Adobe Presenter 6

Publish to a Connect Enterprise server

After creating and previewing your presentation, you can publish the presentation directly to a Connect Enterprise server in your publishing list. You can fully integrate Presenter presentations with Connect Enterprise so that, for example, presentations containing quizzes can have quiz results automatically sent to and managed by a Connect Enterprise server.

Note: To publish to a Connect Enterprise server, you must be connected to the Internet and have a Connect Enterprise account.

When you publish to Connect Enterprise, the presentation is published to the Content library. The presentation can be taken from the Content library, and pulled into Acrobat Connect Professional or Connect Training.

Note: A Presenter presentation must be 100 MB or smaller in size to publish to a Connect Enterprise server. (You can create a Presenter presentation that is greater than 100 MB in size, but it cannot be published to a Connect Enterprise server.)

To publish to a Connect Enterprise server, you follow this general workflow: Select a Connect Enterprise server, log in to Connect Enterprise, select a location for your presentation, enter information about the presentation, and finally set permissions specifying who can view it.

Select a Connect Enterprise server

The first step in publishing a presentation to a Connect Enterprise server is to select the server from the publishing list to which you want to publish.

  1. In PowerPoint, open a presentation (PPT file).
  2. From the Adobe Presenter menu, select Publish.
  3. On the left side of the Publish dialog box, select Adobe Connect.
  4. Check that the Name and URL information is correct. If the information is not correct or if you need to publish to a different server, click Server Settings.
  5. (Optional) Check the Presentation Information area on the right side. If you want to edit any of the options, such as Presenter Name or Loop Presentation, click Settings.
  6. (Optional) If you want to publish the presentation source files (PPT and PPC) along with the SWF file, select Upload Source Files to the Server. This option is useful if multiple authors are working on a presentation or if you think the presentation will need to be updated later and you want to keep all of the files stored in one location.
  7. (Optional) You can change the theme by clicking on the Theme pop‑up menu and selecting a different theme. (The preview is updated to reflect your choices.)
  8. Click Publish.

    The presentation is created and the Connect Enterprise Login screen appears.

    The next section describes how to log in to your Connect Enterprise account.

Log in to Connect Enterprise

The next step in publishing a presentation is to log in to your Connect Enterprise account. You must have an account and the correct security permissions before publishing a presentation. (To obtain permission to create and update presentations, contact your Connect Enterprise administrator.)

  1. On the Connect Enterprise Login screen, enter your login name (usually your account e‑mail address).
  2. Enter your password.
  3. Click Login.

    The next section explains how to select a location in which to save a presentation.

Select a location for the presentation

The third step in publishing a presentation is to select a location in your Connect Enterprise account in which to store the presentation. After you log in to Connect Enterprise, your personal user folder in the Content library appears. Select a location in your Connect Enterprise Account library for the presentation.

Note: The Content library displays only your presentations. Other Connect Enterprise content, including SWF files, FLA files, and JPG files, are not displayed when you view the Content library.
Note: If you have already published the presentation to the server, you are prompted to save over the previous version or to save the presentation to a new location.
  1. In the Adobe Connect Publish screen, navigate to a folder within your Connect Enterprise Account library in which to store the presentation.

    • To open a folder and display its contents, click the name of a folder. The folders and files within that folder are displayed. The navigation path for links near the top of the browser window is updated to indicate the directory path to the selected folder.

    • To publish changes to a presentation already located in the folder, click Update Existing Presentation. The new version of the presentation overwrites the existing presentation.

    • To create a new folder, navigate to the location where you want to add a new folder, click the New Folder button, enter a name for the new folder, and click Save.

      Note: You can create folders only if you have manage permissions for the parent folder.

    • To move up to the parent folder (the folder one level above the current folder), click the Up One Level button in the navigation bar above the content list.

  2. Click Publish to This Folder.

    The next section explains how to enter descriptive information for the presentation.

Enter presentation information

The fourth step in publishing a presentation is to provide identification information about the presentation. You must specify a title for the presentation. You also have the option of adding a custom URL to view the presentation and a brief description.

  1. In the Content Information dialog box, enter a unique name for the presentation in the Title text box.
  2. (Optional) In the Custom URL text box, you can create your own URL to view the presentation. This option is useful if you want to create a URL to view the presentation that can be remembered easily. If you leave this text box blank, Connect Enterprise automatically creates a generic, but unique, URL for the presentation.
  3. (Optional) In the Summary text box, type in a short description of the presentation. (Maximum length of the summary is 750 characters.)
  4. Click Next.

    The final step in the publishing process is to set permissions for who can view the presentation.

Set permissions

The final step in the publishing process is to set permissions for the presentation. This establishes who is able to view the presentation. You have several options available.

  1. On the Set Permissions screen, select a permission setting.

    • The default permission setting is Same as Parent Folder. If you select this option, the presentation automatically inherits the same permission profile as the parent folder in which it’s published. For example, if the parent folder has permission for public viewing, the presentation will also have permission for public viewing.

    • To change the permission setting, click Customize. To create a public presentation, select Yes next to the Allow Public Viewing option. To create a private presentation with a custom permission profile that is different from that of its parent folder, make sure the Allow Public Viewing option is not selected. Then, create a list of users and groups with specific permission types. In the Available Users and Groups list on the left, select a group or individual and click Add. The new user or group now appears in the Current Permissions list on the right. Continue adding or removing users or groups as necessary.

  2. Click Finish.
  3. A dialog box appears and confirms that the project was successfully published to the specified Connect Enterprise server. Click OK.

    The Content Information dialog box appears. This screen lists important information about the presentation, including the URL for viewing. If you click the URL, the presentation is displayed and begins to play. To share the presentation with others, you can send them the URL by clicking E‑mail Link, or by cutting and pasting the URL into an e‑mail. (For users to view the presentation, the published presentation or the folder containing the presentation must have the correct permissions set.)

  4. Click OK to complete the publishing process.