When you are host, starting a meeting is as simple as logging in to your meeting room and then inviting others to do the same. You can send your meeting room URL to attendees in an e‑mail or instant message, and frequent guests can bookmark the URL for future use. Meetings can be spontaneous, or you may have prearranged groups who log into your meeting room at the same time every week.

When you have entered the meeting room, you can perform tasks to set the meeting up for attendees, such as the following:

• Specify phone conference information if attendees will be phoning in to the meeting.

• Resize or rearrange the meeting room pods.

• Type meeting notes or other information for attendees.

• Invite attendees and accept or decline requests to join your meeting.