Adobe Presenter 6

Add and edit attachments

You can attach web pages, documents, PDF files, FlashPaper documents, Flash (SWF) files, or spreadsheets to your presentation. You can also add links to websites or documents hosted by Connect Enterprise Server or a third-party system.

Important: Due to security features added by Microsoft, attachments to presentations that are published locally instead of to Connect Enterprise Server may not be displayed properly in Internet Explorer. This happens because Internet Explorer does not allow an Internet page to access or run any file on a local system. In Adobe Presenter, a presentation that has been published locally runs in the Flash player, and Internet Explorer considers it unsafe to download a file from the Flash Player. You can work around this issue two ways: use Connect Enterprise Server (or another Learning Management System) to publish the presentation, or make the attached file available for download through a web browser or network drive accessible by users and use the hyperlink feature of PowerPoint to allow users to view the attachments.

Add an attachment to a presentation

  1. In PowerPoint, open a presentation (PPT file).
  2. From the Adobe Presenter menu, select Presentation Settings.
  3. Select the Attachments tab.
  4. Click Add.
  5. Enter a unique name for the attachment.
  6. In the Type pop‑up menu, select File or Link.

    • To attach a file, click Browse and navigate to the file.

    • To attach a link, enter the full path in the URL text box.

  7. Click OK.
  8. Continue adding attachments as needed and click OK when you finish.

Add and test links to documents

Links to documents on Connect Enterprise Server or a third-party system are a type of attachment. For example, you could create a link from a text on a PowerPoint slide to a SWF file.

When linking to a document, it may be necessary to copy the document to the resource folder for the document to appear properly in the presentation.

  1. In PowerPoint, open a presentation (PPT file).
  2. Navigate to the slide to which you want to add the link.
  3. Select the text you want to use as the link.
  4. From the Insert menu, select Hyperlink.
  5. Navigate to the file to which you want to link and click OK.
  6. To test the link, preview the presentation. From the Adobe Presenter menu, select Publish.
  7. Select My Computer and click Publish. (If a message appears stating that all files will be deleted, click Yes. Each time you generate your presentation, the files in your current output folder are deleted and replaced by the newly generated files.)
  8. When the conversion is complete, click View Output. The presentation appears in your default web browser.
  9. Navigate to the slide containing the link and click the link.
  10. If a message appears stating something similar to “Cannot find ‘file://c:\Documents and Settings\ssmith\My Documents\My Adobe Presentations\PresentationName\data\resources\sample.swf,” you need to copy the file to the resources folder. Note the path specified in the message and close the presentation in your web browser.
  11. Open Windows Explorer. Navigate to the current location of the file.
  12. Right-click the file and select Copy.
  13. Navigate to the location specified in the error message, For example, an address similar to the example in step 10.
  14. Right-click the resources folder and select Paste.
  15. Follow steps 6‑8 to preview the presentation and test the link again.

Creating links to files

If you are creating links from a presentation to a file and the link path is relative to the location of the presentation, you may need to take a few steps to ensure that the links work properly. This issue occurs because of the method PowerPoint uses to manage relative links. (PowerPoint does, however, resolve all links to files in the same drive as the PPT file.)

  1. In Windows Explorer, locate the folder containing the presentation PPT file. For example, C:\Folder A\test.ppt.
  2. Create a subfolder under the folder containing the presentation PPT file. For example, C:\Folder A\Links.
  3. Copy all files that will be linked to from within the presentation to the new subfolder.
  4. Create the links in the presentation to the files.
  5. Publish the presentation. Note the location of the published content folder.
  6. Copy the subfolder created in step 2 containing the links to the Date\Resources subfolder of the published content folder from step 5. For example, copy the links folder from C:\Folder A\Links to C:\Preso\Data\Resources\Links.
    Note: You can use attachments instead of links. By using attachments, the files are automatically included with the published content.

Change the name, type, or location of a presentation attachment

After adding an attachment to a presentation, you can edit information about the attachment.

Note: If you need to edit the attachment contents, open the file in the application in which it was created. After editing, add the attachment again in Presenter.
  1. In PowerPoint, open a presentation (PPT file).
  2. From the Adobe Presenter menu, select Presentation Settings.
  3. Select the Attachments tab.
  4. Select an attachment and click Edit or double-click an attachment.
  5. Make changes to the name, type (file or link), or location and click OK.
  6. Click Close.

Delete a presentation attachment

  1. In PowerPoint, open a presentation (PPT file).
  2. From the Adobe Presenter menu, select Presentation Settings.
  3. Select the Attachments tab.
  4. Select an attachment and click Delete.
  5. Click OK.

    If a folder containing attachments is inadvertently deleted, the next time the presentation (PPT) file is opened and saved, a dialog box appears for each deleted attachment stating that the attachment is missing. The dialog box contains three options: browse to the attachment using Windows Explorer, delete the attachment from the presentation, and ignore. If ignore is selected, the dialog box will not appear again unless the presentation is closed, reopened, and then Save is selected.