About libraries
The Content, Training, Meetings, Seminar Rooms, and Event Management tabs in Enterprise Manager each contain a library with files organized into a directory of folders. Files that you store in the Training, Meetings, Seminar Rooms, and Event Management libraries are available for activities in those respective tabs only. Files in the Content library can be accessed from all tabs in Enterprise Manager.
Administrators can set permissions to determine what tasks each user can perform in the libraries. Tasks include creating, editing, moving, adding, removing, and managing files and folders.
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Shared folders: When Connect Enterprise is installed, only the administrator has access privileges to the Shared folders. Administrators can assign permissions for the Shared folders in any way appropriate. However, although Manage permissions for a Shared folder can be assigned to any Connect Enterprise user, only members of the Built‑in group associated with that library can create new functions (meetings, events, and so on) in the folder. For example, in the Meetings library, any user with Manage permissions for a specific Shared Meetings folder can manage this folder, but only meeting hosts can create new meetings in it.
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User folders: When a user is assigned to a specific Built‑in group, Connect Enterprise creates a user folder for that individual in the associated library. For example, any user assigned to the meeting host group automatically receives his or her own folder in the User Meetings folder in the Meetings library. It is this folder the user sees when accessing the Meetings tab. Users can manage their own user folders, including setting permissions that give other users access privileges to the folders, but users can do this only for their own folders.
Seminar library folders have a different structure. In the Seminar library, there are no user folders; instead, each folder represents a different seminar license that your organization purchased. When a user is assigned to the Seminar Host group, this user automatically has Manage permissions for all Seminar Rooms folders; such a user can add and delete seminars, and assign Manage permissions to other users. Only a seminar host can create new seminars in this folder.