Format overrides

Changes tracked as format overrides

FrameMaker treats changes in text, character, and table properties that differ from the definitions as overrides. In addition, if the current document does not have a definition of the format, it is considered an override, such as when you copy and paste text from other documents.

The following cases are considered override:

  • When you apply formatting using the toolbar such as applying bold, underline, or italics

  • When you edit the paragraph, character, or table format in the Designer and then applying only to the selection, without updating the format definition

  • When you copy content from another document with a different template, the content copied retains the formatting, but the definitions are not present in the current document.

For example, consider a character format named Error, with text color as Red and Weight as As Is. If you change the text color from Red to Black, then it is an override. However, if Weight is change from Regular to Bold, it is not an override (no deviation from definition). However, if a format that had a property set as As Is is changed, it is not tracked as an override.

Note: If properties of table cells are changed from Table > Format > Custom Ruling and Shading, then it is not flagged as a table format override.

Managing format overrides for content conversion

Accurate conversion depends on the consistent use of formats in your FrameMaker documents. Results will not be as good if your documents use format overrides instead of defined formats stored in the catalogs. For example, a document that uses a Body format for both regular paragraphs and headings will not convert to HTML accurately. If your documents use overrides extensively, you should do one of the following:

Search and remove format overrides

You can search and remove paragraph, character, and table format overrides in a book or document.

  1. Select Edit > Find, and from the Find pop-up menu, select the format override type.

  2. In the Change pop-up menu, select Remove Override.

  3. Click Find, and then click Change for each instance of the format override.

Create and apply a new set of formats based on the overrides

You can let FrameMaker automatically analyze the document for format overrides, and create new formats. Any format used in the document but not stored in a catalog is added to the catalog. Also, if the document uses a format with a format override, a separate format based on the override is added to the catalog.

For example, if a document contains a Body paragraph with an override (for example, a left indent), that paragraph will be tagged Body1. If another override is used for Body (for example, a default font change), any paragraph using that override will be tagged Body2. You may want to rename some formats to make them easier to interpret. For example, you could rename Body1 to BodyIndent.

 Choose File > Utilities > Create And Apply Formats, and then click Continue.

Note: Avoid using this approach if you are using the Technical Communication Suite workflow to publish online Help formats from FrameMaker. You will be required to map all these styles.