Manage comments and changes

You can review the comments and accept or reject them directly in Design Editor. You can also view the comments and changes as a list in the Review Pane pod, filter them in different ways, and accept or reject them. You can set a status for each comment in Review Pane.

Review Pane pod

Review Pane displays the comments and changes made directly in Design Editor as well as the comments imported from a reviewed PDF.

To display the Review Pane pod, do one of the following:

  • Select Review > Show Review Pane.

  • Select View > Pods > Review Pane.

Note: If you’re inserting comments or editing the content in the Track Changes mode, click in Review Pane to refresh the contents of Review Pane.
Review Pane displays the following information about each comment or change:
Icon
Displays an icon indicating a comment or the type of change, for example, inserted text and deleted text.

Reviewer
Displays the reviewer name as configured in Acrobat (for review comments) or in Tools > Options (for tracked changes). See Configure review settings.

Modified
Displays the last modified date and time for the comment or change.

Details
Displays the comment or change in plain text.

Status
Displays the status of the comment.
Note: RoboHelp supports three types of statuses: Accepted, Rejected, and None. When you import a PDF in which statuses are set, RoboHelp converts the Canceled and Completed statuses to None.

Type
Displays Review Comment or the type of change, Inserted and Deleted.

Path
Displays the topic in which the comment or change is present.

  • To show or hide columns, right-click the Review Pane pod and select Show Columns. Select the columns.

  • To sort the comments and changes on the type of information displayed in a column, click the header of that column.

  • To access the previous or next comment in Design Editor, click the Previous icon and the Next icon in the Review Pane toolbar.

Filter comments and changes

 Click the Filter Entries icon in the Review Pane toolbar, and select one of the following options:
Hide All
Hides all comments and changes in Review Pane as well as in Design Editor.

Show All
Displays all comments and changes in Review Pane as well as in Design Editor.

Show By Type
Enables you to select one of the three views: All Types, Review Comments, and Track Changes. All Types displays both comments and changes in Review Pane. Review Comments displays only comments in Review Pane. Track Changes displays only insertions and deletions made in the Track Changes mode in Review Pane.

Show By Reviewer
Enables you to filter comments and changes by specific reviewers. RoboHelp creates the reviewer list from comments and changes available in the project.

Show By Status
Enables you to select a status and view only comments with that status.

Show For All Topics
Displays comments and changes in all the open topics or only the active topic.

Group comments and changes

 Right-click the Review Pane pod, and select Group By. Select one of the following options:
  • Color

  • Reviewer

  • Modified

  • Status

  • Type

  • Topic

  • Path

Select None to remove grouping.

Reply or set a status to a comment

  • To reply to a comment, right-click the comment and select Reply To Review Comment.

    Note: RoboHelp displays the replies as child comments in Review Pane.
  • To set a status, select the comment, and click the Set Status icon in the Review Pane toolbar. Select Accepted, Rejected, or None.

Accept or reject changes

You can review the changes made by reviewers in Review Pane, and accept or reject a change. In both cases, RoboHelp updates the content as well as Review Pane. For example, if you accept a change of type Deleted Text, the text marked for deletion is deleted from the content and the entry in Review Pane is deleted.

To accept changes, do one of the following:

  • (All changes) Select Review > Accept > Accept All.

    To accept all changes only in a selected topic, select Accept All From <topic_name>.
  • Select a change of type Inserted Text or Deleted Text in the topic. Select Review > Accept > Accept And Move To Next, or click the Accept And Move To Next icon in the Review Pane toolbar.

  • Select a change of type Inserted Text or Deleted Text from Review Pane, and click the Accept And Move To Next in the Review Pane toolbar.

To reject changes:

  • (All changes) Select Review > Reject > Reject All.

    Note: To reject all changes in a selected topic, select Reject All From <topic_name>.
  • Select a change of type Inserted Text or Deleted Text in the topic. Select Review > Reject > Reject And Move To Next, or click the Reject And Move To Next icon in the Review Pane toolbar.

  • Select a change of type Inserted Text or Deleted Text from Review Pane, and click the Reject And Move To Next icon in the Review Pane toolbar.

Delete comments

Do one of the following:

  • Select the comment in the topic. Select Review > Delete Review Comment.

  • Select the comment in Review Pane, and click the Delete Review Comment icon in the Review Pane toolbar.

    Note: If you delete a comment, RoboHelp deletes the comment from Review Pane as well as from the content. If the comment has replies, the replies (child comments) are also deleted from Review Pane.