Creating a meeting
You create a meeting using the Meeting wizard, which guides you through the tasks of creating a name and summary, selecting participants, and sending invitations to participants.
1. Start the Meeting wizard
You have two options for starting the Meeting wizard. To create the meeting in your individual My Meetings folder, click New Meeting under “Create” on the Home tab. To create your meeting in another folder for which you have Manage permission, navigate to that folder in the Meetings library and click the New Meeting button. In either case, the Enter Meeting Information page appears.
2. Enter meeting information
On the first page of the Meeting wizard you enter details about the meeting, such as a name, summary, date, duration, custom URL, language, access restrictions, and audio settings. Only the name and language are required. The other information is relevant only if you plan to use the application to send e‑mail invitations to the meeting.
3. Select meeting participants
Use the Add button in the Available Users And Groups list to add participants. You add participants in order to assign permissions and to send e‑mail invitations. You can search for them by name and expand groups to select individuals in the group. If you wish, you can assign roles by selecting participant names and clicking Permissions from the bottom of the participants list. You can then proceed to the final step of sending invitations or exit the wizard to send invitations later.
4. Send invitations
The wizard guides you through two separate processes, depending on whether the meeting is open to registered users only or to anyone. If the former, you select Send Invitations, select a group to invite (for instance, hosts only), and edit the text that will appear in the e‑mail. You have the option of including a Microsoft Outlook Calendar appointment. If the latter, you click Send E‑Mail Invitations, which opens your e‑mail application, and add invitees to the distribution list of your e‑mail message.