Organize and customize document content

  1. In the Single Source Layouts pod, double-click Printed Documentation.

  2. In Printed Document General, set general options for the printed document.

    Name
    Specify the name of the document. This name is used in the document headers and on the title page.

    Location
    Specify the path for Word documents. PDF documents also are saved to this location. Creates the printed documentation files under !SSL!\[layout name] in the project folder. Click the Browse button to browse to a different folder. Click OK.
    Note: Printed Word documentation supports both DOC and DOCX formats.

    PDF Settings
    Set PDF properties.

    Settings
    Select options for document files creation.
    Generate Individual Documents
    Create a separate Word file for each chapter and section of the document. A chapter is any book or page at the root level of the TOC specified in the Print Document Content dialog box.

    Generate A Single Document
    Create one Word file that contains the title page, TOC, chapters, glossary, and index.
    Note: If Generate Individual Documents is selected, click Create Master Document to enable viewing of all documents.

    Retain Hyperlinks
    Select to retain hypertext links.

    Start Each Topic On A New Page
    Select to create page breaks.

    Images
    Set image options.
    Embed In Documents
    Keep images within the document.

    Link To Documents
    Reference the images outside the document. Image files are copied and stored in an Images folder in the printed document output folder.
    By default, images that are included in heading styles are removed. To select to include them, click the Advanced button and select Images In TOC.

    Define
    Click to specify conditional build expressions.

    Content
    Select TOC, index, and glossary to display in the generated Help.

    Variable Set
    Select a variable set for the printed document.

    Advanced
    Specify detailed TOC, glossary, and text options.
    Note: If you apply inline formatting to a heading, the inline style does not appear in the document unless you select the Styles in TOC field. Note that the inline style then also appears in the document TOC.

    In your printed documents, you can also print the header and footer.

  3. To apply the header and footer to the printed document, select a master page to apply the header/footer to the whole document.

  4. To apply multiple header footer combinations, such as for left and right pages, click Multiple Header/Footer and in the Multiple Header Footer Options dialog:

    • BULLET_ITEM

    • BULLET_ITEM

    • BULLET_ITEM

  5. To restart page numbering on the first page of your print output’s first chapter, select Restart Page Numbering on First Chapter.

  6. Click Next.

  7. In Print Document Content, under Topics, click the pop-up menu to display and select topics.

    Show All Topics
    Displays all topics regardless of conditional build tags.

    TOC
    Displays all topics in TOC

    Folder buttons
    To show topics in the Project Manager pod, select the folder button for a custom folder, a Top Level Folder, or All Folders. (View topics by title or filename.)

  8. Under Topics, select the topics to add and design the TOC.

    Select Maintain HTML Heading Levels to disable automatic mapping. Heading style levels are retained. If the printed document structure does not match the structure in the Chapter Layout column, rework it in Word.

    Drag and drop topics from the left to the right. The topic icon on the left turns blue to indicate that the topic is added.

    Topics excluded in the General dialog box using conditional build tags have a gray icon in the Chapter Layout column.

    Missing topics are displayed with a broken page icon .

  9. Under Chapter layout, edit or reorganize the content.

    To add a new book, click the New Chapter button. To move a book or page, click the arrow buttons.
    Moves an item to a higher level in the TOC.

    Moves an item to a lower level in the TOC.

    Moves up an item up in the TOC.

    Moves an item down in the TOC.

  10. Click Next to set the section layout for the document.

    The Section Layout column displays the default sections. You can remove a section, and add topics or existing Word documents as new sections. You can also reorder the sections.
    Click to remove a section.

    Select a topic in the left column and click this icon to add the topic as a section.

    Click to add a Word document as a section. Locate the file, select it, and click Open.

    Click to edit in Word if the selected section is a Word document. The changes are included in the printed document.

    Use the arrow buttons to position a section in the printed document.

  11. Do one of the following:

    • Select Next to map styles.

    • Save changes.

    • Select Finish to generate. When the PrintDoc.dot macro message displays, click Disable Macros to continue. When the PrintDoc.dot macro message displays, click Disable Macros to continue.

Notes:

  • All Microsoft Word documents must be closed.

  • Document content changes do not affect TOCs.

  • TOCs updated in the TOC Composer do not affect the chapter layout.

  • To use the updated TOC, click Remove All. Then click Add All.

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Setting general print properties

David Rivers
David Rivers shows how to set various general properties to generate PDF and Microsoft Word output.