Usage rights

Before you select the usage rights you want added to your PDF documents, you should be familiar with Acrobat and Adobe Reader and have a strong knowledge of how to control document security. You should also be familiar with how the original creator of the PDF document intends the users to interact with the document. In addition, you should create a plan that indicates how you will test and deploy your rights-enabled PDF documents.

Usage rights may appear unavailable when the particular credential that you have licensed and selected for Reader Extensions determines the specific usage rights that are available to you. For example, if you have a credential that lets you apply digital signatures to documents, only the Digital Signatures usage right appears available in the Reader Extensions web application.

The credential that you use to activate Reader Extensions determines which usage rights you can set; the file or type of file (Acrobat PDF or Designer PDF) that you are setting usage rights to does not affect this.

You select a credential from the available credentials listed in the web application. When you select a credential you can view the Profile Name, Expiration Date, and Intended Use Notice for that credential.

The following usage rights are available:

Basic Form Fill-In
Enables users to fill in form fields and save files locally.
Note: Users of Adobe Reader 7 see a message directing them to fill in the form. This message is not displayed in Adobe Reader 8.
Import and export form data
Allows users to import and export form data as FDF, XFDF, XML, and XDP files. If you select this feature, Basic Form Fill-In is also automatically selected. When you select this usage right, you must also enable the Database and Web Service Connectivity usage right or the Embedded File Attachments usage right (depending on the usage rights required).

Submit outside web browser
Allows users to submit form data by email or offline. If you select this feature, Basic Form Fill-In is also automatically selected.

Database and web service connectivity
Allows users to access the database or call the web service that is defined within the form. If you select this feature, Basic Form Fill-In is also automatically selected.

Add, delete, and change form fields
Allows users to add, delete, or change fields on the form. (Available in Designer-based documents but when selected, the usage right is not applied to the final saved document.) If you select this feature, Basic Form Fill-In is also automatically selected.
Note: Without this usage right applied, when user actions cause form scripting to make changes to form fields and then save the form, the usage rights are no longer valid.

Create pages from templates
Allows users to spawn pages from the form template for forms created in Acrobat. Users create pages from template pages within the same form. (Available in Designer-based documents but when selected, the usage right is not applied to the final saved document.) If you select this feature, Basic Form Fill-In is also automatically selected.

2D barcode decoding
Allows users to use 2D barcodes with third-party scan decode solutions. If you select this feature, Basic Form Fill-In is also automatically selected.

Digital signatures
Allows users to digitally sign and save the PDF document. If this option is not selected, users can still validate, view, and print the document that has a digital signature.

Commenting
Allows users to create, edit, import, and export comments. Comments are stored with and transmitted with the entire file. If this option is not selected, users can only review comments in the PDF document.
Note: commenting only to PDF forms or documents or static forms created in Designer of the type Adobe Static PDF Form (*.pdf); commenting is not allowed on dynamic forms created in Designer of the type Adobe Static PDF Form (*.pdf).

Embedded File Attachments
Allows users to add, remove, modify, or export embedded files (file attachments) associated with the PDF document.

For more information about how users can work with these features, see the Adobe Reader documentation. For more information about how developers can work with these features, see the JavaScript for Acrobat Scripting Reference guide at Acrobat Developer Center.

Reader Extensions can add usage rights to a valid PDF (PDF version 1.3 or greater):

  • If the document's PDF version is 1.6 or 1.7, Reader Extensions leaves the version number the same. The PDF document is compatible with Adobe Reader 7.0 and later.

  • If the document's PDF version is 1.3, 1.4 or 1.5, Reader Extensions sets the PDF version to 1.6. The PDF document is compatible with Adobe Reader 7.0 and later.

    When end users open a PDF 1.6 document in Adobe Reader 7.x, a message appears indicting that some features of the document may not be available in the current version of Adobe Reader. Users can click OK in the message box to close the message.

// Ethnio survey code removed