Convert Microsoft Word, PowerPoint, and Excel files to PDF

When creating a PDF from Microsoft Word, PowerPoint, or Excel, you can set conversion options for the current file. You can also select a range of content in the file to convert. The conversion options that you can set in the following steps are some of the most commonly used settings from the Acrobat PDFMaker dialog box. Any changes you make to the conversion options apply to the current conversion only.

PDFMaker includes an option to embed many types of multimedia files in Microsoft Word and PowerPoint files. The files are converted to FLV format files. When you convert the document to PDF, the PDF includes a playable FLV file.

For tips on converting Word documents to PDFs, see Troubleshooting PDF-creation issues in Microsoft Word at www.acrobatusers.com/tutorials/troubleshooting-pdf-creation-issues-microsoft-word.

Convert Excel files to PDF

  1. Open a file in Excel.
  2. Optionally, select the cells to convert.
  3. Do one of the following:
    • (Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options.

    • (Office 2007 or 2010) From the Acrobat ribbon, select one of the Create options.

  4. In the Acrobat PDFMaker dialog box, select a Conversion Range, then click Convert To PDF.
  5. In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.
  6. Optionally, click the Options button to change the conversion settings.
  7. Click Save to create the PDF.

Convert Word and PowerPoint files to PDF

  1. Open a file in Word or PowerPoint.
  2. Optionally, select objects and text (Word) or slides (PowerPoint), as needed.
  3. Do one of the following:
    • (Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options.

    • (Office 2007 or 2010) From the Acrobat ribbon, select Create PDF, Create And Attach to Email, or Create And Send For Review.

  4. In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.
  5. Optionally, click the Options button to change the conversion settings.
  6. Select a Page Range (Word) or Slide Range (PowerPoint). The Selection option is available only if you have selected content in the file.
  7. Click OK, then click Save to create the PDF.

Embed multimedia files into Word and PowerPoint documents

  1. Do one of the following:
    • (Office 2003 or earlier) Choose Adobe PDF > Embed Video And Convert To Flash Format

    • (Office 2007 or 2010) In the Acrobat ribbon, click Embed Flash.

  2. In the Insert Flash dialog box, choose a multimedia file from the menu, or click Browse to locate and select the file.
  3. (Optional) To select a video frame to use as a poster, click Set Poster Image From Current Frame.
  4. Choose a media player skin from the menu.
  5. Click OK. Acrobat converts the file to FLV format and inserts it into the document.
  6. When you are ready to create a PDF, follow the steps to create a PDF as usual. (PowerPoint only) In the Save Adobe PDF File As dialog box, click Options and make sure that the Convert Multimedia option is selected.