Share a document

As a host or presenter, you can share documents that have been uploaded to the Content library, or share documents directly from your computer. Sharing documents from the Content library has the following advantages over sharing your screen:

  • Better and higher fidelity viewing experience for participants.

  • Lower bandwidth requirement for presenters and participants.

  • More navigation options with the Adobe Presenter sidebar.

  • Pre-loading and organizing documents in the meeting room.

  • Easier presentation when multiple presenters are involved.

If you turn off sharing, change the content in a Share pod, or close the Share pod, the document is still part of the meeting room. It can be displayed again. To edit a shared document, edit the source document and reload it into the meeting.

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Sharing Documents

Teaching and Learning Center at UOIT
Demonstration of how to share documents in an Adobe Connect session

Have a tutorial you would like to share?

PDF files in Adobe Connect

In the Content library, PDF files are stored as is. When shared in a meeting room, PDF files are converted to SWF files to enable synchronized navigation and whiteboard capabilities.

From the Share pod, hosts and presenters can download PDF files. Participants can download PDF files if hosts and presenters click the Sync button to turn off display synchronization.

PDF Portfolios and PDF files that are password protected cannot be converted into SWF files, preventing them from being shared in Adobe Connect. In addition, certain PDF features are not supported when sharing PDF files in Adobe Connect. In some cases objects within the PDF are either dropped, or only a simple image preview is displayed.

The following objects are dropped in Adobe Connect:

  • Comment text (only the sticky note icon is shown)

  • Attachments

  • Bookmarks

  • Audio clips (only the play button icon is shown)

The following objects retain a simple image preview (an image representing the object) in Adobe Connect:

  • Forms

  • 3D objects

  • Multimedia objects (audio, video, and SWF files)

Share documents

As a host or presenter, you can share the PPT, PPTX, PNG, MP4, F4V, Adobe PDF, SWF, FLV, JPEG, and MP3 file types from the Content library or your computer. The Content library is available in Adobe Connect Central. In a meeting, you can share GIF content from the Content Library. However, GIF is not supported when you share content by browsing to your local filesystem using the file picker dialog.

Note: You create presentations from PowerPoint presentations using Adobe Presenter. Adobe Connect does not support progressive-scan JPEG files.
  1. Do any of the following:
    • In an empty Share pod, click the pop-up menu in the center, and select Share Document.

    • In the upper-right corner of the Share pod, click the menu icon , and choose Share > Document.

  2. Select one of the following:
    Displays whiteboards created for the current meeting.

    Uploaded Files
    Displays content uploaded for the current meeting.

    Click Browse My Computer to upload content for the current meeting. The document is added to the Uploaded Content folder for the meeting in Adobe Connect Central. An administrator can move the document to the Shared Content folder to make the document available for other meetings.

    My Content
    Displays content in your user folder in Adobe Connect Central.

    Shared Content
    Displays content in Adobe Connect Central that is available to all account holders with the appropriate permissions.

    Share History
    Displays content in other user folders in Adobe Connect Central. To view the content in another user’s folder, you must have View permission from that user.

  3. Select the document that you want to share, and click Open.

    The selected document appears in the Share pod. The document name appears in the title bar of the pod.

Turn off display synchronization for documents

By default, Adobe Connect synchronizes display of documents so that attendees see the frame that the presenter sees. A host or presenter can use the Sync button to turn off synchronization. This functionality lets attendees go through presentations or PDF documents at their own pace.

Note: The Sync button appears only when you have multi-frame content loaded in the Share pod.
 With content loaded in the Share pod, click the Sync button in the lower-right corner to disable synchronization. Controls for presentation playback appear at the bottom of the Share pod.