View or change an attendee’s role

A host can change the role of any attendee in the Attendees pod, promoting, and demoting attendees as necessary.

About attendee names

Adobe Connect users who logged in with a password appear with their full name in the Attendees pod, as it is registered in Adobe Connect Central. If an attendee logs in to a meeting as a guest, the name in the Attendees pod is the name the attendee entered at login. Within a role group (hosts, presenters, and participants), attendee names are organized alphabetically.

Attendees pod displays the telephone number of the participants who dial in or dial out using a telephone. Adobe Connect 9.3 onwards, meeting Hosts can mask the phone numbers of the participants to respect the privacy of the participants. The option is available in the in-meeting preferences dialog, in the Attendee Pod section. The option is persistent for a meeting room.
Note: The option for Hosts to mask the phone numbers is enabled only if masking is not enabled cluster-wide from telephony capabilities on a cluster.

Customize attendee names

As a meeting host, you can customize the display name of attendees in the Attendees pod. You can include custom information in display names, and sort attendees based on the customized display names.

To add custom information:

  1. In the upper-right corner of the pod, click the menu icon.

  2. From the pop-up menu, select Preferences.

  3. In the dialog box, select Display Name on the left pane and then select Customize format.

  4. From the Available fields list, select predefined custom fields for the display name, and include them in the Displayed fields list. The custom fields hold custom information for the attendees. You can sort attendees based on the information in these fields. To include additional custom fields, see Add custom fields.

  5. Select a custom field in the Available fields list, and then select a delimiter from the corresponding list at the bottom.

    Note: The custom changes to the display name attendees reflect immediately at all places on the Adobe Connect interface, including Chat pods and polls.

To sort attendees based on their customized display names:

  1. In the Attendees pod, click the menu icon in the upper-right corner.

  2. From the pop-up menu, select Preferences.

  3. In the dialog box, select Attendees Pod on the left pane.

  4. From the Available fields list, select custom fields to sort attendees, and include them in the Sort by list.

  5. Click Done to sort attendees based on the custom fields in the order they appear in the Sort by list.

To add custom fields:

Note: You need administrator rights to modify custom fields. Modifying custom fields impacts the entire account.
  1. From the Adobe Connect main menu, click Administration.

  2. From the second-level menu, click Users and Groups.

  3. From the next-level menu, click Customize User Profile.

  4. Click Add Predefined Field to add a custom field in Adobe Connect.

Change an attendee’s role

As a host, you can demote yourself to a presenter or participant, revealing how attendees with other roles see the meeting room.
  1. In the Attendees pod, select one or more attendees. (Shift-click to select multiple.)
  2. Do either of the following:.
    • Drag the attendees to different roles.

    • From the pop-up menu, select Make Host, Presenter, or Participant.

Dragging attendees to different roles

Automatically promote participants to presenters

If all participants in a meeting are presenters, do the following:

 Choose Meeting > Manage Access & Entry > Auto-Promote Participants to Presenters.

Assign enhanced participant rights

Hosts can change the rights of a participant to give them control over selected pods. This arrangement enhances a participant’s rights without promoting the participant to the presenter or host role.

  1. In the Attendees pod, select the name of one or more participants.
  2. In the upper-right corner of the pod, click the menu icon .
  3. Select Attendee Options > Enhanced Participant Rights.
  4. In the dialog box, select the pods that you want the participant to control.

Remove an attendee from a meeting

  1. In the Attendees pod, select the attendees you want to remove.
  2. In the upper-right corner of the pod, click the menu icon , and choose Remove Selected User.