Send meeting invitations for an existing meeting

You can send invitations for a meeting that has already been created if you are the meeting host, an administrator, or have Manage permissions for this meeting’s folder.

A meeting invitation is an e‑mail invitation informing participants of the date, time, duration, summary, URL, and audio conference information. You can also choose to attach a Microsoft Outlook calendar event to the e‑mail message. This enables attendees to add the meeting to their Outlook calendar.

The way that invitations are sent depends on the type of meeting:

Registered guests
If your meeting is for registered users only, create a custom e‑mail message from within Adobe Connect Central. Send the e‑mail invitation to all hosts, participants, and presenters; presenters only; or participants only. The subject and message body can be edited.

Anyone
If your meeting is open to anyone who receives the meeting URL, click Send E‑mail Invitations to create an e‑mail invitation in your own e‑mail application. The new message contains a subject (the meeting name) and message (containing the meeting date, time, duration, URL, and summary) that you can edit.

Send invitations to registered guests only

  1. Click the Meetings tab at the top of the Adobe Connect Central home page.
  2. If necessary, navigate to the folder that contains the meeting.
  3. Click the meeting name in the list.
  4. In the Meeting Information page, click the Invitations link on the navigation bar.
  5. From the To menu, select the group to invite: All Hosts, Presenters, And Participants; Hosts Only; Presenters Only; or Participants Only.
  6. Edit the subject and the message body as appropriate.
  7. To attach an Outlook calendar event to the e‑mail, select the check box next to Attach Microsoft Outlook Calendar Event (iCal) To E‑mail Message; otherwise, clear the check box.
  8. Click Send.

Send invitations to an unrestricted meeting

  1. Click the Meetings tab at the top of the Adobe Connect Central home page.
  2. If necessary, navigate to the folder that contains the meeting.
  3. Click the meeting name in the list.
  4. In the Meeting Information page, click the Invitations link on the navigation bar.
  5. Do either of the following as appropriate:
    • Click Send E‑Mail Invitations to automatically display a new blank message in your e‑mail application.

    • Manually create a new e‑mail message, then copy and paste the meeting URL (shown in the meeting details) into the message.

  6. Type the e‑mail addresses of the invitees or add them from your address book.
  7. Edit or type, as appropriate, the e‑mail subject and message.
  8. Send the e‑mail invitation.