link to the exported file appears.

6. Click the link to view the converted file.

PDF Generator supports reducing the size of PDF files.

1. In administration console, click Services > PDF Generator > Optimize PDF.

2. Click Browse to locate the PDF file to optimize.

3. Specify the configuration settings:

   • To use custom settings, select Use Custom Settings, specify the file type settings, and specify a time-out value. The default value is 270 seconds.

   • To use an existing settings file, select Upload Settings File and click Browse to go to the file location.

4. Click Create.